Explore every episode of the podcast Putting the AP in hAPpy
| Title | Pub. Date | Duration | |
|---|---|---|---|
| Episode 316: Confirmation Call Scripts #2 – Adding Bank Details for ACH/Wire Payment | 21 Nov 2024 | 00:19:08 | |
Are you and your team members making confirmation calls to your vendors to confirm remittance information? If so, are you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the call more apt to confirm their information. This is the 2nd episode in this series of 6. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:
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| Episode 315: Confirmation Call Scripts #1 – Changing Bank Details for ACH/Wire Payment | 14 Nov 2024 | 00:19:31 | |
you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the call more apt to confirm their information. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:
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| Episode 306: Cleaning Your Vendor Master File & Keeping it Clean - 20 Tips in 20 Minutes | 12 Sep 2024 | 00:32:02 | |
It’s that time of year – time to start getting ready for tax filing season, or just to keep your vendor data accurate at all times. Get 20 tips to do both… Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:
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| Episode 216: Business Email Compromise Scams History with Darrell R James, Former FBI Agent | 15 Dec 2022 | 00:54:28 | |
Do you know your Business Email Compromise history? From “pig in a poke” to today, my guest Darrell R James a former FBI agent is here to talk business email compromise scams. If you want to know what “pig in a poke” means (and how many hundreds of years ago it was) and more…… Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast:
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| Episode 215: Just in Time For the Holidays – 5 Gift Card Scams Trending Now | 08 Dec 2022 | 00:13:24 | |
Don’t know what to buy that team member for the holiday party? Or want to buy gift cards for that membership group? Especially around the holidays, gift card scams make their rounds - always with at least one new twist. I have 5 gift card scams trending today and I am saving the one I didn’t know about for last….. Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast:
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| Episode 214: Segregation of Duties – One Area May Be Hiding SoD Conflicts | 01 Dec 2022 | 00:16:12 | |
Do you have any Segregation of Duties conflicts? No? You sure? Here is one area that you may not recognize that may reveal a Segregation of Duties conflict. Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines, or bad vendor data. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast:
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| Episode 213: Analysts at CoFense Finds Out What Happens When You Give Scammers $500 Worth of Gift Cards! | 17 Nov 2022 | 00:19:32 | |
This week is International Fraud Awareness Week and so very fitting – I am going to share an experiment from a company that wondered what a scammer would do with $500 worth of gift cards! Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast:
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| Episode 212: Why Setting Up Hotels and Restaurants May Be Bad for Your Bottom Line | 10 Nov 2022 | 00:18:47 | |
Right now in your vendor master file – do you have hotels and or restaurants setup as vendors? And if so – why can that be bad for your company? Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast:
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| Episode 211: 11 Scam Alerts on LinkedIn and Counting – and What LinkedIn is Doing About It | 03 Nov 2022 | 00:26:13 | |
Scam alerts and LinkedIn – are we surprised anymore? Here is a list of 11 that I found and hear about the 3 security features that LinkedIn has just rolled out that may help with the fake profiles that perpetrate these scams… Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast:
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| Episode 210: Is There A Difference When Onboarding a “Non-US” Vendor That is an Individual Versus Company? Yes! | 27 Oct 2022 | 00:32:42 | |
Are there any differences in onboarding non-us vendors that are companies vs individuals? And how does the vendor team member fare dealing with this scenario…..hint – not as good as the last episode…. Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast:
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| Episode 209: Is There A Difference When Onboarding a Vendor That is an Individual Versus Company? Not Really, But Yes | 20 Oct 2022 | 00:15:50 | |
Are there any differences between onboarding vendors that are companies vs individuals? And this is going to be a two-parter, so stick around to hear next weeks’. Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast:
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| Episode 208: It’s Time to Clean Your Vendor Master File – Updated for 2022 | 13 Oct 2022 | 00:32:30 | |
It’s that time of year again – yes – time to clean the Vendor Master File! And stick around I’ll tell you where you can spend 30 minutes and get some great resources and tools to help with the process. Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast:
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| Episode 207: What is Business Identity Compromise (BIC)? How the FBI Says You Can Identify and Mitigate It | 06 Oct 2022 | 00:15:37 | |
Move over Business Email Compromise (BEC), now there is a new term Business Identity Compromise (BIC) – what is it, where did it come from, and what do you do about it? Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast:
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| Episode 305: Avoid Paper Check Fraud When Paying Your Vendors – In 5 Steps | 05 Sep 2024 | 00:34:58 | |
Organizations like yours are still paying vendors by check and fraudsters know that, which means that fraudsters are still perpetrating check fraud. For a 5-step process to avoid paper check fraud….. Keep Listening.
Links mentioned in the podcast + other helpful resources:
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| Episode 206: Are You Converting Your Check Payment Vendors to ACH? 4 Reasons You May Want To Rethink | 29 Sep 2022 | 00:31:01 | |
Yes it’s more efficient and it costs less, but there are at least 4 reasons by you may not want to convert your check payment vendors to ACH. Also, if you want more information on the conversion I’d recommend….. Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast:
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| Episode 205: One Possible Reason Your Match Rates May Be Lower Than Expected For Bank Account Ownership Validations | 22 Sep 2022 | 00:13:17 | |
So you were approved for a tool to check bank account ownership, and you’re checking each time you add or change a vendor banking details – but why are your match rates lower than you expected? One reason may be…. Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast:
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| Episode 204: 3 AP Organization Appreciation Weeks Are Almost Here: 9 Remote Friendly & No Cost Ways to Appreciate the Vendor Team | 15 Sep 2022 | 00:16:19 | |
The Institute of Financial Management or IOFM is an organization that educates, certifies and supports Accounts Payable and other financial operations, professionals. Every year they have a Finance and Accounting Appreciation Week – and guess what – it’s coming up in September, then 2 more in October. Need ideas for a remote team? Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines, or bad vendor data. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast:
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| Episode 203: Two IRS Changes for 1099-MISC and 1099-NEC Forms the 2022 Tax Year | 08 Sep 2022 | 00:09:58 | |
You’re probably used to annual IRS changes to the 1099-MISC and 1099-NEC forms by now. But this time, one of the two changes to the forms as you prepare for the 2022 Tax Year will actually help you. Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast:
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| Episode 202: A Confirmation Phone Call Was Done and the City of Portland Still Lost $1.4 Million to a Fraudster – What Went Wrong? | 01 Sep 2022 | 00:21:03 | |
The City of Portland made a confirmation phone call before a larger wire transfer. They paid a fraudster anyway. To find out what mistakes were made and why the confirmation phone call is just not enough…. Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast:
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| Episode 201: Critical Vendor Data The Vendor Team Should NEVER Reveal to Vendors | 25 Aug 2022 | 00:25:20 | |
When you or your team communicates with vendors, does everyone know what NOT to say to vendors to prevent fraud? Also, did you miss last week’s 200TH episode? listen to the end for a special discount code so you don’t feel completely left out. Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast:
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| Episode 200: Celebrating My 200th Episode by Giving Away a Free Template ($24.99 Value) to Help Fight Business Email Compromise (BEC) | 18 Aug 2022 | 00:27:36 | |
In celebration of my 200th Episode – I am giving away a free template ($24.99) value to help you fight Business Email Compromise (BEC). If you want to hear what it is, learn about it get the discount code, and download it for free before it’s too late…. Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines, or bad vendor data. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast:
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| Episode 199: Pros and Cons of Using Micro Deposits over Early Warning/GIACT to Validate Vendor Bank Account Ownership | 11 Aug 2022 | 00:21:42 | |
Are you looking for ways to validate vendor bank account information to prevent fraud? In this episode, I talk about why you may want to (or not) use Micro Deposits versus the popular Early Warning/GIACT platforms… Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast:
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| Episode 198: A Data Security Requirement for the Vendor Bank Account Number? Yes! Learn More from Nacha’s Amy Morris | 04 Aug 2022 | 00:42:41 | |
Does your company have ACH transactions? That answer is most likely yes – then if you or your team handles vendor invoices or vendor bank details – then you want to hear this episode. My guest today is Amy Morris, Senior Director, ACH Network Rules for Nacha and she is here to talk about an operating rule that requires security of your vendor’s bank account number wherever it is stored electronically. What is that rule? Is your company required to comply? Who is Nacha? ..... Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast:
More Vendor Process Resources
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| Episode 197: Is That Job Posting Real? Job Fraud is Back and Can Result in Fraud To Your Company | 28 Jul 2022 | 00:17:51 | |
Payment fraud resulting from receiving a fraudulent request to change vendor banking isn’t the only fraud threat to the Vendor Team Members that keeps rising. It’s not new, but it used to be rare and it’s back – job fraud. If you want to know how it can affect you, your team members, and your company ….. Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast:
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| Episode 304: IRS Form W-9 Series: Getting Pushback For Requiring the New Form? | 29 Aug 2024 | 00:14:19 | |
It happens every time the IRS publishes a revised version of the Form W-9, vendors and maybe even your internal team members, push back because they don’t want to complete the new form when they can’t see why you can’t just accept the old one especially when their information has not changed…. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:
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| Episode 196: Replay! Vendor Banking Update? Why Calling the Vendor is Not Enough for Fraud Prevention | 21 Jul 2022 | 00:15:13 | |
Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast:
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| Episode 195: Two Truths that Break Your False Sense of Security With Vendor Confirmation Phone Call – and What Can Help | 14 Jul 2022 | 00:21:21 | |
If you are like many companies – when your vendor team receives a change of banking, before making that change a team member is confirming the change with the vendor….or are they? Or is it a valid confirmation? Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast:
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| Episode 194: 5 Do’s and Don’ts of NOCs from Your Bank When Your Vendor’s Bank Has a New Routing Number | 07 Jul 2022 | 00:14:49 | |
You are a US company and to make ACH payments to your vendors you send a pay file to your bank and your bank sends the payments to your vendors’ bank. The pay file didn’t fail and everything is great – until you get that Notification of Change (NOC) from your bank. Well, if you don’t know what that is or are not sure they are being worked then…. Keep listening. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast:
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| Episode 193: Occupational Fraud Has Changed from 2012-2022 + An Internal Control Can Help With a Surprising Change | 30 Jun 2022 | 00:22:32 | |
Today I am reviewing a report on how occupational fraud has changed in the last 10 years – which could mean some changes in your current process. I have one specifically that I’ll talk about at the end to combat a surprising change. Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast:
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| Episode 192: Behavioral Red Flags of Occupational Fraud and How it Effected Former President Ronald Reagan’s Hometown | 23 Jun 2022 | 00:16:26 | |
I talk a lot about external fraud on this podcast – but just as important is internal or occupational fraud – because you are paying these fraudsters. So, what are some red flags to spot employees that perpetuate this type of fraud? Stick around to the end to hear of an Occupational fraud case that involved former President Ronald Reagan’s hometown. Keep listening. Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast:
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| Episode 191: 3 of the Biggest Mistakes Vendor Teams Make | 16 Jun 2022 | 00:22:36 | |
I attended an Accounts Payable conference in May where I had a few sessions where I talked about the Vendor Process and how authentication techniques, internal controls and best practices can help vendor teams avoid fraud, regulatory fines, and best practices. When I go – I talk to every and sometimes am still surprised at how many are still not doing some of the more well-known vendor process steps. Today, I am going to talk about three…. Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast:
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| Episode 190: Still Accepting Vendor Supporting Documentation Via Email? 4 Tips To Organize Your Email Inbox | 09 Jun 2022 | 00:17:13 | |
If you are still accepting vendor supporting documentation via email – it’s not ideal because that’s where fraud happens, however, you are not alone. So if this is you and you want hear 4 tips that will help you and your team manage those emails more efficiently while mitigating risk then….. Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast:
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| Episode 189: US Entity: Validations Required to Set Up A Non-US (Foreign) Vendor – Updated! | 02 Jun 2022 | 00:24:32 | |
I had an earlier podcast episode in early 2019 – episode 23 with this same topic. But since then – I’ve learned a lot, fraudsters have learned a lot so I thought I’d provide some updated information and resources so you can avoid fraud, regulatory fines and bad vendor data. Stick around to the end – I have a new training course on accepting your vendors’ W-8. So… Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast:
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| Episode 188: Working While Traveling? Why You Should Not Use Your Cell Phone For Vendor Request Emails | 26 May 2022 | 00:15:17 | |
Now, we all know that some of you out there can’t just cut off work while you’re traveling, even when it’s for vacation, so let’s talk about how you can avoid the fraud risk that comes with trying to respond to or process that all-important vendor request sent via email from your cell phone. And at the end, I will share tips from the National Cybersecurity Alliance for before, during, and after your travel to keep you and your devices safe. Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast:
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| Episode 187: Documents and Validations When Setting Up US Non-Profit Vendors | 19 May 2022 | 00:24:31 | |
Since US Non-Profit vendors are not reportable on the 1099-MISC or the 1099-NEC, you may be tempted to not collect the usual vendor setup forms or record their tax id or perform validations. Best practice is that you do. In this episode, I will talk about forms to collect and the validations to perform for Non-Profit vendors. Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast:
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| Episode 303: IRS Form W-9 Series: IRS TIN Matching Tips Based on Vendor Tax Classifications | 22 Aug 2024 | 00:13:16 | |
Is it frustrating when your vendor insists they gave you the right legal name and tax id combination on their IRS Form W-9, but the combination does not match IRS TIN records? To get tips on how to enter the legal name for a match…. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:
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| Episode 186: Are You Still Accepting Existing Vendor Changes Via Email? 4 Vendor Forms You Need To Prevent Fraud | 12 May 2022 | 00:18:04 | |
If you are still receiving requests for changes to existing vendors via email – then I am sure you know you and your vendor team members are highly susceptible to fraud. But you’re not alone, because that is the way your colleagues are doing it to. So today, I thought I’d talk about 4 vendor forms you can use to mitigate that fraud risk and at the end I’ll let you know where you can get templates, so you don’t have to start from scratch creating your own. Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast:
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| Episode 185: What AP Teams Need to Know about Supplier Diversity and the Vendor Master File with Neeraj Shah, Founder of supplier.io | 05 May 2022 | 00:39:58 | |
If your team is responsible for maintaining vendor data in your vendor master file – if you haven’t already, you may be asked to identify, validate, and maintain the diversity status of your vendors. If you have that deer in the headlight look (like I did), then Neeraj Shah is here today to talk about what, why, and how, so…. Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast:
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| Episode 184: How To Handle Vendors That Will Only Submit Past Versions of the IRS Form W-9 | 21 Apr 2022 | 00:22:18 | |
I had a question come in from someone that handles vendor setup and was frustrated that vendors kept sending old versions of the IRS Form W-9 instead of the most recent version. I’ve been there and I know most of you listening have been there too, so if you want to hear my response that includes a sure-fire way to get vendors to complete an updated version…. Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast:
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| Episode 183: FBI Stats on Business Email Compromise (BEC) in 2021 and Their "RAT" | 21 Apr 2022 | 00:19:13 | |
Remember in March of 2020 when most Vendor Teams packed up abruptly and went to work from home? And then in 2021 many Vendor Teams were still working remotely or some hybrid? Well, here are the FBI stats about the continued effects the pandemic had on Business Email Compromise (BEC). Plus, if you want to know what the FBI says you should do if you are a victim and how the FBI’s “RAT” team fits in…. Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast:
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| Episode 182: 3 Options to Identify Diverse Suppliers in Your Vendor Master File | 14 Apr 2022 | 00:22:02 | |
Does your company have a new or renewed focus on a diversity initiative, and you are tasked with identifying your new and existing vendors as diverse? Can you just give your vendor master file to someone and get it back with diverse vendors identified? Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast:
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| Episode 181: Add This Internal Control to Prevent Fraudulent Payments (No It’s Not the Phone Call – But It Can Make Sure It’s Done!) | 07 Apr 2022 | 00:24:57 | |
Is your team really making that phone call to Vendors who change their bank account information? Today’s episode will answer that question by giving you an internal control that can work to prevent both internal and external fraud. Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast:
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| Episode 180: Does AP or Purchasing Own the Vendor Master File? Views from Both Sides on Key Issues | 31 Mar 2022 | 00:23:07 | |
Age-old question – Should Accounts Payable or Purchasing own the Vendor Master file? And whichever one owns it – the other team wants them to be knowledgeable of what is important to them. So what is important to each team? And stay tuned to hear which I think should own it. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast:
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| Episode 179: The Russian Invasion Against Ukraine – One Critical Effect on the Vendor Team | 24 Mar 2022 | 00:12:23 | |
The US is still in the throes of what is being called the Great Resignation and now COVID restrictions are being lifted which means many more of you are going back to the office. If you are one of the ones where you’re adding back that commute on top of absorbing work from that employee (or employees) that left before the next one is hired. For you and your Vendor team member, I have some Policy, Process and Team Member tips that may help. Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast:
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| Episode 178: Replay! Which Vendors Should be Considered “Active” in Your Vendor Master File? | 17 Mar 2022 | 00:14:41 | |
Would you like to attend a complimentary training session on a strategy to inactivate your vendors? Check below and understand what is an inactive vendor by listening to this replay. I talk a lot about cleaning the vendor master file and inactivating vendors. This week I had a question about active vendors – specifically – what is an active vendor, and in this podcast episode, I will answer that. Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines, and bad vendor data. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast:
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| Episode 177: 12 Tips to Add Efficiency as Vendor Team Members Leave Your Organization | 10 Mar 2022 | 00:30:10 | |
The US is still in the throes of what is being called the Great Resignation and now COVID restrictions are being lifted which means many more of you are going back to the office. If you are one of the ones where you’re adding back that commute on top of absorbing work from that employee (or employees) that left before the next one is hired. For you and your Vendor team member, I have some Policy, Process, and Team Member tips that may help. Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast:
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| Episode 302: IRS Form W-9 Series: Common Mistakes For Vendors That Are Individuals/Sole Proprietors | 14 Aug 2024 | 00:16:32 | |
It’s getting to that time of year where hopefully you are cleaning your vendor master file and now, you’re wondering about your vendor data. Why do you have some that have missing tax id’s, why some didn’t pass your latest validation about IRS TIN records, and how you can ensure that you collect valid taxpayer identification number in the future. This IRS Form W-9 Series is for you – and in this episode we’re talking about common mistakes for vendors in that first tax classification. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:
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| Episode 176: 4 Ways To Do the IRS TIN Match | 03 Mar 2022 | 00:28:21 | |
If you are a US entity and not currently doing an IRS TIN Match for your vendors, 1) don’t worry you’re not alone and 2) I have options that you can pick from to start this critical validation. And if you are currently doing it, maybe a different option will make your vendor process more efficient. Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast:
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| Episode 175: Offset the Great Resignation with Employee Appreciation Day | 24 Feb 2022 | 00:18:06 | |
Next week is Employee Appreciation Day. Whether you are a manager or an individual contributor, listen for ways to make your employees or colleagues feel appreciated. Heck – learn how you like to feel appreciated in the workplace. Who says this is the great resignation? Listen to the end where I give an example that I used to find out how my employees wanted to be recognized. Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast:
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| Episode 174: 6 Tips for Getting Ready for the IRS 1042-S | 17 Feb 2022 | 00:17:02 | |
Yes, I know – you just got over getting the 1099’s processed. Well now it’s time to deal with your foreign payees and I have some tips that can help you avoid having your processes cost you IRS penalties. Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud. Links mentioned in the podcast:
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