Your Landlord Resource Podcast – Details, episodes &amp; analysis

Managing rental properties comes with a big decision: should you handle everything yourself or hire a property manager?

In this episode, Stacie Casella and Kevin Kilroy share the real pros and cons of self-managing versus outsourcing — from cost savings and control to the realities of late-night calls, legal paperwork, and burnout. Together, they discuss how each option fits different lifestyles, investment goals, and seasons of life.

You’ll hear stories from their own experience managing a Sacramento 6-plex, a long-distance four-plex in Idaho, and everything in between — plus practical tips to help you make the best decision for your business.

Whether you’re a new landlord just starting out or an experienced investor scaling up, this episode will help you confidently decide which management style supports your goals.

🔗 Links & Resources Mentioned

Listen to Episode 39: 50+ Must-Ask Questions When Hiring a Property Manager, Pt.1

Listen to Episode 40: 50+ Must-Ask Questions When Hiring a Property Manager, Pt.2

Listen to Episode 79: Accounting Software Options for Real Estate Investors

Listen to Episode 84: Tenant Screening Software, What Landlords Need to Know

Listen to Episode 106: The Benefits of Being a Digital Landlord

Connect with Us:

🌎 Visit our website

📧 Subscribe to our newsletter.

🤳Text Us: 650-489-4447

📩Email us at: Stacie@YourLandlordResource.com, Kevin@YourLandlordResource.com

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Stop Guessing, Start Budgeting

Episode 111

mercredi 5 novembre 2025 • Duration 53:53

Ep 28: The Cash Reserves Blueprint: Protecting & Expanding Your Portfolio

Stop Guessing, Smart Budgeting — it’s time to take control of your rental property finances.

In this week’s episode of Your Landlord Resource Podcast, we share smart budgeting tips for rental property owners that turn your rentals into a confident, well-run business.

Building on Episodes 78 (Bookkeeping & Accounting Tips for Landlords) and 79 (Accounting Software for Landlords), we discuss how self-managing landlords can create a practical budget, forecast expenses, manage reserves, and plan for profit. You’ll learn how to track cash flow, prepare for maintenance and capital projects, and stop reacting to financial surprises.

We also dive into the best tools to help landlords stay organized and in control and explain which ones fit best depending on your portfolio size and experience level.

By the end, you’ll know exactly how to use budgeting as your most powerful business tool — not just to survive, but to grow.

What You’ll Learn

How to build and manage a rental property budget
Why reserves matter and how to fund them
How to plan for maintenance and CapEx
How to budget for profit, not just expenses
Which software tools make it easier

🔗 Links & Resources Mentioned

Listen:

Episode 78: Bookkeeping and Accounting Tips for Landlords

Ep 79: Accounting Software Options for Real Estate Investors

Connect with Us:

🌎 Visit our website

📧 Subscribe to our newsletter.

🤳Text Us: 650-489-4447

📩Email us at: Stacie@YourLandlordResource.com, Kevin@YourLandlordResource.com

➡️ Give us a review: Apple or on Spotify or YouTube

Summer Reminders for Rental Property Owners

Episode 102

mardi 24 juin 2025 • Duration 24:30

Summer brings sun, sizzle… and safety responsibilities for landlords. In this episode, we are giving you a fast-paced roundup of our best summer reminders to protect your property, keep your tenants safe, and stay legally protected.

We cover everything from fireworks laws and grilling guidelines to guest liability and servicing your air conditioners. With the 4th of July approaching, it’s a great time to double-check your lease terms, share safety policies, and confirm insurance coverage. We also talk about how to help your tenants beat the heat, and why early prep can make or break your summer maintenance game.

You’ll also hear about tax-saving tips for employing your kids over break and why preventative maintenance should happen in the spring—so your summer is smooth sailing.

🔗 Links & Resources Mentioned

🎉 Enter our Giveaway: Contest has ended. Please inquire about setting up coaching with us!

👉 Download: 4th of July Tenant Safety PDF

📌 Download: Heatwave Email Template

✔️ Download: Spring Maintenance Inspection Checklist

🎧Listen: Episode 65, 4th of July and Summer Safety Tips for Tenants

🎧 Listen: Episode 9 Helping Tenants Cope Through Heatwaves

🎧 Listen: Episode 5 The Advantages of Employing Your Children

🎧 Listen: Episode 3 Spring Maintenance Checklist for Rental Properties

Connect with Us:

🌎 Visit our website

📧 Subscribe to our newsletter.

🤳Text Us: 650-489-4447

📩Email us at: Stacie@YourLandlordResource.com, Kevin@YourLandlordResource.com

➡️ Give us a review: Apple or on Spotify or YouTube

Our Experience With a 1031 Exchange, Would We Do It Again?

Episode 12

lundi 5 juin 2023 • Duration 32:08

Over the last few years, we have been focused on our retirement accounts or should I say, focused on growing our retirement funds to allow us to enjoy the same level of living we do today.

This focus is a constant evaluation of IRA funds, properties owned, income requirements, and desired spending we plan to need. It’s all centered around how much growth we can obtain over the next 10-40 years.

As our investment properties ARE an integral part and large portion of our retirement plans, it makes sense they are at the top of the list when it comes to scaling and growth of them. In order to grow and scale, we need to use tactics that allow us to dodge and avoid capital gains taxes whenever possible.

We are attempting to create a legacy of properties for our children to either continue to grow and scale for their own retirement income or provide a large windfall of inheritance for them to do what they please with. The last thing we want to do is create a situation where they have to pay enormous taxes on our legacy.

So, Kevin had a large portion of farmland that was gifted to him by his grandmother. At the time of the gift, the land was not worth a whole lot but as investors know, appreciation is a wonderful thing! After he looked into the value of the land today, Kevin was pleasantly surprised at the value. What he was not pleasantly surprised at was the amount of capital gains taxes he would have to pay if he sold the property outright.

What option did Kevin have to avoid these taxes? A 1031 exchange! So, we did a lot of research and started the process of selling the farmland and purchasing a multifamily 4-plex worth more than double the value of the land.

A 1031 exchange is only as complicated as the timelines and can prove to be a very stressful process should those timelines become tight, which is what happened to us.

Would we do a 1031 exchange again? You’ll have to listen to our story on this podcast and find out!

LINKS:

Bigger Pockets is a great resource for real estate investors. They have created a huge community and their site is filled with educational forums, blogs, and podcasts all about the investing side of rental property investments. Click HERE to learn more.

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▪️Landlord Tips ▪️ Early Access to Our Blogs ▪️ Landlord Specific Articles by Other Industry Pro's ▪️ Podcast Links

Connect with Us:

🌎 Visit our website

📧 Subscribe to our newsletter.

🤳Text Us: 650-489-4447

📩Email us at: Stacie@YourLandlordResource.com, Kevin@YourLandlordResource.com

➡️ Give us a review: Apple or on Spotify or YouTube

Inheriting Tenants with Your New Rental Property? Here’s What You Need to Know.

Episode 11

lundi 29 mai 2023 • Duration 28:27

Your Landlord Resource 10-Page Guide on Placing Your Ideal Tenant

Finding and purchasing a rental property that meets all your financial criteria so you can continue to scale your investment portfolio is challenging enough.

Now, add to it that you have new tenants to evaluate before following through with the purchase and the stress level can be overwhelming!

In is episode of our podcast we are discussing how to handle these existing tenants, also known as inherited tenants, that come with the purchase of a new rental property.

It’s a guide on:

· How to evaluate these tenants before you even make an offer.

· The processes you need to follow during Due Diligence. And,

· What is important to do for these tenants once the sale closes.

Due diligence being the most important of them all, we take a deep dive into the Estoppel Certificate. We discuss what it is, the benefits of using them, and who should be handling them.

LINKS

This FREE 10-Page Guide includes tips on:

➡️Setting Policies and Criteria

➡️Marketing Your Unit

➡️How to Vet a Tenant

➡️Pointers for Setting Up Your Lease

➡️Processing the Move-In Walk Through

Want the podcast link emailed to you weekly? Subscribe to our FREE newsletter, Landlord Weekly!

▪️Landlord Tips ▪️ Early Access to Our Blogs ▪️ Landlord Specific Articles by Other Industry Pro's ▪️ Podcast Links

Connect with Us:

🌎 Visit our website

📧 Subscribe to our newsletter.

🤳Text Us: 650-489-4447

📩Email us at: Stacie@YourLandlordResource.com, Kevin@YourLandlordResource.com

➡️ Give us a review: Apple or on Spotify or YouTube

Navigating a Termite Infestation in Your Rental Property

Episode 10

lundi 22 mai 2023 • Duration 22:41

Termites could care less if the property they create a nest in is a small home or a 3 story, 6-unit apartment complex.

Episode 10 is all about our experience with what we thought was a small termite infestation in our rental property.

We discuss:

· How the termites were first discovered.

· The decisions we had to make about which treatment to move forward with.

· How the fumigation process works.

· All the planning involved and how long the process takes.

· The way we compensated our tenants.

· And there’s even information on how to prevent these little buggers from picking your sweet property in the first place!

LINKS

Fumigation Checklist: A checklist of what one needs to prepare prior to exiting your property.

Fumigation Brochure: Describes the whole fumigation process and how it works.

Want the podcast link emailed to you weekly? Subscribe to our FREE newsletter, Landlord Weekly!

▪️Landlord Tips ▪️ Early Access to Our Blogs ▪️ Landlord Specific Articles by Other Industry Pro's ▪️ Podcast Links

Connect with Us:

🌎 Visit our website

📧 Subscribe to our newsletter.

🤳Text Us: 650-489-4447

📩Email us at: Stacie@YourLandlordResource.com, Kevin@YourLandlordResource.com

➡️ Give us a review: Apple or on Spotify or YouTube

Helping Tenants Cope Through Heatwaves

Episode 9

lundi 15 mai 2023 • Duration 19:41

Coping With a Heatwave Tenant Email Template:

It might not be summer just yet but hot weather is just around the corner.

In this episode we discuss ways landlords can make sure their tenants are comfortable during excessive summer heat.

We talk a lot about air conditioner units, their maintenance, and when rental property owners are required to provide them.

Ceiling fans may not be a landlords favorite item to provide but we tell you all about why they are important to offer up to your tenants regardless of the temp outside.

We also go over an email that we send to our tenants each June giving them tips on how best to beat the heat and what to look out for during the hot weather.

Don’t worry, we have you covered. We offer up our Tenant Tips for Coping During A Heatwave Email Template as a FREE download!

LINKS

Free for you, we are offering the email template we use to reach out to tenants and give them tips and tricks on how best to cope during a heat wave.

By sending this email, it reminds tenants of how best to use the amenities offered in the rental property and shows them care and compassion for their wellbeing.

Want the podcast link emailed to you weekly? Subscribe to our FREE newsletter, Landlord Weekly!

▪️Landlord Tips ▪️ Early Access to Our Blogs ▪️ Landlord Specific Articles by Other Industry Pro's ▪️ Podcast Links

Connect with Us:

🌎 Visit our website

📧 Subscribe to our newsletter.

🤳Text Us: 650-489-4447

📩Email us at: Stacie@YourLandlordResource.com, Kevin@YourLandlordResource.com

➡️ Give us a review: Apple or on Spotify or YouTube

Our Best Tips For A Smooth Tenant Move In

Episode 8

lundi 8 mai 2023 • Duration 26:13

Your Landlord Resource, Move In – Move Out Itemized Checklist

As an unofficial “Part 2” to Episode 7 (A Guide to Move Outs and Security Deposits), this episode is all our best tips for a smooth tenant move in.

Where move outs are important to process properly with regards to the security deposit, the whole procedure for prepping and organizing for a new tenant to move in is just as crucial to follow.

We discuss what landlords should do to prepare their property for showings, safety concerns to check on, and items to remember for the actual tenant move in day. If you are not doing this yourself, is your property manager or representative doing these things?

This episode is to not only to guide you on the processes, it is to help you get into the mindset of learning how to improve your landlord-tenant relationship. Being a rental property owner is operating a small business. The tenants are your customers! Give them the positive experience needed to make sure you get paid on time and your property gets respected. Wow, them. Make them feel important because their security in the unit is the security of your bottom line.

It doesn’t take a lot of money or time to operate your rental property business professionally. It takes organization and a positive mindset. Give this episode a listen to see what works best for us.

LINKS

This FREE comprehensive form covers up to a 3-bedroom, 2-bath rental unit and includes:

➡️All elements of a kitchen, Dining Room, Bonus Room. Hall/Stairs, Mechanical Room, Garage, Front & Back Porch, Tenant information and relevant dates

➡️Signage lines for Move-In & Move-Out for both tenant and landlord

➡️Codes to indicate condition of each area

3M Claw: An easy way to hang up pictures or mirrors without putting large holes in the walls. They do not require tools and make it easy to patch when move out comes around.

Touchup Cups. Much like a shaker bottle for protein drinks, this is a small bottle that has a solid plastic ball in it to mix the paint up when you shake it. It’s got a wide mouth on it so it’s easy to dip a small paint brush in. We include a disposable brush as well. Cool product, easy to store, and impresses the tenants.

Garbage Disposal YouTube Video

We keep a special garbage disposal “key” under the kitchen sink and have a short video we shot to send tenants in case they have a jammed disposal.

It has saved us from having to go to our units for a repair at least 4 times since creating it and the tenants are always so happy that they were able to resolve the issue themselves!

Feel free to use this video to send to your tenants! Just make sure you have the key placed under the sink first 😉

Want the podcast link emailed to you weekly? Subscribe to our FREE newsletter, Landlord Weekly!

Landlord Tips ▪️ Early Access to Our Blogs ▪️ Landlord Specific Articles by Other Industry Pro's ▪️ Podcast Links

Connect with Us:

🌎 Visit our website

📧 Subscribe to our newsletter.

🤳Text Us: 650-489-4447

📩Email us at: Stacie@YourLandlordResource.com, Kevin@YourLandlordResource.com

➡️ Give us a review: Apple or on Spotify or YouTube

A Guide to Move Out Procedures and Security Deposits

Episode 7

lundi 1 mai 2023 • Duration 41:30

We are starting to break down the processes we use to give other landlords some guidance on where to start with their rental property business. This is just a continuation of us working to get other landlords into the positive mindset and professional outlook required to take their rental property investments to the next level.

Security deposits and move outs can be very litigious and costly areas for rental property owners if they do not understand proper procedures.

In this episode we give actionable steps for landlords to follow when it comes to a tenant moving out. We also do our best to drill into rental property owners the purpose of security deposits and whose money it really is.

This is like a mini masterclass on what to do when tenants end their tenancy. Learn from the situations we have experienced. So, sit back and give yourself some time to listen and contemplate the information we are putting out there.

LINKS:

Your Landlord Resource, Move In – Move Out Itemized Checklist

This comprehensive form covers up to a 3-bedroom, 2-bath rental unit and includes:

➡️All elements of a kitchen, Dining Room, Bonus Room. Hall/Stairs, Mechanical Room, Garage

Front & Back Porch, Tenant information and relevant dates

➡️Signage lines for Move-In & Move-Out for both tenant and landlord

➡️Codes to indicate condition of each area

NOLO Security Deposit Links:

Security Deposit Statutes by State: Here are the statutes that govern a landlord’s collection and return of security deposits

Security Deposit Limits by State: Learn how much landlords can charge for security deposits by state.

Deadline for Returning Security Deposits by State: State deadlines for itemizing and returning tenant’s security deposits.

Connect with Us:

🌎 Visit our website

📧 Subscribe to our newsletter.

🤳Text Us: 650-489-4447

📩Email us at: Stacie@YourLandlordResource.com, Kevin@YourLandlordResource.com

➡️ Give us a review: Apple or on Spotify or YouTube

Creating Standard Operating Procedures For Your Business

Episode 6

lundi 24 avril 2023 • Duration 24:02

Ready to be a serious rental property business owner?

This episode is all about creating Standard Operating Procedures. What are those?

That’s your Operations Manual, you know, the written procedures of what you do for every task to manage your rental properties.

Why do you need them? Give this episode a listen where we give you plenty of solid reasons as to why these are of utmost importance.

We cannot stress enough what being an organized, forward-thinking entrepreneur will do to take your investment portfolio to the next level.

No matter where you are in your rental property journey, THIS episode might be the most important one you ever listen to.

LINKS:

Book: The E-Myth Revisited; Why Most Small Businesses Don’t Work and What To Do About It.

E-Myth \ 'e-,'mith\ n 1: the entrepreneurial myth: the myth that most people who start small businesses are entrepreneurs 2: the fatal assumption that an individual who understands the technical work of a business can successfully run a business that does that technical work

Our Blog: Make It A Family Affair; How Landlords Can Employ Their Children for Tax Breaks, has a pretty solid list of all the items you should consider including when you implement this manual.

FREE Download: Your Landlord Resource, Landlord Verification Form

Our Landlord Verification Form is perfect to use when inquiring with previous landlords during applicant background checks.

This PDF form can be emailed directly to the previous landlord or used as a guide when calling the landlord directly.

We have left room at the top for personalization. Just add your business logo and name!

This form will help landlords:

· Learn exactly what's needed to know about the applicant's behavior with the previous landlord(s).

· Streamline your background check process to be more efficient and consistent.

· Look professional in your landlord business.

Want the podcast link emailed to you weekly? Subscribe to our FREE newsletter, Landlord Weekly!

· Landlord Tips ▪️ Early Access to Our Blogs ▪️ Landlord Specific Articles by Other Industry Pro's ▪️ Podcast Links

Connect with Us:

🌎 Visit our website

📧 Subscribe to our newsletter.

🤳Text Us: 650-489-4447

📩Email us at: Stacie@YourLandlordResource.com, Kevin@YourLandlordResource.com

➡️ Give us a review: Apple or on Spotify or YouTube