Click here for the full transcript, notes, links, and more.

Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Are you making things more complicated than necessary with your business finances? How do you organize the “system” of looking at your numbers? Are you clear on the role or purpose of your business in your life? If so, is your business fulfilling this role? 

Today we dive deep into the often overwhelming world of business finances with expert Mark Butler from Let’s Do The Books.

Mark and I discuss the importance of having a simple system for managing your money and the crucial question of knowing what your business's job is in your life. 

We explore common financial mistakes coaches make, from unnecessarily complicating their banking accounts to overspending on high-ticket masterminds and coaching programs without tangible returns. 

Mark also shares invaluable tax strategies, dismantling common myths and offering practical advice to keep your business's financial health in check.

Whether you're struggling with digital disorganization, overspending, or simply need to streamline your business operations, this episode promises to equip you with actionable steps to achieve financial clarity.

 

Click here for the full transcript, notes, links, and more.

The doors to Organized Coach Academy are open! Until Wednesday evening, a very special bonus is included. Learn more and purchase here.

Would your clients say your onboarding experience is so-so, above average, or luxurious? How smooth is the process for you? Do you have it documented?

Today, I'm talking about how to efficiently structure and document your onboarding process to ensure consistency and a positive experience for all your clients.

I share four real-life examples from other coaches in the industry, walk you through the steps to document your onboarding process, and give you a few things to consider...

1. Does your onboarding process and what your new client experiences match your brand? Is it high-end, customized, uncluttered, fun, or stylish?
2. Is there anything you can simplify in this process? Delegate? Automate?
3. Is each step documented? Are all links needed to do this process included in each step
4. Have you tested your documentation? As you test it, make any adjustments to improve it.

As you reflect on your current processes, identify areas for improvement by thinking about:

• Is your money collection process effortless?
• How do you get the information your client needs?
• Do you have an email welcome or nurture sequence set up?
• Do you need to add any appointments or reminders to your calendar?
• Does your process create reassurance or safety for new clients after making this big decision?
• Is it clear to your client what their next step is?
• Does your onboarding give off "care and thoughtfulness" vibes?

Be encouraged. Reflect on your current processes, identify areas for improvement, and make changes that align with your brand and client-experience goals.

If you want help documenting processes, join Organized Coach Academy today!

For links to the coach examples mentioned, click here. 

Do you use LinkedIn as a marketing strategy to connect, grow your network, and get clients?

In this episode of The Organized Coach Podcast, my dear friend Kristin Dabney, a career strategist and leadership coach who helps professionals optimize their LinkedIn profiles, tells us exactly what to do to optimize our profiles, engage effectively, and use LinkedIn as a powerful marketing tool to grow our businesses.

We discuss the importance of having an optimized profile, personalized engagement strategies, and how to leverage LinkedIn for professional networking and client acquisition. We also touch on the benefits of using LinkedIn for referrals, learning, and establishing oneself as an expert.

Tune in to learn the do's and don'ts of LinkedIn marketing for coaches. Then, please connect with both of us on LinkedIn: Tracy Hoth and Kristin Dabney!

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Free class to learn the only 5 files you need to organize your digital world...  https://simplysquaredaway.com/5files

Is growing your coaching business causing your nervous systems to go haywire?

My guest this week, Leah Davidson, explains the nervous system's critical role in coaching and business growth.

Leah is a Certified Life Coach, Professional Resilience Coach, and Consultant. She is also a registered Speech Language Pathologist and has spent over two decades working in the area of Traumatic Brain Injury. She is the host of the Building Resilience podcast and the creator of the Advanced Training for Nervous System Resilience. She had a membership program called Connections. In it, Leah focuses on helping people learn to befriend their nervous system, manage their mindset, and cultivate resilience. Leah lives in Toronto, Ontario, Canada, with her husband, Rob, and they have a blended family with 5 children. She loves to learn, grow, hike, read, travel, and spend time with friends and family.

In this episode, Leah highlights the importance of regulating the nervous system to access higher-brain functions necessary for effective coaching and business success. She details practical strategies for our nervous system regulation, such as breathing exercises, meditation, and movement, emphasizing the significance of daily practice and foundational health habits such as sleep and nutrition.

She also discusses the profound impact of nervous system regulation on all aspects of your life, advocating for integrating these practices into everyday life.

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

 

I'm celebrating my June birthday by inviting YOU to join the Organized Life Academy and get $200 off!

I've been a professional organizer for over 16 years, and today, I'm sharing insights into how we transform our home and life by focusing on decluttering and changing our mindset each month in 2024.

Our monthly declutter calendar, essential organizing skills using the SPASM method (Sort, Purge, Assign homes, Set limits, Maintain), and our mindset each have a significant part in achieving our organizational goals.

The episode provides an overview of quarterly projects and details the benefits of joining Organized Life Academy, including access to a wealth of resources, monthly planning calls, coaching sessions, guest speakers, and VIP calls.

The academy's transformative impact on participants' lives is celebrated every day. I invite you to take advantage of a special birthday discount and join us in the program to get your life organized in the remaining 6 months of 2024.

Make space for the life you love and change the legacy you leave your loved ones.

 

Click here for the full transcript, notes, links, and more.

Celebrate my birthday this month! Get $200 off when you join Organized Life Academy in June.  Get your home and life organized in the next 6 months. 

In this episode, I talk with Amy Lippmann about essential client-getting (money-making) activities for entrepreneurs.

Amy Lippmann is the founder of Marketing for Health Coaches, where she helps health coaches and nutritionists consistently earn $5K per month.

Amy shares insights on building a business through effective strategies, ranging from speaking engagements to social media presence.

She emphasizes starting with one strategy and then layering on others as you become more comfortable.

Our conversation delves into:

• making connections through local groups and events,
• pursuing speaking opportunities both locally and online, and
• utilizing social media in a way that is both manageable and meaningful.

Amy also discusses the importance of personal connections in growing one's client base and offers practical advice on how coaches can begin to gather clients by doing what they love.

The episode is filled with actionable tips for entrepreneurs at different stages of their business, highlighting the importance of personalization in marketing and client acquisition efforts.

As you listen, consider your current clients and the strategy you used to acquire them. Also, think about which strategy sounds easy, fun, or resonates with you.

 

Click here for the full transcript, notes, links, and more.

Are you ready to organize your digital files? Watch my free training to learn the ONLY 5 files you need!

 

Are you working full-time while trying to grow your life coaching business?

In this episode, Tracy welcomes Tanya Engesether. Tanya shares her 27-year journey in the healthcare industry, the impact of COVID on her role, and how it led her to become a certified Christian life coach.

Tanya helps leaders achieve work-life balance and break free from people-pleasing so they can find peace of mind, balance, and freedom from overwhelm while amplifying their impact as leaders.

Tanya is the host of the top 1.5% globally ranked podcast, The Grace Filled Leader.

Tanya discusses her methodologies for time management, developing effective systems, and setting boundaries. She emphasizes the importance of finding one's value internally rather than through external validation.

The conversation also highlights the influence of the Organized Coach Academy and Organized to Profit on Tanya's coaching business.

 

Click here to get the full transcript, show notes, links, and more.

Are you ready to organize your digital files? Watch my free training to learn the ONLY 5 files you need!

In this episode of the Organized Coach Podcast, I discuss organizing your closet and creating a wardrobe with insights from guest Sarah Horgan.

Sarah is a full-time working mom + wife who lived with clutter and found her way to the other side. She radically changed her own life after a stage 4 cancer diagnosis. Forced to examine everything, including her perfectionism and people-pleasing, she realized all the stuff (and not just the physical stuff) was standing in her way of living her life, her way.

After embracing minimalism and finding her way to simplicity, Sarah started Simple + Intentional to support other women in doing the same. She encourages and inspires others through her blog, Instagram account, and podcast.

Sarah lives in Toronto with her husband and daughter. She loves the outdoors, a strong cup of tea, and is following her dream of writing a book!

In this episode, Sarah shares her personal journey. She emphasizes that decluttering is not about the stuff but about understanding our buying behaviors and the psychology behind clutter. We focus on the importance of an organized wardrobe, offering practical tips for decluttering and organizing clothes to reduce decision fatigue and enhance personal style.

We also delve into the relationship between our belongings and self-perception, advocating for a mindful approach to consumerism and the benefits of a minimalistic lifestyle.

Sarah provides specific strategies for building a versatile, comfortable, and loved wardrobe that aligns with personal style and body image, ultimately promoting self-care and a more organized life.

Some things to listen for that really impacted me:

• Don't start your day with negative thoughts.
• You can't out-organize too much stuff.
• Decluttering and organizing is a form of self-care.
• Clutter is never about the stuff. It's about our buying behaviors, our emotions, and our comfort.
• Our brains are wired for scarcity. We are teaching our brains to think differently.
• Sarah defines an organized wardrobe in three parts.
• You can declutter for real, or you can fake it. This will help you get started!
• Depending on your season, take it as far as you have the capacity to.
• Don't be tempted to buy things that are "okay." Invest in "amazing."

From our conversation, I'm doing the following to create an easy closet I love to walk into every morning:

• Choosing my favorite items - analyze what I love about them.
• Decluttering my closet by category. (jeans, tanks, t-shirts)
• Managing my impulsivity. Being okay with the wait. Practicing the pause.
• Adding a tab to my Idea Tracker with brands I love, things I want to invest in (missing pieces of a minimalistic wardrobe), etc.

 

Click here to get the full transcript, show notes, links, and more.

Are you ready to organize your digital files? Watch my free training to learn the ONLY 5 files you need!

🎉 I'm celebrating one year of The Organized Coach Podcast and reflecting on the lessons I've learned, fun stats, and possible changes coming up... 🎉   I explain why and how I decided on podcasting as my marketing strategy and what helped me launch and grow the podcast "successfully."   I share my podcast stats at one year:

• 32,200 downloads
• 136 five-star reviews

And, I reveal the most downloaded episodes.

Furthermore, I outline my personal growth, the enjoyment of connecting with guests, how I come up with content ideas, the challenges and rewards of content creation, and my contemplations on potential changes and continuous improvement for the podcast.

I cannot do a podcast like this without a heartfelt thanks to you, my listener, for taking the time to listen each week, sometimes listening to an episode more than once, putting into practice what you've learned, and sharing it all with me. Your encouragement means the world to me.

If you haven't yet, would you be willing to leave me a written review? Click here to leave a review on Apple podcasts.

 

Click here to get the full transcript, show notes, links, and more.

Are you ready to organize your digital files? Watch my free training to learn the ONLY 5 files you need!

Ever wonder how to make more money with just one thought? One belief?

My coach shared that she saw results with the thought, “The more I love myself, the more money I make.”

It's making a difference in how she feels and, therefore, the actions she takes and the results she is having.

A form of this thought that really got me excited was, "The more I love my offer, the more money I make."

I already believed this because I knew that if I really loved my offer, I would show up with more excitement, share often, and talk about it with more energy. And if I loved my offer, my students would love it as well.

But I also knew that I could love my offer even more!

So, I came up with ten questions - journal entries or thought prompts - that I could use to FALL MORE IN LOVE with my offer.

Listen to this week's episode as I go through the questions using my offer of Organized Coach Academy as an example. 

Here are the 10 questions to prompt you to love your offer more. (If you don't have an "offer," you can tweak these questions to help you fall more in love with yourself, your body, your home, your wardrobe, etc.)

1. How does your offer help people?
2. What is great about your offer?
3. How are you the perfect person to help your clients using this offer?
4. Why would someone want to invest in this offer? (their outcome)
5. What is the best part about this offer?
6. What do you love most about this offer?
7. What results have people gotten from this offer?
8. What don’t people realize about your offer?
9. What don’t you like about your offer? How could you solve this?
10. How will I execute this? What is my next step?

Let me know how you use these questions to love your offer and how that changes your results.

Your organizing coach,

Tracy Hoth

 

Click here to get the full transcript, show notes, links, and more.

Are you ready to organize your digital files? Watch my free training to learn the ONLY 5 files you need!

Do you...

• Struggle to organize your workspace? And then keep it organized?
• Have a cluttered office or home?
• Find it hard to let go of your possessions?
• Want to learn more about what it takes to create an organized workspace, home, and life?

Today, we are digging deep into these topics with a very special guest expert.

Amelia Pleasant Kennedy is a Certified Life Coach, Professional Organizer, Fair Play Facilitator, and the CEO of A Pleasant Solution.

As a Clutter Coach, speaker, and top-rated podcast host, she helps folks who are frazzled, busy, and overworked uncover the root cause of the clutter in their lives. With a keen ability to listen for what goes unsaid, Amelia coaches from a space of total curiosity and non-judgment so that clients build a deep sense of self-trust.

Amelia is a caregiver for her mother, who’s living with dementia, a mother of 3 (including an elite athlete), and a lover of visual art, nature, books, and meaningful conversations. She's currently in Round 3 of long-distance parenting + marriage with her husband and has managed multiple households since 2019.

She will give us a peek into her life's organizing journey, including downsizing, running multiple households, and organizing nuggets that might just blow your mind. They did for me, and I've been organizing professionally for over 15 years.

What Amelia shares will help you in more areas than just organizing your home or business. She gives insights and solutions about...

• Questioning if the item is "paying rent"
• Believing we will have more time in the future
• Taking care of yourself after you make decisions
• Trusting yourself - what that really means
• Aligning the friction between what you ultimately want in your intuition/heart vs what your brain tells you it wants.

Your Organizing Cheerleader,

Tracy Hoth

 

Click here to get the full transcript, show notes, links, and more.

Are you ready to organize your digital files? Watch my free training to learn the ONLY 5 files you need!

Have you signed up for the Value Workshop with Caryn Gillen yet? If not, register here.

After a year of podcasting, I thought sharing a little about me would be fun so you know who I am.

Well, get ready. I started from the beginning and gave you a chronological overview of my entire life. 🤣

I share about my childhood in Minnesota, the big move, high school in El Paso, Texas, and college in Denton, Texas. Then, my "be-crazy-before-I-get-tied-down" decision to move to California, where I made a defining decision that changed the course of my life. Then, I moved to Kansas City, Missouri, to work as the Girl's Program Director in an inner-city ministry. In Kansas City, met my husband, and we grew our family.

Life was so good. I recognize and continue to see the blessings I was given in my life - things I had no control over and others I worked hard for and chose. 

In 2016 came the hardest challenge of our lives - my son's c5-c6 spinal cord injury.

I share how I started my organizing business, how life coaching came into my life, my decision to get certified, and how I transitioned my business to fully coaching online and then changed my niche to helping coaches organize their businesses. 

Whew! I go through it quickly.

Hopefully, you feel like a friend now! 

I'd love to hear your story. Tag me on Instagram to share your story or ask me questions. Maybe I'll do a follow-up "get to know me" episode in the future. 

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Click here to watch the training call replay.

Click here to join Organized Coach Academy during this special promotion period and save MONEY! The promotion period ends on Saturday, August 24, 2024.

➡️ Join before Saturday to receive $250 off the price AND a private 1:1 call with me where we'll streamline and organize your bookmarks bar to save you SO much time every time you open your browser.

Guess what! Caryn has offered to host a Values Workshop for my listeners and students! You won't want to miss this. Register now by clicking here.

Caryn Gillen helps coaches build spacious lives and businesses so they can live the dream they had when they first became coaches.

I was honored to have this casual conversation with her for this episode, during which I had so many aha moments as we talked about values and how they shape our businesses. Plus, I asked all the questions to get her take on how we use values to organize everything from our digital files to our processes and decisions.

The key moments in this episode are:

• What are values? Where do they come from? Caryn defines "values."
• How do we figure out what our values are? Caryn shares two questions to ask yourself:
  • When was there a time in my life when I felt out of alignment? Angered? Stuck?
  • When was there a time in my life when I was totally in flow? Electric?
• How do our values manifest in our business, and what is the best way to intentionally use them?
• How do we use values as we coach our clients? 
• What do I do when two values come up against each other?
• Caryn is a master at asking questions.  She shares some intriguing ways to help yourself and your clients.
• The itchy sweater exercise... so good!

Some of my favorite things she says are: "Someday is here!" Cozy pants. "Values are here for you to expand."

Tag @caryngillen and @tracyhoth on Instagram and share your values and takeaways from this episode.

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

>>> Purchase the Idea Tracker Dashboard today for an exclusive invitation to the FREE workshop on 4/15/24. During the workshop, I'll walk you step-by-step through setting up and customizing your Idea Dashboard. With all your ideas organized, you'll never wonder where that "thing you wanted to remember" is again. 

Overwhelm. We all have felt it.

But the question is, what do you do when you feel overwhelmed?

When was the last time you felt overwhelmed? How often do you feel overwhelmed? What does overwhelm feel like in your body? Then what? What happens next for you?

Overwhelm is a feeling, an emotion in our body. Our emotions are a result of what we are thinking. The first thing to do is figure out what thought is causing you to feel the emotion of overwhelm.

Then, remember, your thoughts are optional. No matter what your circumstances are or what facts are happening outside of you, how you decide to think about them is optional. It's your choice. And that choice, the thought you decide to think, will cause you to feel an emotion. 

We have the option to change our thoughts which will change our emotions, but it's not always easy.

This ONE thing will help you change your thoughts. It's an action step for you to take when you feel overwhelmed. 

Let the feeling of being overwhelmed be your SIGNAL to do this exercise. This is the ONE thing. 

And guess what? This one thing is also the first step to getting organized. By practicing this exercise, you are also practicing the organizing steps! A win-win!

Let me know how it goes. Did it help? Did it shift your feeling of overwhelm? 

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Purchase the Idea Tracker today (the price goes up on 4/16/24) and be automatically registered for the free workshop on April 15 at 12:00 PM Central Time.

In the workshop, I will help you set up your Idea Tracker Dashboard, learn some easy formatting tricks, customize it with your categories, and walk away feeling organized and ready to input all your ideas.

In this episode, I'm delving into six specific ways to refine your coaching program so your students can experience more success and rave about their experiences in your course and with you as their coach.

I drew insights from my students' feedback, the changes I'm making inside Organized Coach Academy, and my personal experiences in the courses and coaching programs I've been in.

Key Points:

➡️  Include a table of contents

Explore the significance of providing a comprehensive table of contents for your coaching program. Learn how it offers clarity and helps students/clients navigate course content efficiently.

➡️  Provide Checklists for Each Module

Adding a checklist can streamline the learning process for participants, fostering a sense of accomplishment as they check items off, track their progress, stay motivated, and celebrate wins.

➡️  Share how you (as the expert) would do it 

Share your expertise on how YOU, as the expert, recommend that they navigate through your program. Guide participants on the ideal approach to maximize their learning experience.

➡️  Review and Recap

Consider incorporating periodic review sessions to reinforce where documents and trainings are, remind them of important features, tour the portal, and assist participants in tracking their progress effectively.

➡️  Open Communication and Feedback

Emphasize the importance of establishing an environment conducive to open communication. Encourage participants to seek clarification, ask questions, and provide feedback on their learning journey.

➡️  Make everything searchable

When you teach your students and clients to search your content for the answers, you empower them. But you need to make it easy! Videos are not searchable, so be sure to include a synopsis with the key search terms or the transcripts in written form so they can find what they are looking for.

Implementing these strategies can transform your coaching program, enrich participants' learning experiences, and enable tangible progress toward their goals.

Reflect on these insights and identify one area within your coaching program where you can improve using one of the six ways to client success.

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Join Organized LIfe Academy while the doors are open. Use this link to get $100 off when you join before April 1, 2024. April is the start of a new quarter with a new project for Q2. You are eligible to register for our live event as well, and as a bonus, you will be included in the monthly VIP calls when you join now.

Is your home organized? Do you love coming home and being in your home?

In this episode, I share my insights about home organization.

I share my definition of being "organized," what area of my home is a complete pile of clutter, and what I think about maintaining organization.

As a Professional Organizer for over 15 years, I have been in hundreds of people's homes. I've seen it all. When I'm in a home with abundant stuff, I am overwhelmed. I could not get or stay organized with so much stuff. You have to start by reducing the amount of stuff.

There are three ways to reduce what comes into your home by becoming aware of your

• Buying habits, 
• Paper habits, and
• Collection habits.

Your current home, cabinets, drawers, and closets are the "containers" you must work with. When reducing your things to fit in your "container," start by choosing your favorites—the things you love and use often. Then you can move to the remaining items. This helps make decision-making easier. 

Our 3-fold approach this year in Organized Life Academy includes a monthly decluttering focus, a mindset focus to help you create an organized person's identity, and quarterly projects. 

Listen to the episode to learn more. If you are ready to make organizing your home and life fun and don't want to try to figure it out alone, join us now in Organized Life Academy.

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Do you believe you should be able to organize your business on your own? Do you look around and think everyone else is more organized than you, and they did it on their own?

You want the results that come with an organized business, like:

• Saving time and reducing mind confusion and overwhelm
• Knowing exactly where every file lives
• Finding things quickly and easily
• Feeling calm and focused instead of always scrambling
• Knowing what to do each time you sit down to work
• Spending more time with your loved ones, hobbies, or a passion project
• Leaving work in your office instead of thinking about it 24/7
• Becoming more efficient and handing off documented tasks to an assistant
• Focusing your creative energy on clients instead of wasting time doing random admin tasks
• Giving your clients an exceptional experience working with you

To get a business like this, there are only three pillars you need:

1. An organized MINDSET
2. Organizing SKILLS
3. Organized ASSETS

These three pillars are the only reason you are not creating an organized business now.

Do you have these three pillars? Do you want them? Will you finally stop telling yourself you "should" be able to do this alone and instead join us in Organized Coach Academy?

In the Academy, we walk step by step to create the identity of an organized business owner. We learn organizing skills and practice them until we are confident. We build assets like documented processes and dashboards to bring all the information together in one place. 

No matter how you think, whether you have a diagnosis, are missing executive functions, or have always been told you are messy, this work will help you become an organized CEO.

Stop wasting time thinking you should, and join us to learn these organizing skills that will not only impact your business success but also overflow into your home, relationships, and more! ❤️

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Want to walk into your office and have the world's best brain massage every day? Join Organized Coach Academy to get your business organized and experience it for yourself! 

Are you like me and wonder about the journey to growing a million-dollar business? I wonder how they do it? How do they keep it organized? What is their thought process? What were the most significant challenges?

Today, I have my coach, Stefanie Gass, on the show. I walk through her journey from a baby business to a multi-7-figure business and ask her the questions:

• Are you naturally organized?
• Has your business always been organized?
• What do you wish you'd done differently?
• What do you recommend getting organized for a new coach just starting out? What are the most important things you'd say to have in place?
• What are the things that will make the most significant difference in the long term as they grow? 
• Additional advice?

Stefanie Gass is a Christian business and podcast coach, boundary boss, and seven-figure CEO. She helps women grow their online businesses and make consistent income using podcasting. She hosts a top 20 globally ranked business podcast, Online Business for Christian Women. She believes it's possible to partner with God to create income and impact without sacrificing your family, faith, or buying into the social media hustle.

Your Systems Expert,

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

The doors to Organized Life Academy are open. Learn more and JOIN TODAY if you want more peace of mind, an organized mindset, and systems that bring ease and flow into your business! Click here to learn more.

Routines provide structure and stability and are essential for managing the responsibility of online entrepreneurship. They cultivate discipline and consistency and overall lend to better business outcomes.

A well-crafted routine can set the tone for your business, ignite needed motivation to keep going, and ultimately bring in money that keeps your business growing.

Everything works better when your routines are in place.

Today, I'm sharing the ONE routine every online entrepreneur must have in their business. You must implement this routine if you want a business that makes money.

In this episode, I walk you through...

• the steps to create this routine,
• what to do in your routine initially, and
• how to develop this routine further.

I'm giving you the exact questions to help you customize this routine so it works for you. Start listening now and get ready to implement the one routine that will help you grow your business starting today.

Your Routine Expert,

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

JOIN Organized Coach Academy today! 

Hi fellow coach,

If you feel cluttered and want to get clear in your business,

If you are spending lots of energy feeling behind, overwhelmed, and confused and want to feel confident, organized, and in a flow,

If you have a big project that you aren't making traction on and want to learn the skills to break it down so you move forward and accomplish it, get clients, and make money,

Then this is your episode.

Joy and Robin, students in Organized Coach Academy, are sharing their stories. They're giving us a behind-the-scenes look into their business.  They share how the Academy has helped them do the above and go from clutter to clarity.

Listen in, and then, if you want the same in your business, join Organized Coach Academy today! I'm ready to help you eliminate all the confusion, take it step by step, and go from clutter to clarity. You'll learn how to set your foundations up, simplify your time and tasks, and think and act like an organized CEO to grow your business confidently.

Joy Vincent is a Nationally Board Certified Health and Wellbeing Coach, solo mama of 8, and the voice behind the Healthier Habits Mama podcast. She is a retired physician assistant turned well-being coach and a podcaster. With over 10 years of coaching experience, Joy's all about helping work-at-home moms build healthier habits while raising their families. She dishes out stories of resilience, growth, and triumph as a solo podcaster, giving practical tips for a healthier life. She discusses the foundational pieces to our well-being, including self-care, moving your body, making better meal choices, and sleeping. As a solo mama, she's been through the struggles and knows the importance of self-care. Her coaching is not just professional; it's personal and full of empathy.

Robin McIntire is a certified Life and Transitions Coach. Whether managing a major life shift, letting go of unwanted habits, or looking to feel inspired again, she helps her clients find clarity, shift their perspectives, and give them powerful tools to help them trust their choices, regain their confidence, and regain their power. These tools become practices that create and foster self-awareness, higher levels of energy, and less judgment so their mind can feel peace, unwanted habits can be cleared, and new possibilities can be seen.

Your Transformation Expert,

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Want an organized and profitable coaching business? Learn the 3 Simple Steps to an Organized (and Profitable) Coaching Business! FREE Brand New Workshop!

Are you an organized coach?

In this episode, I share six habits an organized coach does daily. Developing these six habits will help you be more organized. These six habits have the power to help you accomplish what you set out to do. They will help you stay focused and produce more value and stay out of being overwhelmed and confused. 

As you listen, think of which ones you are already doing. Celebrate this. It is evidence that you are an organized coach.

Then, choose ONE habit that you want to start doing or improving. The best way to create a new habit is to tie it to something you already do. In the beginning, until it becomes a habit, hang a note or add a reminder or an appointment in your calendar so you don't forget.

DM me on Instagram and share what habit(s) you think needs to be added to this list. 

Until next time, happy habit developing!

Your Organized Habits Coach,

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Hi Coach,

Want an organized and profitable coaching business? Learn the 3 Simple Steps to an Organized (and Profitable) Coaching Business! FREE Brand New Workshop!

What tools do you use to run your coaching business? Do you have specific tools and organizational structures in place that will support you and your business as you grow? 

What if I told you that you could run your business using five simple tools? These tools will create ease in everything you do. They will save you time and reduce decision fatigue. You will be able to focus your creativity on your clients and making money instead of searching for what you need, scrambling, and spinning in overwhelm. 

After years with my own business, I’ve finally figured it out and simplified what tools to use to keep everything organized without having to add more software or complicated things to learn. 

Listen in as I share these five tools that keep all of my clients, ideas, content, and business assets organized. 

Please send me a DM on Instagram to share what you use. What tool helps you stay organized?

If you're struggling with disorganization, reach out to me. Join Organized Coach Academy, where I teach you the organized mindset, organizing skills, and all the assets you need to create an organized business that can grow and make the impact you've been called to make.

It is 100% possible for you! Let's do it together.

Your Simplifying Expert,

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Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Click here for the full transcript, notes, links, and more.

Register here for my LIVE class to learn 3 simple steps to an organized and profitable coaching business, plus the ONLY 5 digital files you need! It's a FREE training!

Are you ever mad at your past self for not doing a better job organizing your business from the beginning?

It would have been so much easier if someone had given us the resources and knowledge we needed. But... we didn't know what we didn't know.

This week, I experienced this myself when making a list of my podcast guest appearances. They were not all in one place, so I "wasted" time trying to put this list together, annoyed that I hadn't done this from the beginning. 

My experience inspired this episode. I thought of the things that I wish I had organized from the very beginning, and I thought of my clients and what they wish they had organized.

Let me tell you, getting organized takes a lot more work when you've accumulated all the stuff. So, if you are new to business, take notes. And if you've been in business for a while and are wishing you had started sooner, NOW is the time. Your future self will thank you immensely. 

What do you wish you had organized from the start? Please message me on Instagram and let me know what yours are that I missed.

I share 10 critical elements I wish I had organized from the beginning of my coaching business. These elements include maintaining digital files, tracking podcast guest appearances, organizing funnel links, recording assets and freebies, and more.

I've packaged my solution to all of these in Organized Coach Academy where I help all coaches get their businesses and their assets organized. I break it down into simple modules and include monthly calls so you don't stay stuck. 

Tune in to discover practical tips for creating a streamlined and efficient coaching business today!

Register for the new FREE workshop: 3 Simple Steps to an Organized (and Profitable) Coaching Business

Are you struggling to grow your coaching business? In this episode, TaVona Denise explains the foundational principles of business by describing her ABCs of Impact. Getting these foundations in place is the solution to growing your business. Plus she shares the one thing most coaches forget to set up in the beginning. 

How do we create more income, more impact, and more flow? Have these five foundations (TaVona's ABCs) in place:  

• Attract the right people. TaVona helps you evaluate and create a strategy to attract your ideal client based on your personality, preferences, strengths, stage of life or business, and business model. Networking anyone? Being a good human. Making friends. Connecting.
• Build relationships and rapport. Educate and nurture and make these people feel safe and take steps toward their desired outcome. Creating content is this step.
• Convert from potential clients to paying clients.
• Deliver the services you sold.
• Evaluate each of the four areas above. 

Which of the ABCs do you find most challenging?

Once you have your strategy in place there are three reasons you might not be able to effectively execute it. If you find yourself here, do you have a gap in one of these areas?  

• Mindset
• Skillset
• Assets

If you want to find out the ONE thing that coaches forget to do in the beginning, listen to the episode. Here's a clue: Don't be driving around burning up all your gas. Are you going the scenic route? Tollway? Train? Or plane?

Coaches, consultants, and experts go to TaVona when their business isn’t moving like it should or it hurts when they try to move it. She uses her unique background as a physical therapist turned master certified life and business coach to help entrepreneurs with big hearts build businesses full of their favorite clients that make lots of money…WITHOUT burning themselves out or giving up their values in the process.

Using her approach to offer creation and Minimalist Marketing™, her clients have generated 6-figures plus with an email list of only a few hundred people and less than 2,000 followers on social media, all while working 4 days a week.

When she is not handling business, you can find her singing karaoke or enjoying the white sands and beautiful blue waters of Mexico which she currently calls home.

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Have you ever wondered what working with an organizing coach looks like? How can it help you organize your business, your mindset, and even other parts of your life? What the specific benefits and practical results might be?

Listen in as I have a conversation with one of my amazing private coaching clients, Michele Olender, as we discuss:

• What made her realize the need (or desire) for a coach, specifically an organizing coach
• What we started working on first
• What other areas of her business and life have we worked on
• How the organizing experience helps her relate to her clients in a unique way

And listen for...

• how she relates learning to organize to a "practice"
• the amazing way she helps herself get DAILY wins with the example of her push-up practice 🤯
• why she chose private coaching versus Organized Coach Academy

Michele Olender is a Podcaster and Vegan Life Coach. She works with midlife women interested in starting, re-starting, or re-energizing a vegan or plant-based practice. Michele holds the Plant-Based Nutrition Certificate through eCornell and the T. Colin Campbell Center for Nutrition Studies and was certified as a Life Coach through The Life Coach School.

 

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Do you find yourself struggling with time management? Not following through on your calendar? Forgetting to do important tasks that will grow your business?

I am here to help. I work with coaches (and non-coaches) to improve their time management. In Organized Coach Academy we spend a whole module on organizing our time. By knowing exactly what they need to do to get clients, fill their programs, and market their coaching businesses, they feel more confident and execute their calendar at a higher level. Try it!

In this episode, I share some simple and effective Google calendar tips that have helped me and my clients.

But first I think it's important that you know how you are currently spending your time AND what you need/want to do in your business every day, week, month, and year to run it like an organized CEO. Listen to see what I recommend you do first.

The key moments in this episode are:

1. Analyze how you are (and how you want to be) spending your time. Data is needed along with a breakdown of tasks to run your business.
2. Create an Additional Calendar to Organize Time and Tasks: Establish a calendar for daily, weekly, and monthly tasks. Make appointments at the week's start and adjust them to specific times during planning.
3. Turn Off Notifications: Minimize distractions by disabling audible notifications. Customize reminders to strike a balance between staying informed and avoiding constant alerts.
4. Play with using both Tasks and Focus Time: Schedule distraction-free project time. Customize preferences for notifications and meeting declines.
5. Sync with Booking Calendars: Ensure your booking calendar syncs with Google Calendar to prevent double bookings.

Your Time and Calendar Expert,

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Can you resonate when I talk about coaches purchasing a LOT of courses, joining a lot of programs and masterminds, and enrolling in a lot of certifications and memberships, all to learn, improve their skills, and ultimately grow their businesses?

That's one of the reasons coaches hire me - to help them organize, prioritize, and execute the programs they've already invested in.

But, the fear of missing out (FOMO) keeps all of us distracted, looking at new programs, certifications, and downloading all the shiny objects that promise results.

In this episode, I share five tips that will help you organize your courses and programs. I teach you

• Where to store everything
• How to organize it all
• How to access it quickly
• A system to prioritize what to work on next
• What to do to STOP buying  

The key moments in this episode are:

02:42 I've ended some things for 2024 and opened 1:1 private coaching spots 05:19 Tip #1 - Slide all courses, programs, certifications, and freebies into a folder called "Education." 08:08 Tip #2 - Download course material into subfolders  09:15 Tip #3 - Make a folder on your Bookmarks bar to hold all the links to key material  12:21 Tip #4 - Prioritize using the cost, deadline, and these three questions 17:45 Tip #5 - STOP buying more programs. 

Which tip will you implement first? 

Your Systems Expert,

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Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

If you're frustrated because you're spending countless hours creating content but not seeing the reach and engagement you desire, then you are not alone! Many coaches struggle with this same challenge, pouring their time and effort into creating valuable content only to see it go unnoticed.

Repurposing your content can help alleviate this frustration and finally get your message in front of a larger audience. By implementing effective repurposing strategies, you can maximize the reach and impact of your content, ultimately leading to increased visibility and engagement.

My special guest, Brittni Schroeder, shares how she...

• repurposes her content,
• organizes it in a content database, 
• documents her process so her virtual assistant knows exactly what to do, only working 5 hours a week,
• organizes her Canva
• monetizes her content

Brittni recommends three actionable steps for the listener to take.

If you're feeling overwhelmed, it's the perfect time to implement systems. Take the time to create a strategy and don't rush the process. - Brittni Schroeder

The key moments in this episode are:

00:02:19 - Brittni's Content Creation Process 05:15 - Leveraging Searchable Platforms 09:25 - Repurposing Content Across Platforms 14:47 - Content Creation and Organization 15:23 - Using Airtable for Content Tracking 18:55 - Importance of Standard Operating Procedures (SOPs) 22:12 - Creating Consistency with SOPs 29:44 - Monetizing Content and Lead Magnets 30:46 - Organizing Graphics in Canva 31:50 - Importance of Naming Files

Businesses fail for two reasons: they don't grow fast enough, or they grow too fast and lose their integrity. Implementing systems and strategies can prevent both. - Brittni Schroeder

Your Organizing Expert,

Tracy Hoth

 

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Happy New Year!

Have you been reflecting on your goals for the upcoming year? Are you like me? Drawn to every planning event out there? Desiring to make a perfect year plan? 

There are a LOT of planning events being advertised right now. And my curiosity about how people plan their year draws me to these events like a bug is drawn to the light.

But, they never seem to be exactly what I want. So...

I've decided to take matters into my own hands and create my own planning process and 2024 calendar. It is...

SIMPLE. Visible. All in one place. Content-based.

I detail the essential elements of my personalized calendar and planning process, emphasizing the importance of having clear goals, a focus for each week, and visibility of my podcast episode (or for you, it might be content (blog, YouTube, Live topic) and projects. The calendar includes sections for goals, weekly focuses, month views, podcast planning, project tracking, and WINS.

Ahhh, the beauty and simplicity of this design is helping me stay organized already.

I share my preference for printing it out as a PDF first, getting messy with it, and then printing it as a wall calendar in Canva and hanging it right near your desk to update and follow all year. I share my plan to use it to document wins and accomplishments, creating a visual record of success.

And the best part is... 

I want to share it with you!

You can get access to my exact calendar. It is ready for purchase at simplysquaredaway.com/plan. This includes a PDF version to print and plan messy, a Canva template that you can print in calendar form, and a tutorial video.

Highlights:

• Desire: To plan my business year with a simple, suitable planning tool.
• Frustration: I can't seem to find exactly what I want.
• Solution: I make my own customized calendar that includes sections for clear goals, weekly focuses, month views, podcast planning, and project tracking with a clean, simple design for staying organized.
• Instruction: How I use it to plan my year.
• WINS: Document successes on it.
• Get yours! My 2024 calendar is available for purchase at simplysquaredaway.com/plan, including a PDF version to print and plan messy, a Canva template that you can print in calendar form, and a tutorial video.

xo,

Your Year Planning Expert 

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Are your business finances the neglected stepchild?

My guest this week, Carla Moats, and I discuss the common neglect of finances in the coaching space, where revenue takes precedence, and profit becomes an afterthought. Carla emphasizes the importance of financial knowledge for small business owners, especially in coaching, to overcome the fear and intimidation associated with numbers.

Do you want to improve your business's financial management and increase profitability? Learn how to achieve better financial control and organize your business finances for increased success and stability.

Empower your small business's financial future as Carla dismantles the profit paradox, guiding you through the crucial steps to separate, track, and prioritize your revenue to maximize your company's success.

In this episode...

• Carla stresses the importance of tracking revenue and expenses monthly and highlights the common oversight in the coaching space where many are unaware of their profit until year-end tax consultations.
• Carla suggests various tools for financial tracking, ranging from QuickBooks and Xero for larger businesses to spreadsheets, Wave, YNAB and HoneyBook for simpler needs but ultimately emphasizes the need for a system that records both income and expenses for accurate financial insights.
• We discuss the significance of setting profit goals for coaches and small business owners and encourage everyone to take an intentional approach to spending and investments, emphasizing the practice of deciding upfront how much profit to take.
• Carla advises business owners to assess their financial health regularly, considering factors like profit, cash flow, and personal income by implementing a monthly finance hour, either self-led or with a bookkeeper, to review financial statements and understand key financial metrics to guide their strategic planning.
• She recommends identifying 5 to 7 KPIs that directly impact revenue and expenses, tailored to the specific business model, highlighting the value of tracking KPIs alongside financial metrics to gain a comprehensive view of business performance.
• We conclude the episode by discussing the importance of having a mindset shift toward intentional spending and investment decisions.

Carla is a fractional CFO and financial and money coach for female coaches and other service business owners who are making money, but not keeping enough. She brings her 30+ years of finance and accounting experience to her clients, helping them understand their numbers and become profitable so they can scale profitably and still have the money to live the lifestyle they dream of.

Don't wait for your tax guy to tell you how much you're making. You should know every month how much money came in, how much money went out. - Carla Moats

The key moments in this episode are:

00:00 - Neglecting Business Finances 07:53 - Organizing Business Finances 10:39 - Financial Tracking Tools 14:37 - Hiring a Bookkeeper and Understanding Financial Statements 16:51 - Setting Profit Goals and Paying Yourself 18:54 - Profit First Principle and Intentional Investments 23:23 - Intentional Spending and Personal Financial Goals 27:29 - Business Expenses and Costs 29:08 - Key Performance Indicators (KPIs) 30:20 - Importance of Bookkeeping

 

Click here for the full transcript, notes, links, and more.

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JOIN US to get your business streamlined and organized for 2024 and beyond! Today (12/19/23) is the final day to get 25% off on Organized Coach Academy.

Ever felt overwhelmed in your coaching business? My guest today, Stephanie Griffin, suggests using your overwhelm as a signal to go back to your customer journey. She lays out a compelling case for defining your customer journey as the antidote to marketing chaos.

Listen in as she walks us through the crucial steps, starting with a clear definition of your product(s) and niche. She continually brings us back to looking through the lens of your customers and what they experience as they interact with your business, from initial contact to successful engagement and happy ending.

With practical tips on documentation, testing, and gathering feedback, Stephanie equips coaches with the tools to refine their strategies and ensure a positive end to the customer journey.

This episode is your guide to mastering the customer journey and transforming overwhelm into a well-defined path to success. #MarketingStrategies #CustomerJourneyMastery #CoachingBusiness

 

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Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

"Declutter" is a word that packs a powerful punch! It creates space. It provides opportunity. Decluttering, at first might be scary or hard to do, but ultimately it feels like freedom and peace and calm.

Decluttering is what we're focused on in Organized Life Academy 2024. It's what we're doing in our businesses in Organized Coach Academy. I used it to decide how to invest in my business next.

There is so much power in the act of decluttering.

Listen to learn five tips to declutter your life and business in the new year.

I invite you to join me and 50+ other women in Organized Life Academy 2024 to declutter your home and life.

If you have a coaching business, join me in Organized Coach Academy. The doors are open now. Get 25% off until they close on Tuesday, December 19, 2023.

We will start 2024 learning how to think like an organized CEO. I will walk you through each step as we create an organized computer, gather and organize our assets, learn new ways to manage our time, tasks, and to-do lists, and document our processes and our next launch.

This process will impact the future of your business and the mindset shifts will affect all the areas of your life. Are you ready? 

 

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Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

 

 

 

✅ JOIN Organized Coach Academy TODAY! 

If you have been doing any of the following:

• keeping all of your processes and organization in your head
• waiting to be creative until you clear off your desk
• thinking more about all that you have to do instead of thinking about your clients and what they need
• staying stuck and overwhelmed because of your ADHD
• dreaming of one day having a team but not knowing what to do first

Then you will LOVE this episode.

Listen in as Cynthia Coufal and Dustie Gimblet share their struggles, what drew them to want to get organized, their experience inside Organized Coach Academy, and the UNEXPECTED benefits of organizing their businesses. 

When you learn the skills of organizing, they spill over into all the areas of your life - time management, thinking more organized, more time, confidence, etc.

...And that's a magical thing. Let's go!

The key moments in this episode are:

04:23 - Cynthia's Motivation to Get Organized 05:49 - Dustie's Need for Organization 06:47 - Expectations from Organized Coach Academy 09:29 - Impactful Concepts 13:49 - Importance of Systems and Organization 14:58 - Freedom and Calmness in Organization 16:36 - Technology and Efficiency 18:41 - Organization in Business and Life

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Click here for the full transcript, notes, links, and more.

FREE CLASS on August 19, 2024. Register here. Learn the ONLY 5 files you need to organize your digital files and the 3 steps to create an organized (and profitable) business. It will be live and improved! Don't miss it.

Do you have ADHD? Do you lack executive function in areas of your life and business?

This episode will help you understand how ADHD presents itself and the obstacles it causes for both the coach and the client.

I have the honor of talking with Paula Engebretson, an ADHD coach and productivity expert, on this topic. We discuss:

• What ADHD is and how it's connected to executive functions.
• How ADHD impacts a coach running a coaching business AND a client taking that program.
• How coaches can make their programs and courses more ADHD-friendly. Paula shares 5 key areas coaches can explore to make their content more ADHD-friendly.
• How Organized Coach Academy supports ADHD brains.

Listen for the simple but compelling question that can help you and your clients understand why you're not doing what you want to do.

We close by inviting you to review your current content and identify ONE area where you could incorporate additional scaffolding. This could include...

• Turning on captions for videos
• Creating a step-by-step checklist to make a complex process visual
• Creating simple guided questions for group coaching calls
• Asking a 1:1 client: what would look like amazing support for you

What will you choose to do?

 

Register now for the FREE Workshop on 12/07/23 3 Steps to Organize Your Digital Files To Save Two Hours a Week!

Doors open on 12/07/23 to Organized Coach Academy

Hey coach,

Get a sneak peek into the lives of three life coaches as they share their journey of implementing organization in their businesses. Discover how Angie, Danielle, and Liz transformed their productivity, confidence, and client satisfaction through the Organized Coach Academy.

If you're feeling overwhelmed and disorganized in your coaching business,

• struggling to keep track of digital files,
• failing to schedule daily, weekly, and monthly tasks,
• getting stuck in overwhelm
• losing links and wasting time searching for them
• and more...

Then you are not alone! 

Our guests, Angie Robinson, Danielle Thienel, and Liz Rose will share the truth and how they have implemented organization via the Organized Coach Academy to increase efficiency, confidence, and their ability to serve clients effectively. They've reduced decision fatigue, closed skill and mindset gaps, and freed up mental space to be creative and focus on their clients.

You can do the same!

The key moments in this episode are:

02:30 - Guest Introductions 05:17 - Guest's Motivation 14:29 - Importance of Using a Calendar for Organization 15:57 - Clarifying Priorities and Time Management 16:57 - Overcoming Skill and Mindset Gaps 18:49 - The Value of Templates and Group Support 23:04 - Advice for Getting Organized 28:02 - The Impact of Organization on Confidence and Coaching 29:43 - The Impact of Organization on Life 30:29 - Gratitude for the Organized Coach Academy 31:06 - Where to Find the Guests

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

REGISTER TODAY - Free Workshop: 3 Secrets to Organize Your Digital Files To Save Two Hours a Week

Hey Coach,

Are you tired of feeling overwhelmed and mentally drained while running your coaching business? Do you want to find a way to increase your efficiency and reduce the "mental load" you're feeling?

I was intrigued when a client mentioned that they experienced a relief in their "mental load" from implementing the material in the Organized Coach Academy. She noticed that once this mental load was decreased she could focus better. Her decision fatigue was gone. She began to be more efficient and more creative in her business.

If you want the same, listen to the episode where I unveil six powerful foundations for organizing your coaching business.

Where you start isn't as important as getting started. Ask yourself, "Which would cause me to feel the most relief?" and choose one of these six areas to start organizing: your mind, computer, assets, time, processes, or your launch. Start there.

If you panic and can't imagine doing any of this on your own, join my workshop 3 Steps To Organize Your Digital Files to Save Two Hours a Week. I'll show you exactly what to do and you'll leave with a plan to organize your digital files. This has helped so many people! 

The key moments in this episode are:

02:12 - Relief from the Mental Load 02:25 - Liz's testimony 04:00 - Six Organized Foundations for Your Coaching Business 04:22 - Organizing Your Mind 06:15 - Organizing Your Computer 08:50 - Organizing Your Assets 10:54 - Organizing Your Time 12:20 - Organizing Your Processes 13:20 - Organizing Your Launch 15:32 - THE Question to Ask Yourself

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Does this sound familiar? You open your Canva and you immediately feel overwhelmed and frustrated.

You've been trying to implement an organizing tip here and there, but this ineffective action only leads to more chaos and a lack of organization. The pain of searching through endless design files and feeling scattered in your workflow is all too real.

If you are looking for a solution that will help you achieve streamlined organization and save you valuable time, look no further! Join us as our guest, Deena Rutter, shares her expert tips and tricks for organizing your Canva account, allowing you to find what you need quickly for hassle-free design work time. She also shows us how to set up a brand kit and organize our sidebar.

Deena Rutter is the go-to graphic designer for life coaches. Her design business began back in 1999 with paper and fabric, but after becoming a certified life coach, her business evolved to creating logos and comprehensive branding packages tailored specifically for life coaches. She's passionate about helping coaches simplify their brand design so they can get back to doing what they love…coaching.

Together we'll say goodbye to overwhelm and chaos and hello to a well-structured and organized Canva account that will transform your design process. Let's go!

The key moments in this episode are:

02:25 - How to Organize Canva Account 07:09 - Creating a New Design 09:43 - Sharing and Collaborating 13:42 - Organizing Canva Folders 18:10 - Setting Up a Brand Folder 23:28 - Overcoming Design Stuckness

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

 

Are you tired of coming home to a disorganized mess? In this episode of The Organized Coach podcast, I reveal five essential routines that will transform your home into an organized oasis.

If you're feeling overwhelmed and frustrated by the constant clutter and disorganization in your home, resulting in wasted time searching for misplaced items and a lack of productivity, then you are not alone!

Despite your efforts to create routines and systems, you may find that your current strategies aren't working as planned. Instead of achieving the organized and efficient living space you desire, you may be experiencing a never-ending cycle of chaos and stress. HELP!

Don't worry, there are solutions to help you overcome these challenges and create effective home routines. Start with one of these 5 essential routines.

Let me help you create the home you LOVE coming home! Join us in Organized Life Academy 2024.

The key moments in this episode are:

The key moments in this episode are: 02:37 - Declutter Routine 06:51 - Planning Routine 08:19 - Tidy Routine 09:58 - Maintenance Routine 15:14 - Creating Efficient and Organized Routines 16:48 - How Tracy can Help you get Organized 17:47 - Testimonial from Cheryl, OLA Student

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

 

Are you tired of living in chaos and disorganization? Year after year, you make resolutions to get organized, but nothing seems to work.

Have you ever thought you had to be "naturally organized" to be an organized person and keep a clean home?

In this episode, our guest Joy Gardner will debunk this thought and share the truth about how perseverance and mindset shifts can help you achieve lasting organizing goals.

Joy, a compassionate elder care provider from Kansas City, went from a life of clutter and mess to one of order and peace. It has changed Joy's life forever.

The key moments in this episode are:

02:27 - Joy's Organizing Journey 09:30 - The Power of Beliefs 10:53 - The Value of Mindset 14:57 - How Organized Life Academy has helped 16:47 - Struggling with "What If I Need It?" 17:56 - Organizing as Fun 18:26 - Organizing in Other Area

 

Click here for the full transcript, notes, links, and more.

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If you're feeling frustrated and overwhelmed because your current attempts at creating a routine are falling apart, then you are not alone! Perhaps you've tried setting strict schedules or relying on sheer willpower, only to find yourself constantly falling off track. Instead of achieving the desired result of a consistent routine, you may find yourself stuck in a cycle of inconsistency and disappointment.

In this podcast episode, I reveal the three critical steps that will help you create routines that actually stick.

I'm discovering the power of effective routines and how they can transform my life. Listen to find out how you can bring ease, organization, and productivity into your life using these three steps.

The key moments in this episode are:

00:47 - The Importance of Routines 01:27 - Three Critical Steps to Creating Routines 06:23 - Add One Part at a Time 09:27 - Use Visualization and Accountability 10:57 - Personal and Business Routine Ideas 15:19 - Creating a Routine for Decluttering and Tidying Up 17:24 - Accountability through Organized Life Academy

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need! 

Are you tired of feeling overwhelmed by disorganization? Are you feeling cluttered? In your mind? Your home? Your office?  If so, you'll want to try using this ONE question to help you declutter and feel more organized in your life.

Imagine discovering this simple question that can transform your life. 

First, what is clutter? Google says clutter is a collection of things lying about in an untidy mass. I like to think of clutter as anything that keeps you from what you want. It could be thoughts, stuff, distractions, routines, piles, etc.

In what area of your life or business are you feeling cluttered the most? 

In this episode, I am sharing ONE question you can ask yourself. Ask this every time you leave a room. Every time you move on from one project to another. Every time you feel overwhelmed (cluttered in your mind). You can also ask it every time you feel doubt in your business or when you're standing in your kitchen looking around in awe at the mess around you.

In the podcast, I share a bunch of examples of how I use this in my life, how my clients use it, and areas you could try to use it.

I like to compare the process to an unexpected example. Intrigued? Stay tuned to find out how this one question can revolutionize your approach to decluttering and organizing. Message me on Instagram here to let me know how you've used it in your life to eliminate clutter and become more organized. 

The key moments in this episode are:

2:15 - Monthly Mindset Themes 3:23 - Quarterly Projects 4:52 - Benefits of Joining Organized Life Academy 8:31 - The Essential Question to Declutter and Organize 15:04 - Sorting Out the To-Do List 15:44 - Taking Action on Decluttering 16:18 - Seeking Help and Doing Research 17:17 - Applying "Stop! What is the one next step?" in Daily Life

Your Asking-the-One-Question Declutter Coach,

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Does this sound familiar? You're trying to grow your coaching business. One day you're on top of the world because you signed a new client. The next week you didn't follow your plan (feel shame), are so behind on your never-ending tech-nightmare to-do list (feel frustration), you haven't gotten a single response from any of your social media posts (feel embarrassed), and just want to quit it all. 

But then you decide you don't want to give up the flexibility (feel hope) and really want to help people (feel purpose-filled) so you restart and continue on.

Repeat that with 10 additional emotions at least once or twice a month. 

The back and forth, the quitting, the embarrassment, the doubt, the frustration from tech, the disorganization, the passion, the purpose,... it's all too much.

But what if there's a better way to manage it? To think about it? To experience it?

In the depths of despair and uncertainty, Rhonda Farr found herself face-to-face with a pivotal decision on a bathroom floor. Little did she know, this moment of vulnerability would unlock the key to success in her entrepreneurial journey. By embracing her emotions of shame, embarrassment, fear, and worry, Rhonda discovered the astonishing power of emotional intelligence. Listen to this episode to hear her remarkable story of personal growth and transformation.

It'll leave you wondering... What could happen if I, too, choose to face my emotions head-on? And what does feeling my emotions really mean? Listen to the episode to find the answers.

Rhonda helps high-achieving men create more emotional intimacy in their romantic relationships. She believes emotions are the foundation for connection and growth in our society as a whole. The better we get at tolerating emotions, the more we can create.

The key moments in this episode are:

03:48 - Rhonda's Personal Journey 07:54 - Avoiding Emotions and Seeking External Validation 13:49 - Viewing Emotions as Messengers 19:06 - The Systematized Approach to Emotions 22:37 - Naming and Understanding Emotions 27:55 - Self-Regulation Before Approach 30:33 - Embracing Emotions and Learning from Them 36:18 - Seeking Help for Deep-rooted Emotions 43:40 - Resources for Self-Confrontation Model

 

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If you're feeling overwhelmed and frustrated because your business processes are chaotic and disorganized, then you are not alone!

Many coaches and entrepreneurs find themselves stuck in a never-ending cycle of wasted time and energy. Despite their best efforts, they may be spending hours searching for files, duplicating work, and struggling to maintain consistency. But there is a solution to this pain!

Listen to the conversation with Tracy Hoth and Jennie Lakenan about the importance of documenting processes and creating systems for coaching businesses. Discover how Jennie went from working long hours to only 25 hours a week by implementing processes and hiring a virtual assistant.

Jennie Lakenan is the go-to web designer for life coaches who want to have an amazing online presence. When she discovered coaching in 2018, her life transformed for the better. She quickly saw the need in the coaching industry for website services for coaches and founded her design agency. As a certified digital business consultant and certified life coach, her mission is to get more coaching into the world by helping other coaches promote and grow their businesses via extraordinary websites and strategic marketing.

The key moments in this episode are:

03:25 - Defining Systems and Processes,

09:02 - Documenting Infrequent Processes,

13:31 - The Definition of Creativity and Shifting Perspectives

14:35 - Starting the Documentation Process,

16:07 - Enhancing Documentation with Transcripts and Checklists,

20:52 - Adding Screenshots and Testing the Process,

27:13 - Identifying Tasks for Delegation,

28:07 - From 40-50 Hours to 25 Hours,

29:28 - The Time Audit Challenge,

30:16 - Storing Processes for Efficiency.

 

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Do you think about email and instantly feel overwhelmed? Or avoid it altogether because it gives you anxiety? Is this causing you to miss opportunities and deadlines and even taking a toll on your relationships?

Then you might be surprised by the first tip I share. 

No matter what your email clutter tolerance is, I think you'll find these 7 tips to organize your email inbox helpful.

Key points in the episode:

• The best way to use folders
• What services help reduce the large quantity of emails
• Three questions to help you process your inbox
• How to use rules to help sort
• Calendar tips to help you get email tasks completed on time
• MIT email study results

And more!

Take a listen. Choose one tip, one action to help you organize your email, and schedule it on your calendar for this week.  

The key moments in this episode are:

01:45 - Defining Organization, 04:07 - The Wonderful One, 05:48 - Sorting and Using Rules, 08:07 - Purging and Processing Emails, 14:42 - Importance of Using Folders, 15:01 - Reducing Emails with a Service, 16:36 - Recap of the Seven Tips to Organize Email,

 

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Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

 

Enrollment is open for my 6-month small group mastermind, Organized to Profit. Learn more and apply here. This is a safe place and a very small group (2-4 people) where we focus on the goals you set in your business that will make you money.

In this episode of the Organized Coach Podcast, we are unpacking the concept of the alter ego as a tool to help you become more organized in your personal and professional life.   We will unlock your inner organized self with the power of the alter ego.   First, I explain what an alter ego is; then, I share the example of Beyonce's Sasha Fierce and the comic book character Superman.   I provide practical tips for creating and stepping into your own organized alter ego, the one you can make today that fits you, your way of thinking, and your stage of life.   Even if you think, "But I really don't have any organizing skills, Tracy." or "No one has ever taught me...I feel like I don't even know how to imagine what an organized person would do," try this! This concept can be just as helpful for those with ADHD or missing organizational skills.   Tune in to learn how to make it fun! Use your creativity and routines to activate your organized self and make strides in managing your business or home efficiently.   https://simplysquaredaway.com/66-get-organized-using-your-alter-ego for the full transcript, notes, links, and more.  

Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

 

 

The simple answer to the question, "Can every coach get organized?" is YES. Even if you are missing the organizing gene, have never felt organized, or feel like there is a gap when it comes to prioritizing or planning, yes you can develop the skill of organization. Yes. Yes. 

I 100% believe organizing is a skill that you can develop. It's what I love doing and it's what I do in Organized Coach Academy. 

There are 5 steps I share in this episode that you need to develop this skill:

1. Find a teacher.
2. Practice. Practice. Practice.
3. Work on your Mindset.
4. Keep it simple.
5. Don't start from scratch.

You can do it and it is worth the work.

Organizing your business will help you...

• save time
• save money
• reduce the mind drama
• know what to do each day, month, quarter, and year, and
• set your business up to hire and scale. 

Does this sound like something you want in your coaching business?

Please, join us in Organized Coach Academy today! Doors close for this inaugural round on Monday, October 2, 2023, and we begin Tuesday, October 3.

This round is PACKED full of bonuses and is 50 % off!

See you inside!

(If you need a payment plan, DM me on Instagram.)

 

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Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

 

Are you enrolled in the Organized Coach Academy? If not, register here!

I love hearing other people's stories. Listen in to my conversation with Neill Williams if you want to hear her story AND significantly increase your productivity and optimize your time.

Neill Williams is a Master Certified and Deep Dive Certified Life coach helping time-strapped and overwhelmed coaches and entrepreneurs with their performance and productivity to help them get 40 hours of work done in just 10.

Neill has been my coach. I've learned marketing, funnels, Meta ads, and have personally watched her implement at record speed. She has a heart of gold and the gift of encouragement.

I have also been IN her business as her coach helping her get organized, set up systems, and implement a task management program.

Listen in as she shares her business organizing journey, what she wishes she would've done differently, and what she advises you do NOW. Of course, I ask her how she gets so much done! She shares what she's learned during her health journey this past year which includes some key strategies and some very simple techniques, from both the physiological and psychological perspectives on productivity, to achieve heightened time efficiency.

You're going to love it!

The key moments in this episode are:

03:27 - The Benefits of an Organized System, 06:40 - Creating Systems and Processes, 10:47 - Overcoming Self-Beliefs, 14:07 - The Importance of Organization for Coaches, 15:39 - Slowing Down to Speed Up, 17:02 - Organizing Time for Maximum Productivity, 19:43 - The Physiological Aspect of Productivity, 25:04 - The Psychological Aspect of Productivity, 30:55 - The Power of Purpose.

 

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Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

The doors are open to Organized Coach Academy! I want YOU to join us. This is the inaugural launch. It's 50% off and packed full of bonuses!

In this episode, I talk about ten benefits of getting your business organized. You will...

1. Feel confident and empowered
2. Save time... compounded X100
3. Reduce mind drama
4. Make new friends + have FUN
5. Have a Professional Organizer on your team
6. Improve your client's experience
7. Set your business up to hire and scale
8. Track your numbers - KPIs
9. Leave your loved ones a plan
10. Practice new skills that will affect all areas of your life. 

I explain the details of the Organized Coach Academy AND I go over all the objections you might have. 

Please visit the Organized Coach Academy sales page to see the modules and the TEN BONUSES. Reach out if you have questions. Email me here. Or DM me on Instagram here. 

 

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Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Registration is open for the inaugural round of the Organized Coach Academy. There are soooo many bonuses and discounts available for this round. Learn more and sign up here. Be confident and empowered to go into 2024 with your business organized and streamlined. The first cohort begins October 3, 2023. 

Do you long for a sense of inner peace and balance in your life? And your business? Are you searching for that elusive solution that will help you remain calm and confident in the midst of your busy schedule? Despite being told to simply manage your time better, you find yourself feeling overwhelmed and frustrated. The pain of constantly juggling responsibilities without seeing any real progress can be disheartening.

Look no further, because today I have the key to achieving that desired outcome. I am thrilled to introduce our guest, Danielle, who will be sharing the secret to finding inner strength and inviting God into your life and business. 

Danielle Thienel is a certified life coach who supports faith-filled moms to create balance in their busy lives. She is a wife, mom of three, member of the Catholic Church, author, speaker, and host of The Peaceful Mind Podcast for Busy Moms. Her mission is to empower overwhelmed and stressed moms to feel more peace and joy in their busy mom-life so they can maximize their full potential. 

Get ready to uncover the power of faith and the surprising secret behind her process called the Cyclone Mom method.

In this episode, Danielle shares how to:

• View time as a gift.
• Center your perspective of time using the analogy of the Cyclone.
• Find more peace and joy using the 5 Steps of her Cyclone Mom Method.

The key moments in this episode are:

04:05 - The Concept of Time 05:15 - The Key to Organizing Our Time 08:06 - Tracy's CEO meeting tip 13:08 - Why the Cyclone Mom Method (LOVE this) 15:15 - Step 1: Call on your faith 18:06 - Step 2: Clarify your goals 20:29 - Step 3: Connect with yourself - your identity, know yourself 24:40 - Step 4: Confidently be Mom (yourself) - your worth 28:17 - Step 5: Control your Time 30:38 - Perspective shifts 32:53 - Overcoming time bombs - 5 areas of life to balance 34:15 - Get Danielle's book and learn more about her course.

 

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Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!