Explore every episode of the podcast Knowledgebase Ninjas

In this episode of the Knowledge Base Ninjas podcast, host Gowri Ramkumar speaks with Ryan Young, Staff Technical Writer at Stripe, about the fundamentals of technical writing and how they continue to matter in an evolving technology landscape. 

Ryan shares his journey into technical writing and explains why clarity, conciseness, and understanding the reader remain essential, regardless of the tools writers use. He also discusses writing for different stages of the user journey, using progressive disclosure, and refining documentation based on real user feedback. 

The conversation also touches on AI and LLMs. Ryan believes these tools have powerful use cases, but writers should not outsource their thinking to them. For him, writing is part of the thinking process itself. Human judgment therefore remains essential to producing clear and useful documentation. 

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In this episode of the Knowledge Base Ninjas podcast, Gowri Ramkumar speaks with James Beach about how he approaches technical writing from a reader's perspective. James builds a persona for the target user before writing a single word, often testing the product himself through their eyes. Documentation, for him, is written for someone who's already frustrated and just wants a quick answer. He explains how storytelling and narrative thinking quietly shape the way he structures troubleshooting guides and walkthroughs. Getting something wrong is treated as discovery, not failure, and that mindset shapes how his teams grow. James also walks through how he'd approach documenting a completely unfamiliar product for users he's never met, by building a persona and picking a specific use case he can personally relate to.

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In this episode of Knowledge Base Ninjas, host Gowri speaks with Gareth Brinn, Documentation Manager at Gravitee, about what changes in a documentation team when AI enters the workflow. 

Gareth says that AI is an optimisation tool, not a replacement. He reframes manual documentation as manual context building: understanding user journeys, talking to solutions engineers and support teams, and structuring information so agents can use it. Human-generated content, he argues, is AI-optimised content — if docs read well to an AI, it's because someone did the manual work to get them there. 

He explains why the "one agent to rule them all" idea fails, and why he builds chunked, node-based workflows with a human backup at every break point. On making docs AI-readable, his advice is that the craft hasn't changed: plain language, topic-based writing, self-contained pages — and now self-contained paragraphs. 

He also covers governing decentralised content production, why quality beats speed in AI workflows, and his rapid-fire picks for technical writers. 

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In this episode of the Knowledge Base Ninjas podcast, Gowri Ramkumar speaks with Prince Eze Onyeanuna about how AI is reshaping technical writing. Prince shares why he believes humans should no longer write first drafts, and why the idea and judgment must always stay human. He explains how AI can close a long-standing gap in documentation, keeping docs in sync with fast-moving products. Content now needs to be structured for AI agents and LLMs, not just human readers. Prince reflects on how writers are becoming engineers, building systems rather than just producing content. He shares how AI adoption looks across Africa, from Lagos to the open source community. He talks about why writers must not lose their taste or voice, even while working closely with AI. Prince ends with a personal note on staying irreplaceable by choosing difficulty over ease. 

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In this episode of Knowledge Base Ninjas, host Gowri Ramkumar speaks with Michael Uzukwu, Lead Technical Writer at Opsimate and a 2026 LFX mentee for kgateway, about his unconventional path into technical writing. Michael shares how he started as a Python programmer exploring data analytics before discovering that documenting his projects — not the analysis itself — was what he truly enjoyed. 

He explains which analytics skills transferred most usefully into writing, namely structuring information and rigorous attention to detail, and why they underpin strong information architecture. Michael also unpacks what makes cloud-native documentation distinct, from its expert audience of SREs and platform engineers to the fast-moving tooling built on Kubernetes. On AI, he shares that it has already reshaped how docs are written, retrieved, and consumed, while insisting humans remain the essential validators against hallucination. 

He closes with resource recommendations, an explanation of LFX mentorships, and encouragement for aspiring writers to simply start.

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In this episode of Knowledgebase Ninjas, Steev Kundukulangara from Teradata talks about how AI is reshaping the world of technical writing.

He shares his honest take on whether AI will replace technical writers, and why their skills are still very much needed — especially when it comes to making sense of AI-generated content. Steev also touches on why accuracy still depends on human expertise and how shrinking attention spans are pushing documentation to become shorter and more in-the-moment.

The conversation wraps up with Steev's experience experimenting with AI tools for his own documentation work and a simple but interesting lesson he picked up along the way.

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In this episode of Knowledgebase Ninjas, we have Ramesh Aiyyangar, Founder of Tech Write Pro. He discusses how technical writing is evolving in the age of AI. He emphasizes that modern technical writers must go beyond documentation and develop skills in content strategy, structured authoring, APIs, Docs-as-Code, and cross-functional collaboration.

Ramesh highlights that AI is transforming documentation workflows, making content quality, information architecture, and accuracy more important than ever. He argues that technical communicators are becoming the “reliability layer” that ensures AI-generated content remains trustworthy, useful, and customer-focused.

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In this episode of Knowledge Base Ninjas, host Gowri Ramkumar speaks with Rutva Safi, Senior Technical Writer at GANTNER, about her journey into technical writing and the impact of AI on documentation. Rutva explains how AI can support writers rather than replace them and highlights the importance of empathy, user focus, and clear communication. The conversation also touches on modern documentation practices, teamwork with product teams, and the importance of localization for global SaaS products. 

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In this episode of Knowledge Base Ninjas, Gowri speaks with Abhishek Sahoo, Cybersecurity Documentation Specialist at Tetra Pak, about how technical documentation has evolved into a strategic business function.

The conversation explores how effective documentation improves onboarding, reduces support dependency, strengthens compliance readiness, and supports operational efficiency in cybersecurity environments. Abhishek also discusses the hidden impact of poor documentation, including delayed incident response, audit challenges, miscommunication, and reduced customer trust.

A key focus of the episode is AI’s growing role in technical documentation. While AI can improve efficiency and assist with research and summarization, Abhishek explains why human expertise is still essential for validation, context, accuracy, and decision-making. The discussion also covers measuring documentation success, improving communication clarity, and the role technical writers play in helping users navigate complex technologies effectively.

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In this episode of the Knowledge Base Ninjas podcast, Rachel Johnson shares her journey into technical writing and how the role has evolved over time.

She explains why documentation is no longer just a support function but a key part of the product experience, supporting users from onboarding to long-term use. Rachel also highlights the importance of integrating documentation early in the product lifecycle for better outcomes.

The conversation explores the impact of AI on documentation and how it is changing the way users find answers, while still requiring accuracy and strong foundational content. They also discuss how teams measure success through user behavior and feedback.

Finally, Rachel shares her perspective on self-service documentation and why it benefits both customers and businesses when done effectively.

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In this episode of Knowledge Base Ninjas, Cody shares his unconventional journey into technical writing and how the field is evolving in the age of AI. Cody shares how he transitioned from academia, combining his passion for language and technology in meaningful ways. He emphasizes creating “down-to-earth” documentation that meets users where they are, rather than overwhelming them with complexity or rigid formality.

The conversation explores what draws people to technical writing - clarity, continuous learning, and simplifying complex ideas while highlighting the role’s collaborative nature as a bridge across teams. A key focus is the impact of AI on documentation. While AI improves efficiency, Cody stresses that foundational skills like audience understanding and structuring information remain essential. He encourages writers to embrace AI while valuing the learning that comes from starting from scratch.

The episode concludes with practical insights and advice for aspiring technical writers navigating a rapidly changing landscape.

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In this episode of the Knowledge Base Ninjas podcast, Sadhana talks about what documentation performance really means and why it matters. It shows how effectively documentation helps users complete tasks without relying on support.

But numbers alone are not enough. She emphasises the importance of combining quantitative analytics with qualitative feedback to get the full picture of documentation performance. Through various examples, the discussion shows how metrics can sometimes be misleading without user context.

The conversation then moves to feedback channels that work best for documentation teams. Feedback structure, surveys, and support tickets are discussed as key sources of insight. She stresses keeping the feedback forms simple, visible, and empathetic.

Overall, the episode focuses on building a balanced approach to measuring, interpreting, and improving documentation performance.

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In this episode of Knowledge Base Ninjas, Gowri catches up with Strahinja Milosevic, a Senior Technical Writer with Bitvavo, on the evolving role of technical writers in an AI-driven world. Strahinja, a graduate in English and language from the University of Belgrade in Serbia, began his career as a freelance translator before moving to technical writing. 

Now, based in Amsterdam, Strahinja works in a docs-as-code environment, closely with engineering teams. In this conversation, he talks about why writing is only a small part of technical writing. He says AI has now become both an assistant and disruptor, allowing writers and companies to do more with less and faster. He also stresses that communication and human judgement can never be automated. This episode is a thoughtful exploration of where technical writing is headed—and why it matters more than ever. 

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In this episode of Knowledge Base Ninjas podcast, Gowri catches up with Oana Turnea, a Technical Program Manager at Microsoft, to talk about creating and managing documentation systems at scale.

Oana began her career as a helpdesk analyst and gradually moved towards information management. She says that from when she began working, she had a genuine passion for helping people better understand information. Her drive to improve existing content, combined with her background in linguistics and literature, led her towards knowledge management.

Speaking about how teams access and manage knowledge in large organizations, Oana says documentation, internal or public, has to be kept simple—simple formatting, structuring, language, and easy access. She also highlights the importance of clear ownership and reliable internal tools to ensure teams work with current information.

The episode also explores the role of AI in documentation workflows. While AI has impacted how documentation is created and maintained, Oana stresses the importance of keeping humans in the loop to ensure accuracy and consistency.

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In this episode of the Knowledge Base Ninjas podcast, we have Rahel Anne Bailie, Senior Content Consultant, from Content Seriously. She talks about how organizations are approaching AI and where many miss the mark strategically. She points out that companies often rush to “do AI” without clearly understanding the problem they are trying to solve.

She then shifts the focus to existing content and what it really means to be AI-ready. While AI has been used in content optimization tools for years, Rahel notes that this area is already mature. The bigger challenge today is delivering large volumes of existing content effectively through AI-enabled chatbots.

Rahel explains that AI works best with structured content, while unstructured content often leads to lower accuracy due to a lack of context. She stresses that human involvement remains essential, as AI can assist with content cleanup and restructuring but cannot operate on its own.

She closes by discussing evolving content standards and how to think about ROI, emphasizing the importance for content professionals to understand how LLMs work.

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In this episode of the Knowledge Base Ninjas podcast, Sakshi Shah, Technical Writer at Tesla explores how documentation is evolving in the age of AI, where content must serve both human readers and AI systems. The discussion highlights why structure, clarity, chunking, and consistency matter more than ever, and how understanding user types helps balance AI-ready and human-friendly documentation. The episode also introduces key principles of AI-ready documentation such as granularity, metadata, and token-oriented content to show how well-structured information enables AI to deliver more accurate and efficient responses. 

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In this episode of the Knowledge Base Ninjas podcast, Lynne Thompson, Technical Writer at Spence Consulting, discusses how technical writers can successfully gather the information they need and ensure their documentation truly serves users. 

Thompson emphasizes the importance of being customer-obsessed when creating documentation. Without understanding the user’s context, she says, even well-written content can fall flat. For writers to gain this perspective, they must immerse themselves in the product or application and experience it the way customers do. 

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This episode of the Knowledge Base Ninjas Podcast, we have Alina Desiatnikova, Technical writer from Bolt, who shares her path from technical support to technical writing and the skills that shaped her career. 

This episode highlights the ongoing importance of clear, thoughtful documentation and the vital role technical writers continue to play. She discusses the balance between domain knowledge and writing clarity, how AI both aids and challenges technical writers, and why human oversight remains crucial. 

Alina also explains how she adapts documentation for different audiences and offers practical advice for writers navigating evolving expectations in the tech world. 

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In this episode of the Knowledge Base Ninjas podcast, Netra Pawar, Lead Documentation Engineer, shares how AI is transforming content creation and evaluation in technical writing. She explains the concept of an evaluation-first content lifecycle, where content is tested and validated before going live, applying a CICD-like approach to documentation. Netra discusses key metrics for content quality, retrieval, and impact, and how AI can help scale evaluation. She also talks about the evolving role of technical writers, the importance of error analysis, and how partnering with engineering and ML teams can improve content performance. Finally, she emphasizes the need for writers to experiment with AI, shares an example of how a well-written document failed to be retrieved correctly by an LLM, and explains the takeaways. 

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In this episode of the Knowledge Base Ninjas podcast, Jenna Ingersoll, Knowledge Program Manager at Aristocrat, shares her insights on how the role of a technical writer is evolving into that of a knowledge manager. She talks about going beyond just writing to focus on strategy, knowledge sharing, and building stronger documentation teams. Jenna also discusses the real challenges technical writers face when moving into management - like reorganizing scattered content systems and maintaining consistency across teams. She highlights the importance of understanding information flow, creating effective documentation frameworks, and how AI and automation are starting to simplify everything from content gathering to editing. 

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In this episode of the Knowledge Base Ninjas podcast, Jason Christie, Technical Writer Senior Lead at Shopify talks about how AI is transforming the day-to-day work of technical writers. He shares examples of using AI to enforce writing standards and streamline editing, allowing writers to focus on higher-level collaboration and mentorship. He emphasizes that AI still struggles with accuracy and nuance, especially when it comes to producing high-quality, reliable documentation. He also talks about choosing or integrating AI tools into existing workflows, and a lot more. 

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Calling all Global Writers, your moment in the spotlight is here.

We are thrilled to announce the launch of 𝗗𝗼𝗰𝘂𝗺𝗲𝗻𝘁𝟯𝟲𝟬 𝗚𝗹𝗼𝗯𝗮𝗹 𝗪𝗿𝗶𝘁𝗲𝗿𝘀 𝗔𝘄𝗮𝗿𝗱𝘀, a first-of-its-kind initiative aimed at recognizing the world's most exceptional writers.

With the Document360 Global Writers Awards, we are providing a much-needed platform to highlight the contributions of all writers and give them the recognition they deserve.

Nominations for Document360 Global Writers Awards are now open!

https://lnkd.in/guSakE8Y

Visit our site and submit your nomination or nominate someone you believe deserves recognition.

In this episode of the Knowledge Base Ninjas podcast, Pradeep Venugopal, Technical Writer at Coralogix, talks about what makes a knowledge base effective and the common mistakes teams make. He highlights the importance of trust, actionable content, and clear ownership in documentation. He also emphasizes integrating documentation into daily workflows and the product lifecycle. The discussion covers the evolving role of technical writers in the AI era. Pradeep adds that documentation is part of the product experience, helping users achieve goals efficiently and reducing support burden. 

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In this episode of the Knowledge Base Ninjas podcast, Ankur Parekh, Sr. Technical Documentation Writer at SnapLogic, discusses how AI is transforming the future of documentation. He explains how it can streamline processes, improve efficiency, and help create higher-quality deliverables. Ankur also highlights how AI may blur traditional content roles, making it easier to produce different formats from a single source. While he highlights the exciting opportunities, he also stresses the importance of keeping humans in the loop to ensure accuracy and credibility. He believes that strategy will remain at the heart of content work, with AI best suited for handling repetitive tasks. For Ankur, the evolution of AI is just another step in how professionals continue moving up the value chain.  

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In this episode of the Knowledge Base Ninjas podcast, Marco Spinello, Senior Technical Writer at Booking.com, talks about what it really means to keep documentation well-organized and manageable. He shares why docs should reflect the audience’s mental model, how collaboration shapes structure, and the signals that reveal when content starts slipping into chaos. Marco also introduces creative ways his team keeps contributors engaged and explains how different processes can prevent docs from becoming unmanageable again. From AI experiments to unexpected touches of documentation humour, he brings a refreshing perspective to how documentation can evolve and stay relevant. 

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In this episode of the Knowledge Base Ninjas podcast, Betty Mann, Technical Writer at Oracle, explains why defining different content types is important for documentation and how it helps both users and teams by improving clarity, efficiency, and scalability. She highlights how content frameworks like overviews, concepts, how-to guides, and references support different user needs. Betty also stresses the role of templates and style guides in ensuring consistency and predictability across documents. Finally, she discusses how AI can generate content but needs clear structures, and how, in the future, it may enable more personalized and dynamic documentation. 

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In this episode of the Knowledge Base Ninjas podcast, Holli Hamilton, Senior Technical Writer at Corero Network Security, shares how technical content is changing. She explains that PDFs are fading but still useful for deep technical details. Different users need different formats like videos, quick blurbs, in-app help, or detailed docs. She also talks about the challenges in meeting users' needs and giving answers in the right place at the right time. Looking ahead, Holli sees AI and video playing as a bigger role and says that there will always be a need for detailed sources to back up quick answers. 

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In this episode of the Knowledge Base Ninjas podcast, Caley Burton, Senior Technical Writing Manager from Cloudflare, discusses how content operations help distributed teams avoid silos by setting standards, tools, and processes for consistency across documentation. Caley explains ways to manage content debt, stressing the need to track issues in a backlog and prioritize fixes. They also discuss key factors in choosing a content management system, such as customer experience, compliance, budget, and scalability. On AI, Caley highlights its role as a helper for repetitive tasks, reviews, summarization, and quick analysis, while not using it to solve complex problems. 

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When you think about technical documentation, what comes to mind first? Clear instructions? Usability? Accuracy? 

While all of these matter, Richard Rabil, Principal Technical Writer at Oracle, highlights something we often overlook - aesthetics.

In this episode of the Knowledge Base Ninjas Podcast, Richard dives deep into how visual quality and thoughtful design elevate documentation from being simply “functional” to being truly engaging and user-friendly. He explains the balance between functional and deep quality, emphasizing that well-crafted, visually thoughtful documentation enhances usability. Richard also discusses how Gen AI could impact documentation practices, highlighting the continued need for clear, readable, and human-centric content regardless of new technologies. His insights offer a refreshing glimpse into the creative and strategic choices in effective technical writing. 

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In this episode of Knowledgebase Ninjas Podcast, Erin Rovelstad, Senior Technical Writer from Google, reveals how she creates clear and trustworthy documentation for developers. She shares on discovering documentation gaps, working closely with engineering teams, and relying on regular reviews to maintain accuracy and usefulness in content. Erin also discusses why consistency and clarity of documentation are essential to developer productivity. This episode is full of actionable tips for technical writers to enhance the quality and effectiveness of their writing.

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Knowledgebase Ninjas is powered by Document360.

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Knowledgebase Ninjas is powered by Document360.

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Knowledgebase Ninjas is powered by Document360.

Thank you for tuning in, we have an exciting offer for our listeners: 

Explore Document360 Partner Programs and unlock a wide range of benefits by becoming our partner.

Visit www.document360.com/partners today! 

Knowledgebase Ninjas is powered by Document360.

Thank you for tuning in, we have an exciting offer for our listeners: 

Explore Document360 Partner Programs and unlock a wide range of benefits by becoming our partner.

Visit www.document360.com/partners today! 

Knowledgebase Ninjas is powered by Document360.

Thank you for tuning in, we have an exciting offer for our listeners: 

Explore Document360 Partner Programs and unlock a wide range of benefits by becoming our partner.

Visit www.document360.com/partners today! 

Knowledgebase Ninjas is powered by Document360.

Thank you for tuning in, we have an exciting offer for our listeners: 

Explore Document360 Partner Programs and unlock a wide range of benefits by becoming our partner.

Visit www.document360.com/partners today! 

Knowledgebase Ninjas is powered by Document360.