The Boosted Volunteer – Details, episodes & analysis

Ever wondered what it takes to get a high school band to perform at the iconic Macy’s Thanksgiving Day Parade? 

Join host Robin Eissler on this episode of The Boosted Volunteer Podcast as she sits down with Brent Biskup and Jana Harvey, the band directors of Flower Mound High School, to discuss the incredible journey behind this unforgettable event.

From navigating the careful application process two years in advance, to organizing logistics for 400 students, this episode discussed the complexities of pulling off such a huge achievement. Brent and Jana share the challenges of training students for parade marching, organizing subway trips in New York City, and managing demanding rehearsal schedules, all while balancing the cost and fundraising efforts needed to make the dream a reality. 

Discover how 31 dedicated parent volunteers played a crucial role, the lessons learned during the process, and the unforgettable moments the team experienced from the excitement of stepping into the parade lineup to the surreal feeling of performing live on national television.

“I’ll never forget turning to the kids at the ready line, waving, and saying, ‘Good luck. Be amazing. Their faces in that moment said it all” - Jana

"When they opened the gates and pushed us onto the parade route, it hit me—this is really happening." - Brent

Whether you're a band enthusiast, a booster club member, or just someone who loves hearing behind the scenes stories of dedication and teamwork, this episode will inspire and amaze. 

Tune in now and learn what it truly takes to make magic happen on the streets of New York!

• (00:54) Taking 400 kids to New York for the Macy’s Thanksgiving Day Parade 2024
• (03:16) How Flower Mound High School secured their spot in the Macy’s Parade 2024 through a careful application process.
• (04:27) Insights into fundraising efforts, including scholarships, community support, and managing a $3,600-per-student cost.
• (08:23) Fundraising strategies for large events within 501(c)(3) guidelines.
• (10:53) Preparing students for parade marching, including retraining techniques.
• (19:20) Managing schedules and priorities during the busiest month of the year.
• (25:14) Memorable moments from the parade and reflections on the experience.

 

Can you turn your booster club printing into a revenue generator? In this episode of The Boosted Volunteer Podcast, Robin Eissler is joined by Jason, a seasoned volunteer coordinator with extensive experience in nonprofit management. Together, they dive into the essential elements of successful volunteer engagement, exploring strategies for recruitment, retention, and the creation of meaningful volunteer experiences. Jason shares insightful tips on how to leverage community partnerships, overcome common challenges, and implement best practices for maximizing impact. Whether you’re a new volunteer manager or a veteran looking to refresh your approach, this episode offers valuable advice to enhance your volunteer program.In this episode of The Boosted Volunteer Podcast, Robin Eissler is joined by Jason Tuggle, owner of 360 Press Solutions and club sport entrepreneur. Together they dive into the world of printing. Whether it be yard signs for marching bands, programs for football games or other printed material, they detail the do's and don'ts of each type. Learn how to get your projects printed with the best quality at how to keep costs at a minimum. Also, learn how to make your printing projects a fundraiser rather than a cost. Tune in to discover actionable insights and practical strategies that can help you manage costs and increase revenue with your booster club printing projects. Highlights: (01:34) Overview of 360 Press Solutions, detailing different types of printing services offered. (02:14) How marketing materials for Country Fire Volleyball integrate with Jason's commercial printing work. (03:10) Explanation of digital vs. offset printing, and their applications for short and large runs. (04:28) The large and wide format printing for banners, yard signs, and cutouts.(05:11) Comparison between local print shops and online printing services, with advice on choosing the right option. (06:00) Pitfalls of online printing, including potential issues with file formats and design. 09:05) Various types of printing projects for booster clubs, including yard signs, game day programs, and decals (10:25) Challenges of media guide layout and the benefits of consulting with experts. (12:26) Importance of providing clear guidelines for ad submissions to avoid issues with print quality. (13:17) Tips for finding a competent designer, including experience with print design and proficiency in design software. (14:18) The difference between web and print design. (15:30) Recommendations for cost-saving measures and the benefits of incorporating sponsors into printed materials. (16:54) Examples of unique and creative custom printing projects, including large player cutouts and specialty finishes. (18:27) Advice on building in extra time for potential issues with printing and shipping. (19:45) Key do's and don'ts of booster club printing, including seeking expert help, starting early, and budgeting. (22:33) Importance of providing a comprehensive list of printing projects to printers for accurate quoting and scheduling. (22:48) Suggestions for using printing to raise more money, including personalization and creative fundraising ideas.

In today's digital age, organizations are constantly seeking innovative ways to maximize their potential and reach their goals. For booster clubs, this holds true as well. Whether you're looking to generate more revenue, engage with your community, or simply streamline your operations, online stores, and strategic merchandise management can be the key to unlocking your club's full potential. 

In this episode of The Boosted Volunteer, we explore the fascinating world of booster clubs. Our special guests, Charlie Spiegel, Andrew Hoskins, and Luke Weber from Pepwear, a renowned merchandise company, join us for an insightful discussion on logo wear and merchandise for booster clubs. Together, they delve into the advantages of utilizing online stores provided by companies like Pepware, which offer seamless management and efficient order fulfillment. They also share valuable strategies to minimize excess inventory and maximize fundraising efforts. 

Get ready to unlock the full potential of your booster club and watch it soar to new heights!

Highlights:

(02:22) Overview of Pepware and Its Services (06:31) Simplifying the Process of Online Stores for Booster Organizations  (07:50) Pros and Cons of Online Ordering for Booster Clubs  (09:36) Efficient Merchandise Management and Fulfillment Process  (14:55) Hybrid Model for In-Person Events and Online Purchases  (17:26) Factors Influencing Product Choices for Booster Clubs (21:11) Understanding Screen Print, DTF, and Embroidery  (25:30) Optimizing Size Selection for Events (28:30) Benefits of the Flow and Checkout Process (31:09) Resources and Recommendations for Custom Apparel (35:23) Quick Question About School Activities and Backgrounds

Links: Website: https://www.pepwear.com/ LinkedIn: https://www.linkedin.com/company/pepwear-llc/ Facebook: https://www.facebook.com/pepwear Instagram: https://www.instagram.com/pepwear/

Mentioned:  Company Casuals

In this episode of The Boosted Volunteer, we dive into the world of Booster clubs with our special guest, Kariann Bowles. As the secretary of the FALCON GRIDIRON CLUB and a personal coach, Kariann brings a unique perspective to the table. 

Join us as we uncover her role in the Booster Club, her other responsibilities outside of it, and the invaluable insight she shares about branding and consistency. Additionally, Kariann reflects on her experience running a Booster Club during the challenging times of COVID, drawing parallels between her business and the Booster Club. 

Don't miss out on the valuable strategies she offers for effective communication with parents and organizing emails. Get ready for an informative and engaging conversation that will leave you inspired to take your Booster club to the next level!

Highlights:

(00:30) Juggling Multiple Roles: Booster Club, Family, and Business (01:54) The Importance of Consistency and Branding (04:05) Managing a Football Booster Club (07:35) The Importance of Work Groups in Booster Clubs (09:27) The Intersection of Branding and Personal Work (10:33) Challenges of Fundraising  (14:19) Streamlining Operations with Booster Hub (15:42) Funding and Future Plans of FALCON GRIDIRON CLUB (19:26) Finding Parallelism between Business and Nonprofit Work

Links: Website: FGIC Board - Woodinville High School Football LinkedIn: Kariann Bowles - FGIC Board — Woodinville High School Football Integrative Nutrition Health Coach Instagram: Kariann | Women's Midlife Health Coach (@kariannbowles

When it comes to supporting extracurricular activities, parent booster clubs play a critical role in helping students thrive. Matt Norman, treasurer for Haines City Band Boosters, knows this firsthand. As a second-time booster volunteer, he has seen the impact that booster programs can have on students and their communities.    In this episode of The Boosted Volunteer, Matt shares his experience managing the Haines City Band Boosters and discusses the challenges they have faced along the way, from documenting procedures to increasing parent engagement.   Tune in now as Matt offers insights and tips for other booster volunteers looking to make a difference in their communities!   Highlights:   (00:10) Who Is Matt Norman? (02:29) Haynes City Band Boosters (06:02)Improving Parent Engagement and Leadership in Booster Club (09:18) Volunteering as a Way to Stay Involved with the Community and Children (12:57) The Impact  of  Volunteer Roles in Matt’s Life (14:41) Biggest Challenge of Booster Club (17:59) Matt’s Biggest Success (21:14)Matt’s Favorite Moment in Role (26:27) The Challenges of Being a Booster Club Leader     Robin Eissler Links: Website: BoosterHub LinkedIn: https://www.linkedin.com/in/robin-eissler-31bb7a36    Matt Norman Links: LinkedIn: https://www.linkedin.com/in/matthewenorman/ Website: Haines City Band Boosters   Book Mentioned: So Much More Than Cookie Dough

 

Booster clubs play a critical role in supporting extracurricular activities and sports teams in schools across the country. These clubs are run by dedicated volunteers who give countless hours to ensure that the athletes and performers have the resources they need to succeed. But what does it take to become a successful booster club president? What challenges do these leaders face, and how can they overcome them? 

In this episode of The Boosted Volunteer, we sit down with Robin Eissler, the founder and CEO of BoosterHub, to dive into her experience as a booster club president. From transitioning from a freshman parent to taking on the role of president, to implementing changes in the club and handing over responsibilities to the incoming president, Robin shares her insights and tips for running a successful booster club. 

So, let's dive in, on what she has discovered about running a successful booster. Don't miss our exclusive interview with Robin Eissler!    Highlights:

(00:48) Robin's First Experience in Booster Club (02:06) Transitioning from a Freshman Parent to Booster Club President (04:50) Implementing Online Fundraising for a Booster Club (07:23) Robin’s Greatest Success: Managing a Booster Club During COVID (09:23) Booster Hub: Consolidating Booster Club Management Software (11:49) Building Booster Hub: Learning about the Unique Needs of Each Booster Club (13:59) Tips for Boosting Your Booster Club

Robin Eissler Links: Website: BoosterHub LinkedIn: https://www.linkedin.com/in/robin-eissler-31bb7a36 

In today's world, being part of a community often means getting involved in various organizations and clubs. One of the most rewarding ways to do this is by joining a booster club. But what does it actually take to run a booster club successfully, and how can you make sure your efforts are making a positive impact? 

In this episode of The Boosted Volunteer, we sit down with Marsha Sray, the President of East View Band Boosters, to discuss the challenges and strategies involved in running a booster club. From fundraising to volunteer recruitment, Marsha shares her experience and insights on how to make booster clubs successful and fulfilling for everyone involved. 

So join us for an insightful conversation and learn from Marsha's wealth of knowledge and experience!

Highlights:

(01:30) Tips and Strategies for Successful Fundraising (04:46) Eastview Band Boosters: Supporting the Band Through Fundraising and Volunteering (07:52) Budgeting & the Importance of Historical Data in Booster Club (10:05) The Benefits of Nonprofit Management Software for Booster Clubs (13:10) Challenges Faced by a Volunteer Organization, Including COVID Impacts (15:40) Three Things Marsha Implemented in Her Program (23:02) Marsha’s Biggest Success as the President of Eastview Band Boosters (28:27) Flag Fundraiser: Unique Program by Eastview Band Boosters (30:07) Celebrating Volunteers and Fundraising: A Banquet After COVID (32:04) How Marsha’s Life Impacted as the President of the Booster Club (36:24) Advice on Leadership and Resources for Running a Nonprofit

Robin Eissler Links: Website: BoosterHub LinkedIn: https://www.linkedin.com/in/robin-eissler-31bb7a36 

Marsha Sray Links: LinkedIn: Marsha Sray - EVHS Patriot Band Booster President

In the world of nonprofit organizations and booster clubs, it's essential to protect your group and its members from potential risks and liabilities. 

Today, we have the pleasure of sitting down with Kerri McDonald, a CPCU from RV Nucio and Associates. With years of experience in managing liability and risk for nonprofits, Kerri is the perfect person to talk to about the importance of insurance for PTA organizations and booster clubs. Her expertise in proper event planning and safety guides for events will undoubtedly provide valuable tips and recommendations for best practices. 

So, sit back and tune in to this episode to get updated on how to manage your organization's liability and risk effectively.  

Highlights:

(02:01) Insurance Challenges Faced by Schools and Parent-Teacher Clubs (05:23) Insurance Risks for PTOs and Booster Clubs (10:50) Importance of Proper Event Planning and safety guides for events (14:11) Preventing Theft in Booster Clubs (16:39) The Cost of Insurance For A Single Activity in Booster Clubs (19:26) Importance of Insuring The Organization Itself (20:32) Kerri’s Recommendations of Best Practices for  Organizations (23:23) Resources for Volunteers Looking for Information

Links: Website: https://www.rvnuccio.com/ Facebook: https://www.facebook.com/rvnuccio/ Twitter: https://twitter.com/rvnuccio

Managing finances is crucial for any organization, be it a for-profit business or a nonprofit organization. However, accounting practices for nonprofit organizations can be significantly different from those of for-profit businesses. Yet, how can you ensure smooth accounting practices in non-profit organizations?

In this episode of The Boosted Volunteer, we are thrilled to have Emily Meek, Chief Financial Officer of  Mountain Parks Electric and founder/CEO of Skull Creek CPA, as our guest. Emily discusses the key differences between nonprofit accounting and for-profit accounting. She also sheds light on the best practices for maintaining accurate financial records and offers insights on ways to limit theft in booster clubs.

Don't miss out on this informative episode. Tune in now to gain valuable insights into accounting practices!

Highlights:

(01:13) Differences in Accounting Between Nonprofit and Profit Organizations (04:43) Best Practices for Booster Clubs and Nonprofits (13:16) Accounting Reports: Income Statement and Balance Sheets (16:43) Best Practices for Limiting Access to Financial Information (19:06) Implementing Internal Controls to Prevent Theft at Cash Level (22:40) Benefits of Going Cashless for Clubs and Booster Clubs (24:06) Tips for Budgeting Process for Non-profit Organizations (31:22) Understanding State Sales Tax for Tax-Exempt Organizations (34:24) Understanding Form 1099 and Reporting Requirements for Nonprofits  (37:24) Books and Resources Recommendations for Nonprofit Accounting

Robin Eissler Links: Website: BoosterHub LinkedIn: https://www.linkedin.com/in/robin-eissler-31bb7a36 

Emily Meek Links: Website: https://www.mpei.com/about-us Facebook: https://www.facebook.com/emily.adams.9440/ LinkedIn: https://www.linkedin.com/in/emily-meek-cpa

Mentioned Links:

School Fundraising  by Sandra Pfau Englund Booster Club Basics a Guide to Fundraising and Administration National Council of Nonprofits

As a school support organization, handling government paperwork and complying with laws can be a daunting task. From state registration to deadline tracking and compliance assistance, there are numerous aspects to consider. However, with the right support, it doesn't have to be overwhelming.

In today's episode of The Boosted Volunteer, we are joined by Drew Englund, the Chief operating officer of Parent Booster USA. We will explore how one organization, Parent Booster USA, is helping school groups navigate these challenges. We'll discuss the resources they offer, membership services for tax exemption, and the benefits of obtaining tax-exempt status and incorporating for liability protection and tax avoidance. Additionally, we'll touch on some important considerations for school support organizations, such as collecting and remitting sales tax, avoiding conflicts of interest, and preventing embezzlement. So, let's dive in and learn how Parent Booster USA is making a difference in supporting school groups!

Highlights:(04:03) How Parent Booster Started and How It Works?(09:46) How Often Do You See Theft and Fraud in Boosters Club?(11:39) Importance of 501(C)(3) Status For Booster Clubs(16:03) Tax Exemption and Sales Tax for 501(C)(3) Organizations(20:34) The Differences Between Gaming and Non-gaming Fundraising(25:46) Common Mistakes in the School Support Organization(33:25) Unusual and Creative Fundraising Ideas for School Programs(36:09) Tips for Running a Booster Club(41:19) Booster Clubs: Raising Funds for After School Programs(42:59) Resources for Running Nonprofit Organizations

Robin Eissler Links:

Website: BoosterHub

LinkedIn: https://www.linkedin.com/in/robin-eissler-31bb7a36 Drew Englund Links:

Website: https://parentbooster.org/

LinkedIn: Drew Englund - Chief Operating Officer