Did you know that there doesn't have to be a conflict between short-term rewards and long-term goal achievement?

This week's episode of Done!, No. 675, is about a recent meta-study on what you can do to prioritize more easily so that you'll be grateful later.

What immediate rewards have you linked to your long-term work? Write to me and give me examples — I'm curious.

Here's how Mike Davidson manages to write shorter emails.

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.

His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.

🙋🏼‍♂️ Book a talk with David

📚 Read David's book

🍿 Watch short videos with practical structure tips on YouTube

Is it OK—or even smart—to take breaks when you have a lot to do?

Yes!

In this week's episode of Done! you'll hear about a study that points to how you can contribute to a healthy break culture in your workplace.

What does a beneficial micro-break look like for you? When do you take it? What do you do during it? Please, tell me in an email! I'm curious to hear.

Do you know when the non-structure is the best structure?

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.

His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.

🙋🏼‍♂️ Book a talk with David

📚 Read David's book

🍿 Watch short videos with practical structure tips on YouTube

Have you been put in charge of something big and don't know where to start?

This week's episode of Done! is about how you can get a lot of help from Microsoft's new agent, Project Manager.

Have you tested the Project Manager agent in Planner? What kind of plan was it, if so? Write to me and tell me, because I'd love to hear!

Say goodbye to never-ending piles of digital email clutter and hello to feeling caught up!

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.

His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.

🙋🏼‍♂️ Book a talk with David

📚 Read David's book

🍿 Watch short videos with practical structure tips on YouTube

Have you ever wasted time looking for a file you thought you had?

This episode of Done! - No. 574 - is about an often forgotten function that will prevent that from happening again. 

Have you used these shortcuts in a creative way that you are delighted with? Then write to me and tell me. As you know, I'm always looking for new, intelligent tricks, so your tip is warmly welcome. This episode's theme, for example, I got a tip from Thomas, who emailed me.

How soon is "sometime soon"?

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.

His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.

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Have you sent an email, expecting a response and then been met by silence?

I definitely have. 

This week's episode of Done! is about how to make sure you get the responses you need.

Do you have any other way of tracking if you get replies to emails you have sent? Write to me and let me know. You don't have to flag the email you sent to me, put it in a particular folder or create a to-do task for it - I will reply. I promise.

You should strive for having only one to-do list, but if you have two, that might be OK too  - if...

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

David Stiernholm is a "struktör". He helps people and companies become more efficient and productive by creating better structure.

His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.

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Have you regretted that you a long time ago said yes to attend something you realize is tomorrow?

In this week's episode of Done! - No. 572 - you will learn how to avoid the "Free time" trap.

How do you say yes to the right meetings far in advance? Do you have any tricks or mindsets that work well for you? Write to me and tell me. I meet many people who need to take a firmer grip on their calendar and for them your experiences are worth their weight in gold.

Here's what to do when you don't have time to make the structure enhancement effort you have in mind

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.

His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.

More from David:

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Do you spend too much time looking for documents and files? You want to find them right away - of course!

This week's episode of Done! - the 571:st - is about how you can better organize your documents.

What are your tricks to save digital documents in the simplest way? Write to me and tell me. This is a problem that I too need to have good structure to control, so your tip is warmly welcome.

I found a study that gives us a clue to how we can meet our deadlines easier.

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.

His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.

More from David:

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If you listen to music - does that influence the outcome of your work?

Episode No. 570 of Done! is about the benefit of listening to music while working.

Here's the study I mention.

What works best for you when it comes to listening to music while working? Is there something that helps you or do you prefer complete silence? Write to me and let me know. This, like many other aspects of structuring your workday, is something that interests me a lot. I'm therefore curious to hear how you do it.

Do you know these four tricks to help you prioritize important tasks?

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.

His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.

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When your responsibilities are vast and you have many areas where you are pushing the work forward, something may fall through the cracks.

This 169th episode of Done! is about looking back so as not to miss anything important.

How do you look back at regular intervals to make sure you don't miss anything? Please write to me and let me know. Having "better control over everything" does wonders for one's well-being, so naturally, I'm curious to hear what your good tricks are. I'm all ears.

Do you know this one simple thing you can do to easily see how you are actually making progress, bit by bit?

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.

His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.

More from David:

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If you get "too much" or "too many" of something, that is a sign that your structure at work is beginning to fail.

In Done! episode No. 568, you will learn how to put a stop to the negative trend early.

What have you taken hold of and slowed down when it comes to your structure before it became too much? How did you dam? Please tell me. All ideas on how we can get better control of our work situation are warmly welcomed by me. You who follow me here and on other social media know that I share them freely so that many more than me can benefit from them. Thank you for contributing to that.

I wrote a short post about why things take longer to complete the later we start.

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.

His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.

More from David:

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Don't have time for improving your workways? Think again.

Episode No. 567 of Done! is about why you would miss out on valuable recovery if you put off refining your work.

What changes do you make as a job crafting today? Write to me and tell me. I always want to get new ideas on things I can refine in my work, so I welcome your tip warmly.

Do you know how to find your "first overboard tasks"?

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.

His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.

More from David:

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What if you work in Microsoft Teams and the constant notifications distract you - all the time? Then, you are in good company of many I meet.

In this the 566th edition of Done!, I share my recommended settings for the notifications in Teams.

Have I forgotten any setting in Teams that you think I should have included? Write to me and let me know. I'm all ears and want to learn even more about how we each can trim our work tools to fit us perfectly.

Get to the core of any issue with my "Five whys"-template!

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.

His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.

More from David:

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How can you figure out what goals to set for your work, so you can prioritize more deliberately?

In this episode of Done!, No. 565, I share three clues to the right goals for you.

Do you have any other clues to finding your goals? Please write to me and tell me. I always want to get tips on how I and many others can refine the way we work so that our days at work become more like I want them to be. I'm curious to hear about your best tricks.

Do you know the six levers you can pull to shape the perfect day?

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.

His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.

More from David:

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Do you really need to attend every meeting where someone like you needs to be present?

Today's episode of Done!, no. 664, is about a type of meeting you could have fewer of.

Do you have an example of what a duplicate meeting is for you? Tell me about it. The team leader example came up in a structure training session recently, and I'd love to hear more.

Did you know that you can let inadequacy be a clue to your next step?

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.

His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.

🙋🏼‍♂️ Book a talk with David

📚 Read David's book

🍿 Watch short videos with practical structure tips on YouTube

How are you supposed to create valuable meetings now, when some participants work at the office and some attend from home?

In episode No. 564, I share an expert's advice on how to make your hybrid meetings the best they can be.

Do you have any additional tips to make hybrid meetings effective and rewarding? Please write to me and let me know. As you surely understand, this is a highly relevant question for many, so your tricks are warmly welcomed. I am all ears.

The simple Italian method I mentioned in the episode can help you retain focus - and remember to take brakes.

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.

His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth.

He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.

More from David:

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Summer has ended and fall is here. Let's make this autumn season a great one! But how? And, what does "great" look like?

In Done! No. 563 - the first episode after a long summer break - I share five quick questions that helps you make this season how you want it.

How do you ensure that your fall turns out the way you want it? Do you do anything special this time of year to make it easier to succeed towards the end of it? Write to me and tell me. I am curious to hear what you share.

Does "Do not disturb" feel too harsh to write on the sign you post by the door to your office (if you have one)? I have some alternative ideas of what to write.

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.

His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.

More from David:

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Our world is changing rapidly - seemingly more now than ever. If you don't want to be left behind, you need to learn new things. But how? When, there's so much work to be done?

In this last episode of Done! before the summer break, I share a great trick for learning from fascinating physicist Richard Feynman.

Do you have another learning method that you like to use? If so, write to me and tell me about it, because, as you know, I am always eager to learn more - including how to learn more! 

Done! and I are now both going on vacation (starting with Midsummer, that is) and will be back on Monday, August 21st. Have a great summer!

Request a quote from me for a talk on structure at work for your August kickoff event.

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.

His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.

More from David:

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Sometimes, your workday doesn't begin how you wished it did. And, it comes at a cost.

In Done! No. 561, you will learn what you can do to make that cost as low as possible.

What do you do to quickly get your day back on track if the start is not what you wanted? Write to me and tell me. For me, as for everyone, things go wrong sometimes and your best tip could be my saving grace.

Beware of the status indicator on tasks in your list tool.

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.

His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.

More from David:

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You are on the go and want to make a quick voice note, but the text written doesn't match what you said at all. Unnecessarily complicated!

But, I have found an AI solution that gets me right every time.

I am sharing it with you in this Done! episode No. 560.

Have you found another, similar solution to the need for quick voice recordings to text? Tell me about it! I collect solutions like this, so I am eager to hear what you've found. 

Have a look at Bennett and Field's study about recovering.

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.

His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.

More from David:

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How much time do you spend in meetings? How much focus time do you get?

This week, Done! No. 559 is about some features from Google and from Microsoft that can assist you in having the workweeks you want.

If you have tried these insights - what have you learned about how you have been working? What changes have you made after getting a better picture of how your time is distributed? Write to me and tell me. As you can see, I'm an inquisitive person and I'm always looking for more ideas on tricks to help us at work - every day.

Have you heard about PR agency Idea Grove's smart solution to unclear response times in email?

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.

His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.

More from David:

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When you have a new job, how should you set up your structure? And, how do you get the time you need to do it?

In Done! No. 558, I share how to create good structure when many aspects of your work are unknown.

How do you create a good structure when everything is new? Write to me and tell me. I'm curious to hear about your experiences regarding this.

Here's what to do when everything is both urgent and important.

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.

His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.

More from David:

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What if you have an important task to work on, but urgent tasks take precedence again and again? And, the important task is pushed back over and over?

In Done! No. 557, I share what you can do to get the important, not so urgent tasks done in these situations.

How have you managed to get the time you need for those important, long-term tasks? Write to me and tell me. I'm sure this is not the last time I'll be tempted to fall into this prioritization trap, so your best advice is very welcome.

Here's how Ulysses helps me set goals for my writing. 

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.

His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.

More from David:

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How close at hand do you have the information you need to complete a task?

In episode No. 556 of Done!, I share a way to get your recurring tasks done even more easily. 

What information do you link to in your tasks to make your work easier? Tell me! I want to simplify every aspect of my work, so I am curious to know what tricks you have. 

Have you heard? Todoist has added an AI assistant to their popular to-do list app!

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.

His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.

More from David:

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You begin using a new to-do list app but as soon as things get stressful, you fall off the wagon. 

This week's Done! No. 555 is about how to get the full effect of your new to-do list tool. 

How did you manage to quickly get used to a new to-do list? Write to me and tell me. I'm all ears and curious about what you have to share. 

Here's what you can do to get recurring tasks done with less effort.

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.

His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.

More from David:

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Do you have lingering, overdue tasks left on your list from last fall? I think you should get to let those go.

This week's episode of Done! is about how you can avoid feeling like you're behind.

How do you typically handle overdue tasks that linger, red, on your list? Write to me and let me know, because of course, I run into this too sometimes. Your tip is pure gold to me.

Have you tried this to reduce your workload at the start of the year?

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.

His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.

🙋🏼‍♂️ Book a talk with David

📚 Read David's book

🍿 Watch short videos with practical structure tips on YouTube

Welcome to Done!, episode No. 554! Almost back from a lovely Easter holiday trip to the Mid-Atlantic region of the US, I share one thing you can do to more easily get the focus time you need.

What tricks do you have to maintain your scheduled personal time? Write to me and tell me. Every trick to increasingly master your calendar is worth its weight in gold - not least for me, so I am all ears.

Early in the episode, I mention Ylva's method for feeling less stressed.

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.

His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.

More from David:

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🍿 Videos

You put off one of your tasks again and again - even though you know you should just get it done.

In Done! No. 553, I share how ChatGPT can come to your rescue in situations like this.

What have you used ChatGPT for? Tell me, because I want all the help I can get in my job - whether it's from other people or from smart systems that happily do what I don't feel like doing. Write to me and tell me.

Book a talk on structure with me before summer is here!

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.

His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.

More from David:

🙋🏼‍♂️ Talks

🍿 Videos

Have you noticed that email and chat often gets jumbled together?

You end up with the same conversation spread out in many places simultaneously. You need to spend valuable time looking for where someone wrote what.

In episode No. 552 of Done!, I share four ways to prevent this from happening.

In fact, is the line between chat and email already clear to you and your colleagues? Great! What have you done to draw the line? Tell me, because I want more examples of what can help us separate the two.

Want five alternative ways to keep track of your deadlines?

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.

His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.

More from David:

🙋🏼‍♂️ Talks

🍿 Videos

A myriad of new AI tools are emerging rapidly now.

In this week's Done! No. 551, I share three tools that saves me hours every week. 

The tools I mention are:

• ChatGPT
• Whisper
• ChatGPT Writer
• Runway

Have you found any other AI services that I have not mentioned here that have saved you work and time? Write me and let me know. I wrote this text last Tuesday, and before it reached your eyes, it is possible that much more has emerged that would fit in this trio. I will write about them another time!

An interesting study I found points to that concrete goals make you happier.

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.

His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.

More from David:

🙋🏼‍♂️ Talks

🍿 Videos

What is the best way create good order in your mailbox? Should you use folders or not?

In this episode of Done!, No. 550, I share how to find the best structure for how to save emails.

Do you have a folder structure in your email client that you really like? Tell me about it - I love seeing good examples of structure that work well. 

Here's our Friday-related, 12 year old idea.

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.

His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.

More from David:

🙋🏼‍♂️ Talks

🍿 Videos

Do you tend to do many things at once, even though you know that it would be better to focus on "that one, most important thing"?

Done! No. 549 is about a simple, yet effective, trick for multitasking less and increasing focus on important tasks. 

Here is Szumowska's and Kruglanski's study.

Do you do something similar to what I have described here? Perhaps you are one of those people who, in the late afternoon, choose the three most important tasks for tomorrow. Write to me and tell me how you do it because I'm always curious to hear what tricks work well for others.

Get rid of your "to-be-sorted"-pile now.

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In Done! episode No. 548: How to feel less stressed and focus better, despite having many meetings in a day.

In the episode, I mention this blog post (or, video, rather) on how to add time buffers between meetings automatically: https://www.stiernholm.com/en/blog/how-to-add-time-buffers-between-meetings-automatically

Do you have any additional tricks for getting air and breaks between your meetings? Tell me how you do it. This issue interests me right now, so I am all ears.

Here is how to send tasks from OneNote to Microsoft To-Do: https://www.youtube.com/watch?v=WFjPQ1GfzPk

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It is a clever move to create at to-do task from an email that means that you need to do something that you do not do immediately.

But, did you know that you also can create a task from a chat message in Microsoft Teams?

In this episode, the 547th, I share how it is done.

Do you use another app for chats? How do you create to-do tasks from a chat message there? Please tell me. Few things bring me as much joy as simplifications like this and I want to keep learning about clever ways to structure our everyday lives, so I'm curious to hear what you have come up with.

And, yes, time management works and it makes you happier, according to an interesting meta study.

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Your work consists of plenty of tasks with varying characteristics.

This 546th episode is about a planning concept from Y Combinator's Paul Graham that can help you create the optimal conditions for getting your different types of tasks done.

Have you come across Paul Graham's concepts before and used them for your own planning? How? Tell me, because I always want to learn more tricks and methods that help me and those I help in turn to have smoother weekdays. 

Here is what you can do when there are too many flags and everything is prioritized.

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Sure, you want to communicate with your colleagues in the chat and be available for them there, but sometimes you really need to work with full focus on other things.

In this episode, the 545th, I share how to optimize your chat availability.

What useful strategy do you have for when to have the chat open and when to keep it closed? Write to me and tell me. Understandably, this is a hot topic for many people, so I'm curious to hear your take on it.

A talk about structure - is that any fun?

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Automating your work sounds great, but what if you don't know how?

The first episode of the new year of Done! is about how you can get help from AI to build your automated workflows

Have you created an automation in Power Automate that you're especially happy with? Write to me and tell me. I'm curious to hear about it!

Are you using the checklist feature in your to-do app for the right thing?

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.

His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.

🙋🏼‍♂️ Book a talk with David

📚 Read David's book

🍿 Watch short videos with practical structure tips on YouTube

Have you been working from home partly or fully the last 2-3 years, as some of us have?

In this episode, the 544, I share a way to build on your experience from the pandemic to better balance where you do your work.

In the episode, I mention a study about working remotely.

What tasks have worked well from home and would you like to continue working remotely in the future? What have you liked about this year's changes and new ways of working? Write to me and tell me. I'm curious to hear what your experience has been like and what combination of working at the office and from home you have settled into now.

I also found a study about a more effective way to say no.

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For some of us, short tasks tend to be prioritized first, before we choose to focus on the more extensive tasks. As a consequence, important tasks may be put off longer than we would wish they were.

In this episode, the 543rd, I share how to get important tasks done well in advance.

Do you have some other trick you apply to help yourself prioritize things you are reluctant to do? Perhaps you resort to the classic method of breaking the task down into smaller steps to make it easier to get through. Or, something completely different? Write to me and let me know. I'm curious to know what works for you. 

Do you want my help with enhancing structure? Book a personal structure training with me now.

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If you feel overwhelmed from time to time by the sheer amount of emails received in your inbox, this week's edition is for you.

In this 542nd episode of Done!, I share a trick that helps you get through your inbox quicker.

What are your tricks for dealing more quickly with all the emails you receive? Drop me an email and let me know. Although more and more communication is moving to chat, many people continue to receive an abundance of emails on a daily basis (myself included) so your tip will be much appreciated.

Recently, I learned a method for practicing better impulse control.

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The purpose of time management, is it to just get more things done in shorter time and get increasingly efficient?

No, of course not. In this episode, the 541:st, I share findings from an interesting study that points to other, even more valuable, benefits from managing your time well. 

What will you choose to refine in the near future? Please tell me, because I may want to make an effort in that area myself after being reminded of it by you, and I might even be able to contribute to your initiative with tricks, tools, and tips that I have accumulated over the years. Feel free to write to me!

Wondering about what the counter question that makes your meetings more efficient is, that I mention in the beginning of the episode? I'll tell you.

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To recover and get the well deserved rest when you are free, you need to mentally disconnect from work, according to a study by Bennett and Field.

In this last episode for 2022, the 540th, I share four practical ways to do just that.

What are your tricks for disconnecting from work easily when you are off? Let me know. Write to me, because I want more tips on just that (as well as on many other things). I may well share it with others who would also benefit from hearing them - with your permission, of course.

Right now on the Structure Blog: Solve tomorrow's problems with structure today

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When questions, problems, ideas, suggestions, errors, and the like arise, they need to be dealt with by the right person. But who to ask? 

In this episode, the 539th, I share a tool that helps you more easily delegate an issue to the right colleague.

How have you made it easy to know who to pass the ball to when you receive things or issues that don't concern your area of responsibility? Write to me and let me know. I'm always curious to hear how others solved hassles my clients (and I myself!) encountered, so I would love to receive an email from you. 

I have found three things you can do to come better prepared to your meetings.

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Microsoft OneNote is an excellent tool for writing and keeping notes, if you ask me.

But, I do not think you should use it for your to-do list. 

In this episode, the 538th, I share why - and I give you two suggestions for tools you could try out instead.

Don't agree with me that OneNote is not a good place for to-do lists? Have you found features that solve the hassle that I haven't? Let me know! I want to learn more about this, so I would love for you to tell or show me.

Book a talk on structure at work by me and set the tone immediately among your colleagues for an even more well structured 2023!

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When setting up a folder structure for your digital documents you need to find an order that suits you and your organization.

In this episode, the 537th, I share what to consider when choosing what order to implement.

How have you achieved a folder structure that works well? Write to me and tell me. This aspect of structure is something many people struggle with and I am curious about what you have done to succeed well, so I am all ears.

Here is how to sift out at the source.

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When you work at the office, you might have agreed with your colleagues that you use the chat app's status indicator to show each other whether you are available or not. But, how do you signal to your family members while working from home that you need to work uninterrupted at the moment? 

There is now an app for that - and I will tell you about it in this 536th episode.

Did you try the app and how did it suit you? If you came up with a different signal, what was it? Write to me and tell me, because I collect clever tricks, as you know. However, I don't just keep them for myself, but love sharing them freely with those who are interested since the more of us who work in a structured way, the easier and better all our lives will be.

Here are five ways to sort your digital folders: https://www.stiernholm.com/en/blog/video-five-ways-to-sort-things

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

Sometimes and some days, you do not find the time for completing all the tasks on today's list. Then, some tasks have to go. 

In this episode, the 535th, let us talk about what tasks you can skip on stressful days. 

Have you done something else to prioritize fairly quickly in stressful situations? Write to me and let me know. Anything that makes our working lives easier is of great interest to me. That's why I'm curious to hear what you'd like to share. 

I mentioned the word "Spuddle" in the beginning of the episode. Do you have a productivity related favorite word? Tell me!

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What does your perfect structure really look like? And what does it look like today?

The final episode of Done! of the year is about a shortcut to improving your structure and making it last.

Have you also made a similar description of how you work in a structured way, as Mikael did? What did you describe in it? I am curious to hear, so please write to me and tell me.

Have you booked a talk on structure and working in a more stress-reducing, sustainable way for January's kickoff yet? Now is the time.

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.

His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.

🙋🏼‍♂️ Book a talk with David

📚 Read David's book

🍿 Watch short videos with practical structure tips on YouTube

How quickly do you have to respond to emails, chat messages and other communication? Well, it depends.

In this episode, the 534th, I share what you can do to make your workdays less fragmented. 

What "channel frequencies" did you agree on? Write to me and let me know. This question interests me right now, so I'm curious to hear what you and your colleagues came up with. 

Here is how to escape regretting a "yes!": https://www.stiernholm.com/en/blog/video-escape-regretting-a-yes

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

We cannot be available everywhere all the time. Sometimes, we all need to work focused without interruptions. This will paradoxically be more easily done if you make yourself reachable - not through all channels, but one specific. 

In this episode, the 533rd, I share what you gain by choosing what channel you use for emergencies.

Do you have any other way to resolve the conflict between being unavailable and needing to be semi-reachable? Write to me and let me know.

As the influx and inflow of messages increase in number, more of us are feeling the challenge of maintaining calm in our increasingly stressful work lives. That's why I'm curious to hear about your best trick. 

Sometimes at work, you need to say no. It can be hard - at least in the moment. But, it will be easier if you create templates for doing so.

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When your workday consists of meetings back to back, the tasks you manage to get done in between might only be the quick things that not necessarily have the highest priority. Then, the really important tasks will have to wait until later.

In this episode, the 532th, though, I help you make better use of the brief moments you have between meetings.

Do you have other tricks for making the most of the short time between meetings? Write to me and let me know. I am certainly one of those who want to make the most of my working time, so I am curious to see what you would like to share.

And, as I mentioned in the beginning of the episode, I wrote about thirteen ways to clean up when you are short of time.

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