Explore every episode of the podcast The Business Savvy Therapist: Marketing, Hiring & Systems to Grow and Scale Your Therapy Practice

Want to work closely with me for six months? Come to my FREE Open House! https://mccancemethod.com/open-house/

In this episode, I chat with Julie Harris from Green Oak Accounting about tax write-offs for therapists and what practice owners need to know before deducting business expenses. Julie breaks down what counts as ordinary and necessary, what deductions can get a little tricky, and why having the right accountant can help you keep more of what you earn without taking unnecessary risks.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[04:12] What tax write-offs actually do.

[07:43] The IRS rule for deductible expenses.

[10:51] How home office deductions work.

[13:51] Why mileage tracking matters.

[17:06] When trips are deductible.

Links From The Episode:

Take the free practice health check to assess your practice's financial health in just a few minutes: https://healthcheck.greenoakaccounting.com/

Julie’s Book, Profit First For Therapists - https://www.profitfirstfortherapists.com/

More about Julie:

Julie Herres has helped hundreds of private practice owners gain financial freedom. Founder of GreenOak Accounting, the country’s largest firm serving healthcare private practices, Julie is an accountant, consultant, speaker, author of Profit First for Therapists and host of the Therapy for Your Money podcast.

Want to Connect with Julie?

Green Oak Accounting: https://greenoakaccounting.com/

Julie on Instagram: https://www.instagram.com/julie.herres/

Green Oak Accounting on Instagram: https://www.instagram.com/greenoakacct

Green Oak Accounting on Facebook: https://www.facebook.com/greenoakacct

Therapy For Your Money Podcast on Instagram: https://www.instagram.com/therapyforyourmoneypodcast

Therapy for Your Money Podcast - https://www.therapyforyourmoney.com/

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Want to work closely with me for six months? Come to my FREE Open House! https://mccancemethod.com/open-house/ 

Want to watch this episode on video? Check it out here on YouTube: https://youtu.be/8CqdhHomYmw 

In this episode, I’m talking about what to do when your therapy practice feels slow and the anxiety starts to creep in. I share why slow seasons are so normal, especially when you’re building momentum in a group practice, and how to shift out of panic so you can focus on what’s actually working.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[01:10] Why slow seasons can trigger anxiety.

[02:10] The two main reasons your practice feels slow.

[05:11] How to find what’s working and stick with it.

[09:42] Why the issue may be systems, not marketing.

[11:39] Why your marketing efforts are not wasted.

[14:04] Three success traits: practice, confidence, and grit.

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Ready to grow your practice without seeing more clients? Discover the hiring system behind a 55-therapist practice in my FREE Masterclass: The Hiring Method → https://mccancemethod.com/the-hiring-method-behind-a-55-therapist-practice/

In this episode, I share an inside look at my Success Panel with group practice owners who are building toward and hitting 7 figures. We talk about what helped them scale, the fears and limiting beliefs they had to push through, and the marketing strategies that are working right now for therapists growing group practices.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[01:10] Introducing the panelists and what’s possible when you scale.

[04:41] The panelists share why they chose group practice.

[10:24] We talk through limiting beliefs around hiring, money, and success.

[14:57] The panel shares what’s working in marketing right now.

[26:47] We discuss the freedom and flexibility that comes with scaling.

[33:28] The panelists share advice for therapists ready to grow.

Links From The Episode:

Here is the Janeapp link for TWO free months on us! https://janesoftware.partnerlinks.io/ytg4vn Use Coupon: MCCANCE2MO

Want the Cost-Benefit Analysis? DM me @nicole.mccancemethod on Instagram with just three words “Cost Benefit Analysis” and I will send it right your way. Click here: https://www.instagram.com/nicole.mccancemethod/

Podcast Episode 109: Warm Outreach Mastery https://mccancemethod.com/episode-109-summer-slump-marketing-series-warm-outreach-mastery/ 

Podcast Episode 86: Tips to Market and Network with Churches https://mccancemethod.com/episode-86-4-tips-to-market-and-network-with-churches/

Take a peek at some of our amazing member's success stories https://mccancemethod.com/testimonials/ and live testimonials https://mccancemethod.com/member-feedback/

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Ready to grow your practice without seeing more clients? Discover the hiring system behind a 55-therapist practice in my FREE Masterclass: The Hiring Method → https://mccancemethod.com/the-hiring-method-behind-a-55-therapist-practice/ 

In this episode, I sit down with SEO expert Chris Morin to talk about how AI is completely changing the way therapists need to think about SEO. We unpack what it takes to stand out in the Gemini era, why your website has to prove you’re real, and how to make sure your online presence builds trust with both search engines and potential clients.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[03:13] Why content alone is no longer enough for SEO.

[06:08] How to prove your therapy practice is real online.

[07:22] Why endorsements matter more than ever.

[09:23] How to strengthen your bio page for AI SEO.

[19:07] Why AI search responds faster than Google.

[31:02] Whether blogs still matter for SEO.

Links From The Episode:

Work with Moonraker, book a strategy call here - https://moonraker.ai/free-strategy-call/     

More About Chris:

Before marketing, I was a massage therapist for over 15 years, providing chair massage to local businesses. That work connected me to countless wellness providers and I had the opportunity to experience firsthand their deep desire to be of service in a world that desperately needs healing.

I also witnessed how so many amazing practitioners struggle to connect with the clients who need their services the most. A highly intuitive group, many feel that digital marketing is overwhelming, causing them to avoid the necessary steps to establish an online presence.

My goal is to help therapists and wellness providers boost their online visibility and connect with their ideal clients so they can build the practice of their dreams."

Want to Connect with Chris?

Website: https://moonraker.ai

Quora: moonrakerai.quora.com

Reddit: reddit.com/r/MoonrakerAI

LinkedIn: linkedin.com/company/moonraker-ai

Facebook: facebook.com/profile.php?id=61556988355049

Instagram: instagram.com/moonraker_seo

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Curious how you can earn CE hours while scaling your practice?

Book a Strategy Call → https://mccancemethod.com/strategy-call/ 

Want to watch this episode on video? Check it out here on YouTube → https://youtu.be/y68ZFy7PnQE

In this episode, I’m sharing the deeper signs and nudges you may be missing that are quietly holding your practice back. I open up about grief, leadership, and the moments that reminded me I’m not doing this alone—and how slowing down can help you lead your practice with more ease, trust, and freedom.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[01:36] Signs and nudges may be showing up when you’re too busy to notice them.

[03:07] Leadership means navigating hard seasons while still supporting your team.

[05:47] I share the owl story that reminded me to trust the process.

[09:18] The Clinic Growth Map™ is now CE approved for over 20 CE hours.

[12:19] Slowing down helps you notice the guidance available in your practice.

[13:29] You do not need to rush your growth timeline.

Links From The Episode:

Learn more about The Clinic Growth Map™ here → https://mccancemethod.com/strategy-call/ 

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Sign up for my How They Did It Success Panel with Group Practice Owners - get the ‘ah-ha’ moment you need to keep moving forward→ https://mccancemethod.com/success-panel-with-group-practice-owners/

Want to watch this episode on video? Check it out here on YouTube: https://youtu.be/vcT8uMu5PtM

In this episode, I’m breaking down the exact hiring order that helped me scale my group practice to 7- figures without making costly mistakes. I share why your first hire should be a “mini me,” when to bring on a VA, and how to use your inquiry data to decide who to hire next so you can grow with more ease and less overwhelm.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[3:45] Why your first hire should be a “mini me.”

[9:02] When to hire a VA and why it helps you grow faster.

[13:09] How to use inquiry data to choose your next hire.

[14:49] Why a couples therapist is often the best next clinical hire.

[17:48] The simple hiring flow I used to scale.

[19:16] The fear that keeps therapists from starting a group practice.

Links From The Episode:

Episode #88: Admin or VA: Who Should You Hire?
https://mccancemethod.com/episode-88-admin-or-va-who-should-you-hire/

Here is the Janeapp link for TWO free months on us! https://janesoftware.partnerlinks.io/ytg4vn Use Coupon: MCCANCE2MO

Get $250 off Gingerdesk, book a Discovery Call and select ‘Nicole McCance’ under the question ‘How Did You Hear About Ginger Desk? https://gingerdesk.com/discovery-call/ll/

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Sign up for my How They Did It Success Panel with Group Practice Owners - get the ‘ah-ha’ moment you need to keep moving forward→ https://mccancemethod.com/success-panel-with-group-practice-owners/

Want to watch this episode on video? Check it out here on YouTube: https://youtu.be/rdz1Crf3ZHs

In this episode, I sit down with Daniel King from Fireside Strategic to talk about what buyers are really looking for when it comes to purchasing a group therapy practice. As an investor in outpatient practices and someone who also represents practice owners looking to sell, Daniel brings a unique perspective on both sides of the transaction. We unpack what makes a practice attractive, what to focus on now if you want to sell in the future, and the biggest things that can increase your value along the way.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[04:26] Why mental health practices attract buyers.

[06:21] What to focus on if you want to sell your therapy practice in 3 to 5 years.

[11:20] How adding services can increase your practice's value.

[13:41] The profit benchmarks buyers look for.

[19:20] Why culture and retention matter to investors.

[27:23] How compliance issues can delay a sale.

More about Daniel:

Daniel began his career in M&A law at a large firm and then went to the deal team of a Shark on the TV show, drafting contracts and due diligence.  He saw many small companies grow so quickly their people burned out, inspiring a passion for the human side of business. He left law to train as an executive coach and built a few companies in the coaching industry, failing once, and then selling another (which served the legal industry). At Fireside, he leverages his experience with M&A and org psych to build a mental health business without burnout. Daniel studied Law at McGill University and Psychology at Columbia University (Teacher’s College). He is a world traveler and veteran of 2 extreme auto races, driving a Fiat from London to Mongolia and a rickshaw the length of India.

Want to Connect With Daniel?

Fireside Strategic: www.firesidestrategic.com

LinkedIn: https://www.linkedin.com/in/danmking/

Your Group Practice Podcast: www.yourgrouppractice.com

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Ready to grow your practice without seeing more clients? Discover the hiring system behind a 55-therapist practice in my FREE Masterclass: The Hiring Method → https://mccancemethod.com/the-hiring-method-behind-a-55-therapist-practice/ 

Want to watch this episode on video? Check it out here on YouTube:  https://youtu.be/KhiTjPaohjY

In this episode, I’m sharing the zero-cost marketing strategy that helped me grow my practice to seven figures: email marketing. I walk you through how to use email to reconnect with past clients, nurture new leads, and create content that actually converts without relying only on social media.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[01:38] Why email marketing beats social media

[08:14] How to reconnect with past clients

[13:06] How to capture leads through online booking

[16:06] My counseling commitment pyramid

[24:02] How to write emails that convert

Links From The Episode:

Episode #105: Content Marketing that Converts Clients: https://mccancemethod.com/episode-105-content-marketing-that-converts-clients/

Book a Strategy Call → https://mccancemethod.com/strategy-call/ 

Here is the Janeapp link for TWO free months on us! https://janesoftware.partnerlinks.io/ytg4vn Use Coupon: MCCANCE2MO

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Ready to grow your practice without seeing more clients? Discover the hiring system behind a 55-therapist practice in my FREE Masterclass: The Hiring Method → https://mccancemethod.com/the-hiring-method-behind-a-55-therapist-practice/ 

Want to watch this episode on video? Check it out here on YouTube: https://youtu.be/lA9rHTVo2og

In this episode, I’m sharing a replay from Day 2 of my 3-Day Marketing Bootcamp, where we talk all about the most common therapy website mistakes and what actually converts right now. You’ll hear simple tweaks you can make to your design, messaging, and booking process so your website works harder for your therapy practice.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[01:40] Why your website matters more than you think.

[05:29] The three essentials of a high-converting therapy website.

[08:44] Common website images that hurt conversions.

[17:11] How to write simple copy that connects.

[21:46] Why online booking helps capture more therapy clients.

[23:56] What to include on your contact form to reduce friction.

Links From The Episode:

Book a Strategy Call → https://mccancemethod.com/strategy-call/ 

Here is the Janeapp link for TWO free months on us! https://janesoftware.partnerlinks.io/ytg4vn Use Coupon: MCCANCE2MO

Episode 137: 3 Marketing Strategies That Are Working Right Now to Grow Your Practice - https://mccancemethod.com/episode-137-3-marketing-strategies-that-are-working-right-now-to-grow-your-practice/ 

Get one month FREE with Jane Websites (formally Clinic Sites): Use the link below, enter promo code MCCANCE1MO when setting up billing: https://janewebsites.com/nicole-mccance 

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Ready to grow your practice without seeing more clients? Discover the hiring system behind a 55-therapist practice in my FREE Masterclass: The Hiring Method → https://mccancemethod.com/the-hiring-method-behind-a-55-therapist-practice/ 

Want to watch this episode on video? Check it out here on YouTube: https://youtu.be/LCt_VO11BK4

In this episode, I’m sharing a replay from my 3-Day Marketing Bootcamp all about using progress reports to bring in more referrals from family doctors. I break down why this strategy works so well, how to make it simple for your team to implement, and how it can help you stay top of mind while improving client care at the same time.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[13:50] Why family doctors can be a strong referral source.

[16:16] How progress reports keep you top of mind with doctors.

[21:24] A simple script for reaching out to family doctors.

[29:55] How to get client consent for progress reports.

[34:21] Why Jane can make this process easier.

[37:29] Why implementation matters more than information.

Links From The Episode:

Book a Strategy Call → https://mccancemethod.com/strategy-call/ 

Here is the Jane link for TWO free months on us! https://janesoftware.partnerlinks.io/ytg4vn Use Coupon: MCCANCE2MO

Get one month FREE with Jane Websites (formally Clinic Sites): Use the link below, enter promo code MCCANCE1MO when setting up billing: https://janewebsites.com/nicole-mccance 

Nicole’s Money Manifestation Meditation Vault:  https://mccancemethod.com/money-manifestation-meditations/

Want the Day One slides? DM me @nicole.mccancemethod on Instagram with just two words “Day One” and I will send it right your way. Click here: https://www.instagram.com/nicole.mccancemethod/

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Want to work closely with me for six months? Come to my FREE Open House! https://mccancemethod.com/open-house/ 

Want to watch this episode on video? Check it out here on YouTube: https://youtu.be/DM8KVtE5yiw

In this episode, I’m sharing how Jane helped me grow my group practice and why I still get so excited talking about it. Lee-Anne from Jane joins me to walk through the reporting, online booking, workflows, and automation features that can save you time, help you track your numbers, and support real growth in your practice.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[01:57] How Jane’s reporting helped me understand my numbers and track revenue growth

[03:20] Powerful reports in Jane: retention, unscheduled reminders, and intake tracking

[06:38] How Jane Fax helps therapists send secure reports to family doctors

[08:27] Why therapist photos and bios improve online booking conversions

[10:29] How to organize online booking so clients choose the right therapist

[13:57] Multi-location setups, multiple bank accounts, and scaling with Jane

Links From The Episode:

Here is the Janeapp link for TWO free months on us! https://janesoftware.partnerlinks.io/ytg4vn Use Coupon: MCCANCE2MO

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Book a Strategy Call → https://mccancemethod.com/strategy-call/ 

Want to work closely with me for six months? Come to my FREE Open House!

https://mccancemethod.com/open-house/ 

In this episode, I share the three clear signs that you’re ready to scale from solo practice to a group practice. I open up about my own burnout, hitting the income ceiling, and the moment I realized my vision was bigger than just me. If you’ve been on the fence, this episode will help you finally get clarity and move forward with confidence.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[03:19] Sign #1: You have a waitlist or you’re constantly referring out (and potentially building someone else’s group practice instead of your own).

[08:22] Sign #2: You’re sick of hitting the ceiling in your income and trading hours for dollars, leading to burnout and exhaustion.

[12:30] The emotional turning point: The moment I decided to hire and stop missing time with my twins.

[15:25] Why therapy is one of the best industries to scale: low startup costs, low barrier to entry, and no ceiling on income.

[19:05] Sign #3: You know deep down your vision is bigger than just you and you’re meant to create a larger impact.

Want to watch this episode on video? Check it out here on YouTube: https://youtu.be/iLZa6ZE-9As

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Sign up for my FREE 3 Day Accelerator - How I Built and Sold a 7-FigureTherapy Practice in 3 Years  →  https://mccancemethod.com/free-3-day-live-course/

Want to watch this episode on video? Check it out here on YouTube: https://youtu.be/0gkqyJYtZFQ 

In this episode, I’m taking you behind the scenes of what my daily routine actually looked like while I was scaling my group practice to multiple seven figures, while raising twins. I share the exact habits, systems, and mindset shifts that helped me grow fast without burning out. If you’ve ever wondered how to protect your energy, lead like a CEO, and still be present at home, this one’s for you.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[01:56] Why next-level results require next-level self-care 

[03:35] My exact morning routine: early bedtime, energy calibration, yoga, and eliminating decision fatigue 

[10:10] How I use “Siri reminders” and daily triaging to stay organized and reduce overwhelm while leading a fast-growing group practice

[13:29] The transition from clinician to CEO: gradually reducing clients, focusing on marketing and growth, and eventually wearing only one “zone of genius” hat

[18:44] Managing interruptions in a growing practice: why Post-its, visual reminders, and tools like Voxer are lifesavers

[19:29] The power of white space: booking 30 minutes of nothing to prevent burnout, regulate your nervous system, and stay magnetic

Links From The Episode:

Voxer - https://www.voxer.com/ 

Episode #116: 5 Tools to Reduce Overwhelm and Stay Organized →  https://mccancemethod.com/episode-116-5-tools-to-reduce-overwhelm-and-stay-organized/ 

Nicole’s Morning Smoothie 

• Isalean shake by Isagenix
• Banana
• Blueberries
• Spinach
• Fish oil 
• Spirulina
• Camu Camu 

Nicole’s go to supplements: https://amzn.to/4b79uUR (CAD)

https://amzn.to/4cdCWd2 (US) 

Disclaimer: Nicole McCance shares general information for educational purposes only. It is not a replacement for professional advice, please consult relevant experts before making any decisions

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Sign up for my FREE 3 Day Accelerator - How I Built and Sold a 7-Figure Therapy Practice in 3 Years  →  https://mccancemethod.com/free-3-day-live-course/

In this episode, I sit down with Dr. Jeremy Sharp to talk all things AI and how you can actually use it in your private practice right now. We dive into practical ways to streamline intake, cut report-writing by 50% (or more!), and use AI as your personal business advisory panel. If you’ve been curious about AI but unsure where to start, this episode will open your eyes to what’s possible.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[03:39] Using AI as a “thinking partner” to analyze your intake workflow and identify bottlenecks that are slowing down your growth.

[05:40] How AI receptionists can answer calls 24/7 and reduce friction in your booking process.

[08:23] Cutting psychological assessment report-writing time by 50% (or more!)

[09:19] Practical ways to use HIPAA-compliant AI for summarizing intake interviews, organizing testing data, and generating feedback notes.

[12:39] Leveraging NotebookLM for deep research, niche development, and becoming an expert faster.

[18:54] Creating your own AI “business advisory panel” to review P&Ls, analyze cash flow, and get multi-perspective guidance on decisions.

Links From The Episode:

AI Competencies Framework - https://thetestingpsychologist.com/wp-content/uploads/2025/09/Testing-Psychologist-AI-Competencies-Evaluation-Form.pdf

BastionGPT - https://bastiongpt.com/

Reverb Reports - https://reverbreports.com/

Google Workspace - https://referworkspace.app.goo.gl/EtJ2 

Whispr Flow -  https://ref.wisprflow.ai/nicole-mc-cance

NotebookLM - https://notebooklm.google/ 

Episode #148: How to Answer Every Call & Help Every Client (using an AI Receptionist in your practice) → https://mccancemethod.com/episode-148-how-to-answer-every-call-help-every-client-using-an-ai-receptionist-in-your-practice/ 

Want to Connect with Jeremy?

The Testing Psychologist : www.thetestingpsychologist.com

Facebook - www.facebook.com/thetestingpsychologist

LinkedIn - https://www.linkedin.com/in/drjeremysharp/

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Sign up for my FREE 3 Day Accelerator - How I Built and Sold a 7-FigureTherapy Practice in 3 Years  → https://mccancemethod.com/free-3-day-live-course/

Want to watch this episode on video? Check it out here on YouTube:  https://youtu.be/WUfVeDSbfes

In this episode, I’m getting real about what it’s actually like to be married or partnered with a high-achieving therapist. I share personal stories from my own marriage, the blind spots that can show up when we’re building big things, and how easy it is to unintentionally neglect our partners while chasing growth. If you’re ambitious, independent, and building a business you love, this one might hit close to home.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[01:10] Why high-achieving therapists are “not normal” and how that impacts relationships

[04:28] How independence and ambition can unintentionally create emotional distance with your partner

[07:17] The moment my husband admitted he felt lonely and neglected and why that was a wake-up call

[09:26] Building a business for freedom… but forgetting to bring your partner along for the ride

[13:28] Why couples therapy became a non-negotiable connection ritual for us

[14:49] The “ungifted box” at home: rediscovering closeness, softness, and deep love

Links From The Episode:

Episode #120: Scaling Stories: How Real Therapists Built 6- and 7-Figure Practices → https://mccancemethod.com/episode-120-scaling-stories-how-real-therapists-built-6-and-7-figure-practices/ 

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Sign up for the FREE Masterclass- How to Build a 7-Figure Group Practice → https://mccancemethod.com/webinar-free-masterclass-from-solo-to-superteam/ 

In this episode, I sit down with Uriah Guilford from The Productive Therapist to talk all things AI! We dive into how using an AI receptionist can help you stop missing calls, book more clients, and support your admin team. This tech might just be the key to streamlining your practice and saving your sanity!

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[01:39] What an AI receptionist actually is and how it helps therapists

[03:34] How AI can identify and handle crisis calls appropriately

[05:10] Oversight and quality assurance features, including call sentiment tracking

[07:01] How to use the AI receptionist alongside your current admin team

[08:13] The surprisingly affordable pricing and how to determine if it's worth it

[11:19] What the full intake process looks like using the AI receptionist

Links From The Episode:

Here is the Janeapp link for TWO free months on us! https://janesoftware.partnerlinks.io/ytg4vn Use Coupon: MCCANCE2MO

SimpleIntake - Your new AI Receptionist: https://productivetherapist.com/simpleintake/?am_id=nicole7034

More about Uriah:

Uriah Guilford is a licensed therapist and a group practice owner. He's also the author of The Productive Practice book and the Head Nerd at Productive Therapist, a virtual assistant company that serves therapists in private practice. He's a technology nerd, a minimalist travel packer and a rock drummer.

Want to Connect with Uriah?

The Productive Therapist – https://productivetherapist.com/

YouTube - https://www.youtube.com/@productivetherapist

Podcast - https://pod.co/the-productive-therapist-podcast

Facebook: https://www.facebook.com/productivetherap

Instagram: https://www.instagram.com/productivetherapist/

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Sign up for the FREE Masterclass- How to Build a 7-Figure Group Practice → https://mccancemethod.com/webinar-free-masterclass-from-solo-to-superteam/ 

In this episode, I'm sharing a behind-the-scenes look at my six-month coaching program, the Clinic Growth Map. If you're feeling stuck and wondering how to scale beyond solo practice, this one's for you. I break down what’s inside, how it works, and what to expect if you join us.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[01:37] Why I created the Clinic Growth Map and how I scaled to 55 therapists

[05:04] The three biggest roadblocks to scaling and how to overcome them

[08:28] What’s included in the Content Hub and how it’s a lifetime business asset

[12:09] How one-on-one coaching, accountability, and peer support work inside the program

[20:23] A full walkthrough of done-for-you templates, manuals, and hiring systems

[27:14] All the expert support available each month, from marketing to HR and legal

Links From The Episode:

Learn more about The Clinic Growth Map by booking a FREE strategy call with one of our advisors → https://mccancemethod.com/strategy-call/ 

Take a peek at some of our amazing member's success stories → https://mccancemethod.com/testimonials/ and live testimonials → https://mccancemethod.com/member-feedback/

The McCance Method → https://mccancemethod.com/ 

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Sign up for the FREE Masterclass- How to Build a 7-Figure Group Practice → https://mccancemethod.com/webinar-free-masterclass-from-solo-to-superteam/ 

Want to watch this episode on video? Check it out here on YouTube:  https://youtu.be/xOkNBJA4xjQ

In this episode, I share how I learned to navigate risk, fear, and uncertainty while growing and scaling my therapy practice. These feelings don’t go away, you just get better at managing them. I’ll walk you through the mindset shifts and strategies that helped me build a thriving group practice, even when the path ahead felt unclear.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[01:43] Why stepping into the unknown is essential for practice growth

[04:25] The mindset shift that helped me overcome fear of risk

[06:59] How your upbringing impacts your relationship with fear and risk

[08:46] Building your “tolerance” for uncertainty and taking action anyway

[12:44] Transforming your family legacy through business success

[15:31] The truth about hard work, resilience, and figuring things out

Links From The Episode:

EP135: The Time I Almost Went Bankrupt

EP31: How I Become Confident (This May Surprise You)

EP142: Meditation: 2026 The Year Your Receive With Ease

Secrets of the Millionaire Mindset by T. Harv Eker: https://amzn.to/49oLdJg (CAD) https://amzn.to/4pOTwTz (US) 

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Sign up for the FREE Money Master Plan- For Therapists Scaling into a Group Practice → https://mccancemethod.com/master-your-money-mindset-organic/ 

Want to watch this episode on video? Check it out here on YouTube: https://youtu.be/nmtoAQflQKI 

In this episode, I sit down with Tory Krone, founder of Practice Vital, to break down the exact metrics every group practice owner needs to track in order to grow without micromanaging or burning out your team. We dive into why so many therapists are unintentionally flying blind, which numbers actually matter and how the right dashboard can help you make confident hiring, compensation, and leadership decisions.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[03:41] Why guessing your practice’s health doesn’t cut it anymore

[05:52] The top metrics you need to be tracking (even if you’re not a numbers person)

[06:57] What utilization rate is and why it matters before you hire or give raises

[09:46] How to track true client retention and why most practices are getting it wrong

[14:59] How to get clinician buy-in around metrics without micromanaging

[18:33] Why newer clinicians often struggle with churn and what you can do about it

Links From The Episode:

Here is the Janeapp link for TWO free months on us! https://janesoftware.partnerlinks.io/ytg4vn Use Coupon: MCCANCE2MO

Learn more about Practice Vital and get $30 off your first month using code McCanceMethod → https://www.practicevital.com/?ref=mccancemethod 

Take the Kolbe:  https://www.kolbe.com/?kapcode=0FC7F34B3D07496BA6C40B5D9B3EC1D8&entry_redirect=1

More about Tory Krone:

Tory Krone, AM, LCSW Tory Krone is a licensed clinical therapist, the owner of a group therapy practice, and co-founder of PracticeVital. With over 15 years of experience as a therapist and over a decade owning and operating Proactive Therapy in Chicago, Tory has seen just how hard it is for practice owners to easily access and understand the data they need to run a successful business.

In 2023, recognizing a major gap in the industry, she set out on a mission to make data easier to understand and more actionable for group practice owners. What began as an automated dashboard for her own team quickly evolved into PracticeVital—the first-ever automated dashboard built specifically for therapy practices. Tory is passionate about taking the guesswork out of growth and helping fellow practice leaders build sustainable, values-driven businesses with clarity and confidence.

Want to Connect with Tory? 

Practice Vital: www.practicevital.com

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Sign up for the FREE Money Master Plan- For Therapists Scaling into a Group Practice → https://mccancemethod.com/master-your-money-mindset-organic/ 

In this episode, I dive into what it really means to lead your team without blurring the lines of friendship. I share some lessons from my own leadership journey, including the mistakes I’ve made and give you a framework for rewarding team members fairly and effectively.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[04:25] The tricky balance between being yourself and stepping fully into your CEO role

[06:43] Why it’s okay and even important to reward high performers, as long as it’s performance-based

[11:34] The 90-day check-in strategy that can help you lead more effectively

[16:00] What types of communication should happen in person vs. team-wide

[19:39] Why sensitive leaders make the best CEOs 

Links From The Episode:

Want my Watch List? DM me @nicole.mccancemethod on Instagram with just two words “Watch List” and I will send it right your way. Click here: https://www.instagram.com/nicole.mccancemethod/

Google Workspace: https://referworkspace.app.goo.gl/EtJ2

Want to watch this episode on video? Check it out here on YouTube:  https://youtu.be/ualmhYtKQ7U 

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Sign up for the FREE Live training - Elevate Your Therapy Practice with Niche Packages → https://mccancemethod.com/elevate-your-therapy-practice/ 

In this episode, I walk you through how to create your 2026 roadmap to grow your practice with intention. I share reflections from 2025 and help you plan out your ideal year, personally and professionally, so you can step into the CEO role with clarity and purpose.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[02:02] Setting a powerful intention for 2026 to lead your life and business with purpose

[05:23] Learning to enjoy your progress before chasing the next big thing

[09:42] Using your 2025 data and metrics to build a stronger, more strategic plan for the year ahead

[13:01] Planning your year based on personal and professional ebbs and flows, including vacations and spa days!

[14:46] How to delegate, automate, and eliminate tasks so you can operate in your zone of genius

[16:09] Building white space into your calendar to reduce overwhelm and allow space for CEO-level decisions

Links From The Episode:

Episode 91: What Metrics Should You Track? https://mccancemethod.com/episode-91-what-metrics-should-you-track/ 

Here is the Janeapp link for TWO free months on us! https://janesoftware.partnerlinks.io/ytg4vn Use Coupon: MCCANCE2MO

Whisper Flow: https://ref.wisprflow.ai/nicole-mc-cance 

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

In this episode, I’m guiding you through a calming meditation to help you align with ease, abundance, and trust as you step into 2026. This practice is all about letting go of hustle and embracing a new chapter where receiving replaces striving. Find a quiet space, breathe deeply, and let yourself soften into the leader you’re becoming.

Want more? Nicole has 10 Money Manifestation Meditations for Group Practice Owners →  https://mccancemethod.com/money-manifestation-meditations/ 

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Want to learn more about the Holidays on Us? Book a Strategy Call → https://mccancemethod.com/strategy-call/ 

Want to watch this episode on video? Check it out here on YouTube  → https://youtu.be/BGdM54NjIak

In this episode, I take you through a reflective check-in to help you process the peaks and pits of 2025 so you can step into 2026 with more ease and clarity. I get personal about my own lessons, share what I’m letting go of, and guide you to think about what matters most moving forward.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[04:25] Reflection prompts to celebrate your progress and shift from perfection to progress

[06:06] Why stepping out of your comfort zone leads to growth and a real dopamine hit

[07:53] Nicole’s biggest lesson of 2025 and how she now avoids hiring mistakes

[10:07] The importance of choosing focus and going all-in on one offer

[11:36] The three questions to help you let go: What can I delegate, eliminate, or automate?

[16:21] Nicole’s new favorite AI tool, Whisper Flow, and how it’s saving her time 

Links From The Episode:

Whisper Flow: https://ref.wisprflow.ai/nicole-mc-cance

Loom: https://www.loom.com/ 

Episode #91 What Metrics Should You Track?: https://mccancemethod.com/episode-91-what-metrics-should-you-track/

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Want to learn more about the Holidays on Us? Book a Strategy Call → https://mccancemethod.com/strategy-call/ 

In this episode, I’m joined by Amanda Buduris, a business coach for therapists, to talk all about therapy intensives. Amanda shares how shifting to longer, focused sessions not only accelerates client breakthroughs but also significantly increases your income. This is a must-listen if you’ve been curious about adding intensives to your offerings!

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[01:54] Amanda shares how she transitioned from standard sessions to intensives for trauma and couples work

[03:52] The structure and duration of intensives and why they’re so effective

[06:29] How much to charge for intensives and why it’s okay to charge more

[10:47] Marketing tips and why SEO and your website are key for attracting ideal clients

[16:42] How to know if intensives are right for you and how to ease into offering them

[18:01] The exciting opportunity for group practice owners to offer intensives using a team approach

Links From The Episode:

Amanda’s free training on getting started with therapy intensives: https://www.amanda-kb-coaching.com/ew-registration

More about Amanda:

Amanda is a trauma therapist in the Pacific Northwest, where she owns a successful private practice. She specializes in therapy intensives to help clients feel better faster. With therapy intensives, Amanda has been able to earn $15k months from therapy alone, while working an average of 15 hours per week, taking multiple international vacations per year, and finally having a practice she truly loves. And now she helps other therapists to do the same through her signature coaching program and self-paced course.

Want to Connect with Amanda? 

Amanda KB Coaching: amandakbcoaching.com

PNW Psychological Wellness https://www.pnwpsychologicalwellness.com/

Instagram: https://www.instagram.com/amandakbcoaching

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Book a Strategy Call → https://mccancemethod.com/strategy-call/ 

Want to work closely with me for six months? Come to my FREE Open House! https://mccancemethod.com/open-house/ 

Want to watch this episode on video? Check it out here on YouTube: https://youtu.be/wTW3oE0Ih9U

In this episode, I’m giving you exclusive behind-the-scenes access to my Success Panel, where four inspiring group practice owners share how they scaled to six and seven figures. From hiring their first clinician to making tough leadership calls, these therapists spill what’s really working right now.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[01:42] Meet four practice owners who scaled from solo to successful multi-clinician teams

[07:14] Hear how each therapist overcame limiting beliefs on the road to leadership

[11:25] Discover their top strategies for attracting new clients in competitive markets

[28:50] Find out how their income, flexibility, and freedom changed after joining Clinic Growth Map

[33:50] Get their best advice for therapists who want to scale but feel scared to take the leap

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Book a Strategy Call → https://mccancemethod.com/strategy-call/

Sign up for my FREE 3 Day Marketing Bootcamp for Therapists- Scale your Practice to a 7-Figure Group →  https://members.mccancemethod.com/free-3-day-live-course/

In this episode, I sit down with our incredible Clinic Growth Map advisors, Mike and Hailey, to pull back the curtain on what really happens during our free strategy calls. We break down why these calls are so transformative, how they help you get clarity on your next steps, and why it’s never too early (or too late!) to book one when you’re ready to grow your practice.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[05:07] Hailey shares what happens during a strategy call and why it's a safe space for therapists to get clarity

[06:04] Mike explains the main goal of the strategy call: clarity, direction, and support tailored to your unique business

[07:23] Common goals and mindset challenges therapists face on the path to growth

[09:39] What people walk away with from the call—from website audits to mindset breakthroughs

[12:17] Is it ever too early to book a strategy call? (Spoiler: No!)

[14:53] How to prepare and get the most out of your free call with the advisors

Links From The Episode:

The Big Leap by Gay Hendricks - https://amzn.to/4nPsAC3 (CAD) https://amzn.to/4oKBQZI (US) 

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Sign up for the FREE Masterclass- How to Build a 7-Figure Group Practice → https://mccancemethod.com/webinar-free-masterclass-from-solo-to-superteam/ 

Want to watch this episode on video? Check it out here on YouTube: https://youtu.be/CX_KyduyN5o

In this episode, I share the top three marketing strategies that are bringing in clients right now and guess what? They don’t include social media. From fixing your website to leveraging email and connecting with family doctors, these are simple, overlooked strategies that really work.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[01:52] Why your website must be a 10/10 and how aspirational design converts more visitors

[05:41] The importance of your team page and how to optimize it for connection

[08:06] Why email marketing outperforms social media and how to build your list easily

[14:05] How to grow your email list using JaneApp’s built-in features

[15:45] Why progress reports to family doctors can be a powerful referral engine

Links From The Episode:

Here is the Janeapp link for TWO free months on us! https://janesoftware.partnerlinks.io/ytg4vn Use Coupon: MCCANCE2MO

MailChimp → https://mailchimp.com/

Clinic Sites → https://clinicsites.co/

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Sign up for the FREE Clinic Growth Map Program Open House → https://mccancemethod.com/open-house/ 

Want to watch this episode on video? Check it out here on YouTube: https://youtu.be/yYC0XVpSmFM

In this episode, I share how to roll out big changes in your practice without overwhelming your team. I know you're excited to implement everything all at once, but I walk you through exactly how to pace it out, get team buy-in, and avoid breaking what you've already built.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[03:15] Why growth requires change and how to prepare your team for it

[05:49] The mindset shift: Systems equal safety—for you and your team

[08:10] When to switch practice management software (and why sooner is better)

[10:28] The change management framework Nicole used with big corporations

[12:27] How to get team buy-in and motivate them with “what’s in it for them”

[16:43] What to do when your team resists change—and how to lead through it

Links From the Episode:

Nicole’s YouTube: https://www.youtube.com/@Nicole.McCanceMethod

Here is the Janeapp link for TWO free months on us! https://janesoftware.partnerlinks.io/ytg4vn Use Coupon: MCCANCE2MO

Want the Consult Call Script? DM me @nicole.mccancemethod on Instagram with just three words “Consult Call Script” and I will send it right your way. Click here: https://www.instagram.com/nicole.mccancemethod/ 

Google Workspace: https://referworkspace.app.goo.gl/EtJ2

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Sign up for my How They Did It Success Panel with Group Practice Owners - get the ‘ah-ha’ moment you need to keep moving forward→ https://mccancemethod.com/success-panel-with-group-practice-owners/

Want to watch this episode on video? Check it out here on YouTube: https://youtu.be/2uL2Zko1jdU

In this episode, I open up about one of the hardest chapters in my life—the time I nearly went bankrupt. I share the emotional and financial rollercoaster that taught me some of my most powerful money lessons. If you're struggling right now, I promise, there's light on the other side.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[02:00] Why I closed my full solo practice and moved to Russia for love—and how it all fell apart

[06:27] The moment I turned fear into fuel and rebuilt my business from scratch

[08:08] The legislation change that wiped out my referral stream and pushed me into overdraft

[10:52] My $70,000 tax bill wake-up call and what finally got me to face my finances

[16:32] The critical mistake I made confusing accounting profit with real cash

[18:21] Why you should always have next month’s expenses saved in advance

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Sign up for the FREE Masterclass- How to Build a 7-Figure Group Practice → https://mccancemethod.com/webinar-free-masterclass-from-solo-to-superteam/ 

In this episode, I’m joined by Joe Sanok from Practice of the Practice to dive into one of the biggest pain points for group practice owners—how to keep your therapists long-term. Joe shares what really moves the needle when it comes to therapist retention, including pay structure, employee mindset, and leadership development.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[03:35] Why W-2 employees are better for long-term retention than 1099 contractors

[08:03] How to calculate fair compensation and structure roles for part-time therapists

[11:08] Creating salary stability with clear session and admin hour breakdowns

[16:21] The numbers and setup for full-time therapists with a four-day work week

[18:50] The three questions to ask your team to improve satisfaction and longevity

[22:37] How to present your compensation model during the hiring process

More About Joe Sanok:

Joe Sanok is the author of Thursday is the New Friday: How to work fewer hours, make more money, and spend time doing what you want. It examines how the four-day workweek boosts creativity and productivity. 

Joe has been featured in Harvard Business Review, Forbes, NASDAQ, and over 300 business podcast interviews. He is the host of the popular The Practice of the Practice Podcast, which is recognized as one of the Top 50 Podcasts worldwide with 1200+ episodes and over 100,000 downloads each month. Fun fact: Joe hates mint chocolate chip ice cream and most forms of mint.

Want to Connect with Joe?

Website: https://practiceofthepractice.com/

Facebook: https://www.facebook.com/PracticeOfThePractice/

LinkedIn: https://www.linkedin.com/company/practice-of-the-practice/

Instagram: https://www.instagram.com/practiceofthepractice

YouTube: https://www.youtube.com/channel/UC6OMvdlHsZ-08bVxMjzyPng

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Sign up for the FREE Masterclass- How to Build a 7-Figure Group Practice → https://mccancemethod.com/webinar-free-masterclass-from-solo-to-superteam/ 

Want to watch this episode on video? Check it out here on YouTube: https://youtu.be/1emoxnKYrdg

In this episode, I’m sharing all the juicy updates to my Holiday Party Playbook for 2025! Whether you're planning a cozy get-together, a budget-friendly potluck, or a fun night out with your team, I've got tips to help you celebrate in style. I’m giving you the exact steps to create meaningful connection, thoughtful touches, and memories your team will love.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[01:38] Why I created the Holiday Party Playbook and what’s new in the 2025 version

[05:41] How I make a restaurant party more dynamic with chair swaps and Secret Santa

[09:17] The thoughtful gifts and surprise joy of Secret Santa using Elfster

[13:26] Budgeting tips for every stage of business

[21:30] Ideas for in-person and virtual holiday parties that actually build team connection

[24:15] How to grab your free copy of the 2025 Holiday Party Playbook via Instagram DM

Links From The Episode:

Elfster for Secret Santa → https://www.elfster.com/

Want the 2025 Holiday Party Playbook? DM me @nicole.mccancemethod on Instagram with the words “Holiday Playbook” and I will send it right your way. Click here: https://www.instagram.com/nicole.mccancemethod

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Sign up for the FREE Live training - Elevate Your Therapy Practice with Niche Packages → https://mccancemethod.com/elevate-your-therapy-practice/ 

Want to watch this episode on video? Check it out here on YouTube: https://youtu.be/WYX-_yq6asg

In this episode, I’m diving into one of the most common questions I get, when is the right time to upgrade to a bigger office? I share my own journey from one tiny office to a 24-room mega clinic and walk you through the steps so you can scale smart and avoid financial stress.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[03:05] Why starting with just one office can be your secret weapon for growth

[06:32] How to maximize revenue potential from a single room

[08:45] When to know it's time to upgrade your office space

[11:34] Understanding your break-even point before expanding

[13:28] How many rooms and therapists you actually need for a 7-figure practice

[17:52] The key considerations before opening a second location

Links From The Episode:

Want the Cost-Benefit Analysis video? DM me @nicole.mccancemethod on Instagram with just one word “Clarity” and I will send it right your way. Click here: https://www.instagram.com/nicole.mccancemethod/

Video of Nicole’s Clinic: https://www.instagram.com/p/DF2lxzePgmq/ 

Sign up for the FREE Masterclass- How to Build a 7-Figure Group Practice → https://mccancemethod.com/webinar-free-masterclass-from-solo-to-superteam/ 

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Sign up for the FREE Live training - Elevate Your Therapy Practice with Niche Packages → https://mccancemethod.com/elevate-your-therapy-practice/ 

In this episode, I chat with Carly Hill about what it really takes to add coaching to your private practice. We break down the differences between therapy and coaching, how to do it ethically, and the steps to get started so you can scale your impact and income.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[03:06] Carly’s journey from therapist to coach and how she created the Therapist to Coach Accelerator

[04:06] The key differences between therapy and coaching and why it matters for your license

[06:28] The legal must-knows: keeping your coaching and therapy businesses separate

[14:22] Why niching down is essential for marketing and scaling your coaching business

[15:34] How to use organic and paid marketing strategies like Meta ads and Facebook groups

[19:35] Leveraging AI to build your coaching curriculum and create content faster

More about Carly Hill:

Carly Hill is a licensed clinical social worker and 7-figure business mentor for therapists and coaches. She’s helped thousands of therapists achieve freedom and security by teaching them how to successfully build an online coaching business that’s led them to triple their revenue.

Carly is also a reiki master, NLP practitioner, and the author of the #1 Amazon best selling book Therapreneur™- a guide to make the transition from therapist to coach.

Carly has appeared on various podcasts and in numerous publications, including Entrepreneur, NBC, CBS, & Fox News.

Want to Connect with Carly? 

Carly’s Website: https://carlyhillcoaching.com/

Free Facebook Group – Therapist to Coach Accelerator

Carly’s Book – Therapreneur

Instagram – @carlyhillcoaching

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Sign up for the FREE Money Master Plan- For Therapists Scaling into a Group Practice → https://mccancemethod.com/master-your-money-mindset-organic/ 

Watch this Episode on Youtube: https://youtu.be/YI5CFc4-1z4

In this episode, I break down exactly how to raise your rates without feeling guilty or scared. I walk you through the mindset shift you need and share the step-by-step logistics so you know exactly what to do and when. Let this be your sign that it’s okay to charge your worth.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[02:07] Why it's not about price—it's about perceived value

[03:23] How raising your rates leads to more committed clients

[06:44] When and how to announce your rate increase

[09:04] Why raising rates helps you retain top therapists and boost cash flow

[13:01] Nicole's advice on raising rates for all clients, not just new ones

Links From The Episode:

Join the FREE private community for therapists: Expand your Psychotherapy Practice → https://www.facebook.com/groups/947689352498639 

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Sign up for the FREE Money Master Plan- For Therapists Scaling into a Group Practice → https://mccancemethod.com/master-your-money-mindset-organic/ 

Watch this Episode on Youtube: https://youtu.be/J366AyIOuNw

In this episode, I’m diving into how to become a magnet for millions—not just financially, but emotionally and energetically too. I’ll walk you through how to get out of survival mode, ground yourself, and start manifesting the life and business you’ve been dreaming of.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[04:42] Why negativity and criticism are often a reflection of others' unhealed energy

[06:52] Balancing masculine “do” energy with feminine “being” energy as you grow your practice

[07:09] The power of setting a crystal-clear revenue and lifestyle intention for 2025

[09:31] How combining intention and elevated emotion makes you magnetic

[11:32] Why even your website and job descriptions carry energetic vibrations

[17:11] The “marathon mindset” and how to protect your energy and focus from distractions

Links From The Episode:

Money Manifestation Meditations for Group Practice Owners: https://members.mccancemethod.com/register/money-manifestation-meditations-for-group-practice-owners/

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Sign up for the FREE Masterclass- How to Build a 7-Figure Group Practice → https://mccancemethod.com/webinar-free-masterclass-from-solo-to-superteam/ 

In this episode, I coach Gabriela, a member of my program, the Clinic Growth Map, through some big questions about staying connected to her vision and deciding on the right type of admin support. We dive into the pros and cons of virtual versus in-person admin roles, and I share my top hiring tips based on what worked in my own seven-figure clinic. It’s a real and honest conversation with lots of practical advice you can apply today.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[03:55] How to stay connected to your long-term vision when daily setbacks pile up

[09:37] Comparing the cost and benefit of virtual versus part-time in-person admin support

[12:46] How in-person admins create an elevated client experience and support your therapists

[17:30] Planning admin shifts around clinic flow and hiring students who can grow with you

[20:23] Setting boundaries with your inbox and notifications to protect your CEO energy

Links From The Episode:

My code MCCANCE1MO will always get you a 1-month grace period, but from July through September, you can use MCCANCE2MO for 2 months free at signup! → https://janesoftware.partnerlinks.io/ytg4vn  

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Sign up for the FREE Masterclass- How to Build a 7-Figure Group Practice → https://mccancemethod.com/webinar-free-masterclass-from-solo-to-superteam/ 

Watch this Episode on Youtube: https://youtu.be/tYvERauTEpw 

In this episode, I dive into the emotional and practical sides of deciding to build a group practice. I share what made me take the leap, the fears that came up (because trust me, there were many), and how I worked through them, plus a few things I wish someone had told me before I started. You’re not alone, I’ve been exactly where you are. If you're even thinking about growing your practice, this one’s for you.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[03:35] Emotional check-in: how do you feel when you think about starting a group practice?

[05:38] How knowing your Kolbe score can help you decide if group practice is right for you

[06:29] The truth about building a business—it’s hard, but it’s worth it

[09:05] How hiring support helps you stay in your zone of genius

[11:18] Why slower growth might actually be better for your nervous system

[17:35] How to create ease and reduce early overwhelm

Links From The Episode:

Take the Kolbe → https://www.kolbe.com/?kapcode=0FC7F34B3D07496BA6C40B5D9B3EC1D8&entry_redirect=1

Join the FREE private community for therapists: Expand your Psychotherapy Practice → https://www.facebook.com/groups/947689352498639 

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Want to work closely with me for six months? Come to my FREE Open House! https://mccancemethod.com/open-house/ 

Want to watch this episode on video? Check it out here on YouTube: https://youtu.be/Fe23qMe8VSI

In this episode, I’m getting real with you. I’m sharing some of the messy, imperfect, and downright wild stories from when I first started my group practice. From break in’s to mistaken identities—this episode is full of the behind-the-scenes chaos that led to big growth.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[01:10] The twist that almost stopped me from starting a group practice

[06:18] The moment I thought I found a dead body in my office basement

[08:44] The time my intern discovered a crack pipe in the hallway

[11:08] A mix-up with a sex worker that had my shuttle driver in a panic

[13:03] Why messy beginnings don’t mean a messy future and how it all turned out

Links From The Episode:

Video of Nicole’s waiting room: https://www.instagram.com/p/DF2lxzePgmq/ 

Voxer: https://www.voxer.com/ 

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Sign up for my FREE 3 Day Marketing Bootcamp for Therapists- Scale your Practice to a 7-Figure Group →  https://members.mccancemethod.com/free-3-day-live-course/

In this episode I sit down with Felicia Keller Boyle, aka The Bad Therapist, to talk about marketing for the modern therapist. Felicia shares her expert insights on building a standout digital presence—from strategic websites and SEO to making Instagram work for your practice. Whether you're still in solo practice or navigating the complexities of group practice, you’ll walk away with powerful, practical marketing strategies to attract more clients and grow with purpose.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[08:34] Why a polished website with strong messaging is now the bare minimum for attracting clients

[11:23] How SEO has evolved and the essential on-page and off-page strategies you should know

[14:39] Tools that simplify and gamify content optimization

[15:36] Felicia’s take on Instagram marketing and how therapists can build traction without losing themselves

[20:00] The story behind “The Bad Therapist” brand and redefining professional identity

Links From The Episode:

UTMed link: https://thebadtherapist.coach/?utm_source=businesssavvytherapistpodcast&utm_medium=podcast&utm_term=&utm_content=&utm_campaign=website 

Felicia’s private practice fee calculator, The Magic Sheets: https://thebadtherapist.ck.page/revenue-stimulator?utm_source=businesssavvytherapistpodcast&utm_medium=podcast&utm_term=&utm_content=&utm_campaign=magicsheetsoptin 

Ahrefs: https://ahrefs.com

Surfer SEO: https://surferseo.com

Book: Building a StoryBrand: Clarify Your Message So Customers Will Listen by Donald Miller: https://amzn.to/4dOmEGj 

More about Felicia:

Felicia Keller Boyle, known as The Bad Therapist®, is revolutionizing how therapists build private practices. By empowering overworked and underpaid professionals, she helps them create joyful, profitable, and ethical businesses. Having established her own six-figure, cash-pay practice while maintaining a balanced three-day workweek, Felicia offers expertise in marketing, money mindset, and team building. Her coaching clients have achieved remarkable milestones—hitting their first $10k, $15k, and even $28k months; filling their practices; launching coaching offers; and growing their Instagram followings to over 10k in less than a year. Combining professional insight with a fresh, modern approach, Felicia is a sought-after mentor for therapists ready to transform their practices and lives.

Want to Connect with Felicia?

The Bad Therapist: https://thebadtherapist.coach/ 

Felicia’s Instagram: @the_bad_therapist

The Bad Therapist Podcast:

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Want to watch this episode on video? Check it out here on YouTube: https://youtu.be/2Mm2WtlaZj4

Sign up for my FREE 3 Day Marketing Bootcamp for Therapists- Scale your Practice to a 7-Figure Group →  https://members.mccancemethod.com/free-3-day-live-course/

In this episode, I’m diving into one of the most common questions I get, who should you hire first (or next) when scaling into a group practice? I’m walking you through the exact hiring steps I used to scale to 55 therapists, and I’m giving you a peek behind the curtain into the data-driven decisions that keep your business growing sustainably.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[02:38] Why your first hire should be a “mini-me” and how to avoid my biggest hiring mistake

[06:07] What to charge after your first hire and how to reposition yourself as the CEO

[09:55] How to use client inquiry data to determine your next best hire

[10:38] Why couples or family therapists can supercharge your growth

[15:03] When to start posting for your next role (don’t wait too long!)

[15:41] The pros and cons of hiring interns, pre-licensed, or fully licensed therapists

Links From The Episode:

Episode 119: How to Grow Into a Group Practice  –
https://mccancemethod.com/episode-119-how-to-grow-into-a-group-practice/

Episode 123: Where to Find the Best Therapists When Hiring https://mccancemethod.com/episode-123-where-to-find-the-best-therapists-when-hiring/ 

My code MCCANCE1MO will always get you a 1-month grace period, but from July through September, you can use MCCANCE2MO for 2 months free at signup! →  https://janesoftware.partnerlinks.io/ytg4vn

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Book a Strategy Call → https://mccancemethod.com/strategy-call/ 

Sign up for my FREE 3 Day Marketing Bootcamp for Therapists- Scale your Practice to a 7-Figure Group →  https://members.mccancemethod.com/free-3-day-live-course/

Want to watch this episode on video? Check it out here on YouTube:  https://youtu.be/oVDWEuE9hJ4

In this episode, I show you exactly where to find the best therapists when you're ready to hire. I share my tried-and-tested strategies, including the hiring formula that helped me grow to 55 therapists. If you’ve been stuck wondering where all the good candidates are, this one’s for you.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[02:09] Why you should never hire before building systems and documenting processes

[03:21] The step-by-step formula for using Indeed effectively

[07:10] How job titles and keywords impact your visibility on Indeed

[10:46] Tips to craft a compelling job description that stands out 

[14:29] When and how to use LinkedIn Recruiter and professional regulatory directories

[19:07] Additional hiring strategies 

Links From The Episode:

Indeed Support Helpline: 1-800-475-4361

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Want to work closely with me for six months? Come to my FREE Open House!

https://mccancemethod.com/open-house/ 

In this episode, I’m doing something a little different. I'm sharing a full interview from Linzy Bonham’s podcast, Money Skills for Therapists. In it, Linzy chats with business partners Steph and Laura, who open up about how their partnership was born out of a crisis, how they’ve navigated difficult money conversations, and what’s helped them maintain a strong friendship while growing a thriving group practice.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[04:50] How Steph and Laura’s business began after fleeing a toxic workplace

[07:38] How they turned a crisis into a leadership opportunity

[15:01] The two codes they live by to maintain their partnership

[20:34] Their biggest money challenge—navigating financial inequity

[28:45] Advice for therapists considering a business partnership

Links From The Episode:

Money Skills for Therapists podcast:
https://moneynutsandbolts.com/podcast/

Download Linzy’s Free guide How to Stop Feeling Overworked & Underpaid in Your Group Practice https://moneynutsandbolts.com/msgpo-guide-o/   

Want to Connect with Linzy? 

Check out her FREE masterclass, The 4 Step Framework to Getting Your Business Finances Totally in Order, where you'll learn the framework that has helped hundreds of therapists go from money confusion and shame to calm and confidence, as well as the three biggest financial mistakes that therapists make. At the end, you'll be invited to join Money Skills for Therapists and get Linzy's support in getting your finances finally working for you. Click here to find a masterclass time that works for you! 

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Want to watch this episode on video? Check it out here on YouTube:  https://youtu.be/l8ozqpEtgwI 

Sign up for the FREE Masterclass- How to Build a 7-Figure Group Practice → https://mccancemethod.com/webinar-free-masterclass-from-solo-to-superteam/ 

In this episode, I’m answering your most pressing questions about scaling! From knowing when to move into a bigger office, to deciding who your next hire should be, to whether group therapy is a profitable option, this AMA-style chat is packed with real talk and personal insights from my own scaling journey.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[01:53] When is the right time to move into a bigger office?

[04:41] How one office space can generate $40K in revenue

[06:32] How to use a cost-benefit analysis and break-even point to guide your next move

[09:23] Why hiring a couples therapist can be a smart next hire

[12:44] Using keyword data and inquiries to inform hiring decisions

[15:54] Why group therapy isn’t always the best growth strategy

Links From The Episode:

Episode 98: Mastering Money Decisions – https://mccancemethod.com/master-your-money-mindset-organic/ 

Episode 38: How to Stand Out from the Crowd with Niche Packages – https://mccancemethod.com/elevate-your-therapy-practice/

Keyword Planner: https://shorturl.at/Mxapq

My code MCCANCE1MO will always get you a 1-month grace period, but from July through September, you can use MCCANCE2MO for 2 months free at signup! → https://janesoftware.partnerlinks.io/ytg4vn  

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Want to watch this episode on video? Check it out here on YouTube: https://youtu.be/M5PHrJrXVIo

Sign up for the FREE Masterclass- How to Build a 7-Figure Group Practice → https://mccancemethod.com/webinar-free-masterclass-from-solo-to-superteam/ 

In this episode, I’m sharing an inspiring panel discussion from my live event, where graduates of my program—the Clinic Growth Map—open up about their real-life scaling journeys. From maternity leaves to mindset shifts and marketing wins, these successful group practice owners reveal what it really took to build thriving multi-six and seven-figure practices.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[02:16] Carla shares how she built a team of 20 and structured her business to step back as the owner

[04:23] Panelists discuss what initially motivated them to scale their solo practices into group practices

[09:40] Nicole dives into how limiting beliefs hold many therapists back and how each guest overcame theirs

[14:35] Group owners reveal the top client attraction strategies working for them right now

[27:34] The panel reflects on how their lives have changed since scaling their practices, including income and freedom

[36:26] Q&A begins with tips on fixing “leaky buckets” and building strong intake systems

Links From The Episode:

Learn more about the Clinic Growth Map here: https://mccancemethod.com/ 

Book a Strategy Call → https://mccancemethod.com/strategy-call/ 

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Sign up for the FREE Masterclass- How to Build a 7-Figure Group Practice → https://mccancemethod.com/webinar-free-masterclass-from-solo-to-superteam/ 

In this episode, I break down my proprietary five-step scaling method that took me from a solo practice to a thriving group practice of 55 therapists. If you’re stuck, overwhelmed, or simply ready to stop trading time for money, this episode will show you how to lay the foundation and scale in a way that supports both your income and your freedom.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[03:27] Why hiring shouldn’t be your first step and what to do instead

[05:55] Why your first hire should be an admin and how Ginger Desk can help

[08:26] How hiring the right team helps you stop trading time for money

[14:44] Attracting clients through digital marketing and avoiding common mistakes therapists make

[18:59] Using consult calls to convert potential clients

[24:04] The power of follow-ups and how it can increase your growth by 20%

Links From The Episode:

💬 Want to ask me a question for our upcoming Ask Me Anything episode?

Head to my Instagram @nicole.mccancemethod and find today’s post with all the details on how to submit your question! I’ll be answering as many as I can on the podcast, don’t miss your chance to get featured!

Want the Consult Call Script? DM me @nicole.mccancemethod on Instagram with just three words “Consult Call Script” and I will send it right your way. Click here: https://www.instagram.com/nicole.mccancemethod/

Get $250 off Gingerdesk, book a Discovery Call and select ‘Nicole McCance’ under the question ‘How Did You Hear About Ginger Desk? https://gingerdesk.com/discovery-call/

My code MCCANCE1MO will always get you a 1-month grace period, but from July through September, you can use MCCANCE2MO for 2 months free at signup! → https://meet.jane.app/nicole-mccance-ambassador/ 

Ep 107 - Grow With Me: Inside My Business Coaching Program
https://mccancemethod.com/episode-107-grow-with-me-inside-my-business-coaching-program/

Want to watch this episode on video? Check it out here on YouTube: https://youtu.be/2tjD_WC9920 

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Sign up for the FREE Masterclass- How to Build a 7-Figure Group Practice → https://mccancemethod.com/webinar-free-masterclass-from-solo-to-superteam/ 

In this episode, I’m joined again by Patrick Casale to tackle a key challenge for group practice owners—therapist retention. We share what’s worked in our own practices to build teams that stay, including how to balance profit with a positive culture, foster loyalty, and lead in a way that aligns with your values. If you’re ready to stop the turnover cycle and create a team that thrives long-term, this episode is for you.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[02:12] Patrick explains why investing in people actually increases your profitability

[06:02] Why transitioning from 1099s to W2s helped create stronger retention and culture

[09:44] Patrick shares how his therapists earn an average of $80K annually with benefits

[13:07] Non-monetary strategies for building a strong culture on a limited budget

[15:01] How Patrick uses virtual game nights and connection groups to build belonging

[19:15] Patrick’s $100K mistake and how transparency helped him grow a loyal team

Links From The Episode:

More about Patrick:

Patrick Casale is an AuDHD‑licensed Mental Health & Addiction Therapist who launched his first private practice after graduating in 2015 and later built a thriving group practice of over 20 clinicians. He is the founder of All Things Private Practice, the host of two podcasts, an international retreat planner, keynote speaker, and business strategist. Since 2008, he’s supported thousands of mental health professionals in growing their businesses, with a mission rooted in empowering neurodivergent clinicians and addressing imposter syndrome through his motto “Doubt Yourself, Do It Anyway”.

Want to Connect with Patrick?

All Things Private Practice Website: https://allthingspractice.com

All Things Private Practice Podcast: https://www.allthingspractice.com/all-things-private-practice-podcast 

Instagram: https://www.instagram.com/patrick.casale/#

YouTube: https://www.youtube.com/channel/UCr_LFaJ_SGwM9LjUFaiL_FA

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Sign up for my How They Did It Success Panel with Group Practice Owners - get the ‘ah-ha’ moment you need to keep moving forward→ https://mccancemethod.com/success-panel-with-group-practice-owners/ 

In this episode, I dive deep into a topic that makes many therapists uncomfortable - how to confidently enforce a cancellation policy. I walk you through how I implemented a clear and compassionate policy that helped my clinic grow while supporting both my therapists and their clients. Trust me, getting this part right changes everything!

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[02:23] Why a 48-hour cancellation policy is ideal for scaling practices

[05:21] Important distinctions for charging no-shows with private pay vs. insurance clients

[06:11] How to reinforce the cancellation policy using multiple client touchpoints

[08:34] The exact language I used for enforcing the full session fee

[10:42] Offering virtual appointments as a solution for last-minute illness or bad weather

[13:35] How to handle angry clients and when to offer a one-time grace

Links From The Episode:

Here is the janeapp link for one free month on us! (Use Coupon: MCCANCE1MO)→ https://meet.jane.app/nicole-mccance-ambassador/ 

Want the Consult Call Script? DM me @nicole.mccancemethod on Instagram with just three words “Consult Call Script” and I will send it right your way. Click here: https://www.instagram.com/nicole.mccancemethod/ 

Want to watch this episode on video? Check it out here on youtube: https://youtu.be/ttGJMLxITeQ 

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Sign up for my How They Did It Success Panel with Group Practice Owners - get the ‘ah-ha’ moment you need to keep moving forward→ https://mccancemethod.com/success-panel-with-group-practice-owners/ 

In this episode, I’m diving into five of my absolute favorite tools that help me reduce overwhelm and stay incredibly organized in my business. These aren’t just theoretical tips - I use these daily to stay on top of everything from managing reminders and urgent tasks to keeping team communication smooth. Whether you’re building your solo practice or scaling your group, these tools will help you feel less scattered and more in control.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[04:55] How using Siri as your personal assistant can help you dump your mental load and avoid burnout

[08:12] The magic of the Reminders app and how to create a daily 45-minute triage system

[10:08] Why visual Post-it notes are powerful for urgent tasks and managing interruptions

[17:47] How and when to use alarms for tasks outside your regular schedule

[18:59] The different Notes folders you should keep to simplify meetings and content creation

[21:53] Nicole’s secret to reducing decision fatigue and creating more white space in your day

Links From The Episode:

Episode 65 - 5 Habits to Reduce Overwhelm: https://mccancemethod.com/episode-65-5-habits-to-reduce-overwhelm/ 

Want to watch this episode on video? Check it out here on youtube: https://youtu.be/xoyO93SIlJQ 

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Sign up for the FREE Masterclass- How to Build a 7-Figure Group Practice → https://mccancemethod.com/webinar-free-masterclass-from-solo-to-superteam/ 

In this episode, I sat down with money coach Lindsay Bonham to talk about something every group practice owner needs but few feel confident about - becoming the empowered financial leader of your practice. We dive into the mindset shifts, financial habits, and tracking tools that will allow you to stop avoiding your numbers and start using them to make grounded, strategic decisions. Lindsay shares how to identify unhealthy money patterns, what to track weekly and monthly, and how to finally feel like the CEO of your group practice.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[01:56] Lindsay introduces the concept of empowered financial leadership and why it matters for group practice owners

[05:12] How therapists can unknowingly fall into unhealthy money habits

[07:48] Weekly, monthly, and annual financial metrics that group practice owners should be tracking to make data-driven decisions

[13:38] How to overcome avoidance and start building money habits that stick

[16:36] Why you must lead your business financially

[19:52] The financial pitfalls of poor planning and how support from a community of group practice owners makes all the difference

Links From The Episode:

Money Skills For Group Practice Owners: https://moneynutsandbolts.com/msgpo-waitlist-2/

Free Resources: https://moneynutsandbolts.com/resources/ 

More about Lindsey:

Lindsey Bonham is a private practice therapist turned money coach who helps fellow therapists feel calm and in control of their finances. The daughter of an accountant, Lindsey combines the insight of a therapist with the practicality of a bookkeeper. When she launched her own private practice, she quickly became passionate about building a financially healthy business that supports her life and leaves extra in the bank.

After witnessing many of her skilled colleagues struggle with the financial side of private practice—some even leaving the field due to money stress—she created Money Nuts & Bolts. Through her work, Lindsey helps therapists develop peace of mind around money by teaching the “how” behind managing finances in private practice in a way that’s both doable and deeply satisfying.

Her signature course, Money Skills for Therapists, has helped hundreds of therapists organize their finances and transform their relationship with money. Her second course, Money Skills for Group Practice Owners, guides group practice leaders through the mindset, systems, tools, and key numbers necessary to become empowered, confident CFOs of their practices.

Want to Connect with Linzy? 

Money Nuts and Bolts: https://moneynutsandbolts.com/

Money Skills For Therapists Podcast: https://podcasts.apple.com/us/podcast/money-skills-for-therapists/id1584914714

Instagram: @moneynutsandbolts

LinkedIn: https://www.linkedin.com/in/linzybonham/ 

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod 

Sign up for the FREE Masterclass- How to Build a 7-Figure Group Practice → https://mccancemethod.com/webinar-free-masterclass-from-solo-to-superteam/ 

In this episode, I get vulnerable and share the exact mindset and daily habits that helped me scale my therapy business to seven figures. While I usually focus on actionable strategies, today I’m talking about the powerful principles that truly moved the needle in my success: clarity, commitment, and consistency. This is the episode I wish I had when I was feeling stuck and distracted. I’m giving you a pep talk from the heart to help you stay focused and go all-in on your goals.

Make sure to bring your paper and pen because this episode is full of actionable tips!

Here are some key points in this episode:

[02:10] The 3 keys to success that got me to 7 figures: clarity, commitment, and consistency

[03:43] Why daily consistency trumps motivation and how it impacts your business

[04:59] How doing “all the things” is actually slowing down your progress

[14:23] The secret to explosive growth is doing MORE of what’s already working

[16:09] The 3-question test I use before adding anything new to my business

Links From The Episode:

Want to watch this episode on video? Check it out here on youtube: https://youtu.be/dmuiqUAr96w 

Episode #108: Summer Slump Marketing Series: Is Your Website Ready for the Summer Slump? https://mccancemethod.com/episode-108-summer-slump-marketing-series-is-your-website-ready-for-the-summer-slump/

Episode #109: Summer Slump Marketing Series: Warm Outreach Mastery
https://mccancemethod.com/episode-109-summer-slump-marketing-series-warm-outreach-mastery/

Episode #110: Summer Slump Marketing Series: Cold Outreach Mastery
https://mccancemethod.com/episode-110-summer-slump-marketing-series-cold-outreach-mastery/

Episode #111: Summer Slump Marketing series: Magnetic Marketing
https://mccancemethod.com/episode-111-summer-slump-marketing-series-magnetic-marketing

Follow me on Instagram, @nicole.mccanncemethod. If this episode provided you with value and inspiration, please leave a review and DM to let me know. Click here: https://www.instagram.com/nicole.mccancemethod