The Ridiculously Good Virtual Assistant Show – Détails, épisodes et analyse

I'm Tracey D'Aviero, your Confidence Coach for Virtual Assistants, and today we're talking about a question I hear all the time:

"Where do I find good clients?"

Not just any clients. Not the draining ones. Not the $25-an-hour ones who question every invoice.

The best clients.

The respectful ones.

The ones who value what you do.

The ones who pay properly and stick around.

I'm going to say something that might surprise you. It's not about the platform. It's about the positioning.

Let's talk about it in today's episode.

A lot of VAs think there is a secret place where all the amazing clients are hiding.

They think: If I just get on the right job board… If I just join the right Facebook group… If I just sign up for the right freelancing platform…

They ask in the VA groups where do I find clients (and they really do mean tell me where to go to find them)

Then want that magic place named, and then they think suddenly the best clients will appear.

I'm not making fun of you if you have asked this question before, but it's important that if you have asked this question in the past that you lean in and listen to this episode.

There are good clients everywhere. And there are bad clients everywhere.

If you keep attracting low-paying or difficult clients, it's not because that's all that exists.

Even if you feel like that's all there are out there. I have heard Virtual Assistants that the market is saturated with VAs. Like the whole market could be! Impossible. Because there will always be more business owners than there are VAs. And every single one of those business owners should be getting support for their business - many in the form of a VA.

f you are newer in your VA business and you want help setting up your services properly, pricing confidently, and positioning yourself so you attract quality clients from the beginning, my Getting Started as a Virtual Assistant self-study program walks you through that step by step.

If you are already in business, the Getting Started program is still very beneficial because it helps you get those basics, that foundation in place, to build the VA business that you visualized when you first got started. The one you dreamed about that you haven't quite been able to build yet.

And finally if you are stuck, or don't know how to fix some of those things that we talked about today, please feel free to book a Cut to the Chase call with me to talk about it. I'm here to help! Grab a time in my calendar here: https://yourvamentor.com/links

Today we're talking about how virtual assistants get the best, long-term, high-quality clients. And keep them.

Getting hired is one thing. Getting kept on long-term is another.

Because there are a lot of virtual assistants who can land a client. But far fewer who keep that client long term, grow the relationship, and become the VA the client never wants to lose.

That's what we want. High quality clients that we can work with for a long time.

What is different about the VAs that the clients never want to lose?

They're not necessarily more talented.
They don't know more tools or stuff. 
They don't work more hours.

The difference is how they show up once the contract is signed.

So today I want to walk you through the difference between a VA who gets hired and a VA who gets kept long-term, and more importantly, how you can start positioning yourself as the second one.

Long-term clients don't happen by accident. They happen when you build your VA business with structure, confidence, and clarity from the beginning.

That's one of the reasons I created my Getting Started as a Virtual Assistant self-study program.

It walks you through how to set up your services properly, position yourself professionally, and attract the kinds of clients you actually want to work with. Not just whoever says yes first, as tempting as that may be!

Whether you want to get started the right way, or stop all the guessing and uncertainty and start building your VA business the right way, check it out.

Check out the program here: https://getstartedva.com

Start strong. Build smart. And set yourself up to work with clients who stay.

That's all I've got for you this week. I'm Tracey DAviero, The Confidence Coach for Virtual Assistants. Thanks so much for tuning in. I'll see you next time!

Today we are talking about something that every virtual assistant needs… but very few actually take the time to build properly.

Standard Operating Procedures - better known as SOPs.

Okay so maybe it's not entirely true about very few building them properly.

But there are a LOT of VAs that I have talked to that do not have anything documented. If that's you, then I'm glad you're here listening in today.

How detailed does an SOP need to be when it's for something you specialize in?

This question comes up all the time in my coaching calls, in my mastermind group, and in conversations with newer VAs who feel pressure to write SOPs that are either way too complicated or not detailed enough.

So today I'm going to walk you through what your SOPs should include, how to know the right level of detail, and how your SOPs actually make you more confident and more valuable to your clients.

SOPs don't just help you deliver great work. They help you feel more confident about the work you're doing, and they help clients feel more confident in hiring you.

If you want to get some help creating SOPs for your VA business, or you want templates you can start with right away, reach out to me anytime.

You can get in touch with me at YourVAMentor.com/links

I'd love to help you get some standards into your VA business so you can work more efficiently, get more done, and love your VA business again.

That's all I've got for you this week  - thanks for tuning in to this episode of The Ridiculously Good VA Show. I'll see you next time!

I tell you all the time that time is money for Virtual Assistants.

Literally time is money. Your time. Your client's money.

So everything you do - and how you do it - is costing the client a certain amount of money.

And, you are also doing a lot of things. Possibly for a lot of clients

Doing a lot of things at once for a lot of different people means that we can often get overwhelmed. Or busy.

So many times people will ask me how my business is doing, and then they say 'busy, eh'? I say oh yes, 'busy'.

We have created a world where busy sounds good.

At the minimum, busy means good - people are hiring us, they are working with us. That's good!

So yes, busy can be good. It has good connotations, anyway.

But if WE feel busy, that sometimes isn't so great.

Busy also denotes a state of having too much to do, or at least that seems to be the word we use to describe being as such.

And that's when we want to make sure we are making changes to how we work to handle that better.

Productivity!

Being productive or working productively takes these five things:

• prioritizing your tasks effectively
• managing time well
• automating what you can
• using technology where possible
• self-care and boundaries

And these are the things I want to talk about in today's episode.

If you are ready to get some help to manage your time and your workload better in your VA business, that's where I come in. I am here for one reason - to help you become a ridiculously good VA.

I have helped hundreds of VAs who are stuck get moving through private coaching, group coaching, and live and self study trainings. If you want to talk about how we can work together, let's connect on a Cut to the Chase call. You can book yours at YourVAMentor.com/15-min

Thanks for tuning in this week! I'll see you next time!

There are a lot of questions I answer on a regular basis - over and over and over again. So hopefully this episode will serve as an FAQ for those of you who are just starting to look at the VA industry as an option for you.

Tune in to hear the answers to these 20 questions:

Can I really make a living as a VA?
How much money does a VA make? 
What skills do I need to become a successful virtual assistant?
How can I find clients for my virtual assistant business?
What kinds of clients needs VAs?
What tools and software do I need to run a virtual assistant business?
How much should I charge for my virtual assistant services?
Do I need any specific certifications or training to become a virtual assistant?
How do I set up my home office for maximum productivity as a virtual assistant?
What are some common tasks that virtual assistants typically handle for clients?
Should I offer a discount to clients when I am just starting out?
How can I effectively market my virtual assistant services to potential clients?
How do I manage my time effectively while juggling multiple clients as a virtual assistant?
What are some strategies for building long-term relationships with clients as a virtual assistant?
How do I handle billing and invoicing for my virtual assistant services?
What are the biggest challenges I might face when starting a virtual assistant business, and how can I overcome them?
Are there any legal considerations I need to be aware of when starting a virtual assistant business?
How can I stay organized and keep track of tasks and deadlines as a virtual assistant?
How do I stay updated on industry trends and developments as a virtual assistant?
What resources are available for ongoing learning and professional development in the field of virtual assistance?

If you are ready to get some help to start your VA business, that's where I come in. I am here for one reason - to help you become a ridiculously good VA.

I have helped hundreds of VAs who are stuck get moving through private coaching, group coaching, and live and self study trainings. If you want to talk about how we can work together, let's connect on a Cut to the Chase call. You can book yours at YourVAMentor.com/chase

Thanks for tuning in this week! I'll see you next time!

‌

Let's work together privately to get you to your really big goal. It's the fastest way to get results and we can start right away. Learn more about private coaching here.

The Virtual Circle (TVC) is a monthly mastermind group for Virtual Assistants just like you. We get together 3 times a month for group Zoom sessions to talk about what you are struggling with, working on, or celebrating. It's a close knit community of your VA colleagues that provides the best kind of support for your VA business. Learn more about TVC here.

My self study program Getting Started as a VA can help you get your VA business started easily and quickly too. You can sign up right away and be on your way to getting clients by the end of the program, with all the right foundations in place. Check out the program here.

Reach out to me if you need to talk about where you are stuck and what the right option might be to get you moving. It's literally all I'm here to do is help you get to where you want to go. Book a complimentary Cut to the Chase call with me here.

Welcome back to another episode from my VA Snapshot series of The Ridiculously Good VA Show, where we talk about the specific services that Virtual Assistants can offer different target markets.

When you choose a target market, you learn about what they do in their business - how they find their clients, how they work with their clients, and what kinds of things they need help with in their business. After learning the ins and outs of what they do, you can speak very clearly sbout how your services will support them.

Why? Because you know how their business runs and what is important to them to keep it running smoothly and growing - and you know precisely the services you can offer them. Lots of them. That's the key to working with a target market. That you find large groups of clients that all need the same services - and then you can get clients easily.

I am Tracey DAviero, Virtual Assistant Coach and Trainer and in this series, we are will dive into 25 or 30 different industries and professions that use Virtual Assistants, and I'll share what kinds of tasks you can do for them.

Then you can decide who you want to work with, and start connecting with them!

In this episode we are talking about services for Business Coaches.

If you are stuck and need help creating a service package for Business Coaches, I invite you to sure to book your complimentary Cut to the Chase call with me so we can talk about the ways I can help you do that. Book your call at Yourvamentor.com/15-min

In this episode we talk about the various phases of being a VA. From the research phase to working with clients, you will probably find yourself in one of these phases. It's a pretty simple concept. No matter which phase you are in, you need to move forward so that you can succeed. If you need more clients, or more money, or if you need to be better organized, you'll need to make some changes, and this episode can help you identify what to do next.  

Check out the episode transcript here:

https://www.yourvamentor.com/blog/2024/02/podcast-the-evolution-of-virtual-assistants-navigating-the-three-phases-of-success/

If you need help getting unstuck and moving forward, be sure to get in touch with me. I'm here to help.

It's the only reason I'm here at all, as you know. To help you become a ridiculously good VA.

I have helped hundreds of VAs who are stuck get moving. I'd love to do the same for you.

We can work together privately, or in The Virtual Circle, my monthly mastermind group, or in my Plan to Profit group coaching program, or you can enroll in some of my self study trainings. I have lots of options to move your forward. Book a complimentary Cut to the Chase call with me to discuss what might be the best option for you.

Let's work together privately to get you to your really big goal. It's the fastest way to get results and we can start right away. Learn more about private coaching here.

The Virtual Circle (TVC) is a monthly mastermind group for Virtual Assistants just like you. We get together 3 times a month for group Zoom sessions to talk about what you are struggling with, working on, or celebrating. It's a close knit community of your VA colleagues that provides the best kind of support for your VA business. Learn more about TVC here.

My self study program Getting Started as a VA can help you get your VA business started easily and quickly too. You can sign up right away and be on your way to getting clients by the end of the program, with all the right foundations in place. Check out the program here.

Reach out to me if you need to talk about where you are stuck and what the right option might be to get you moving. It's literally all I'm here to do is help you get to where you want to go. Book a complimentary Cut to the Chase call with me here.

In this episode we talk about the challenges faced by Virtual Assistants (VAs) in balancing their work and personal lives. We emphasize the importance of self-care and setting boundaries to maintain the balance that we need. We talk about managing multiple clients, household responsibilities, and leveraging technology to streamline tasks. You'll get lots of tips on how to manage your communication, time management and more.

Check out the episode transcript here:

https://www.yourvamentor.com/blog/2024/02/podcast-balancing-act-your-va-business-and-home-harmony/

If you need help setting your priorities, and managing your time, and balancing your life you're your VA business, be sure to get in touch with me. I'm here to help.

It's the only reason I'm here at all, as you know. To help you become a ridiculously good VA.

I have helped hundreds of VAs who are stuck get moving. I'd love to do the same for you.

We can work together privately, or in The Virtual Circle, my monthly mastermind group, or in my Plan to Profit group coaching program, or you can enroll in some of my self study trainings. I have lots of options to move your forward. Book a complimentary Cut to the Chase call with me to discuss what might be the best option for you.

Let's work together privately to get you to your really big goal. It's the fastest way to get results and we can start right away. Learn more about private coaching here.

The Virtual Circle (TVC) is a monthly mastermind group for Virtual Assistants just like you. We get together 3 times a month for group Zoom sessions to talk about what you are struggling with, working on, or celebrating. It's a close knit community of your VA colleagues that provides the best kind of support for your VA business. Learn more about TVC here.

My self study program Getting Started as a VA can help you get your VA business started easily and quickly too. You can sign up right away and be on your way to getting clients by the end of the program, with all the right foundations in place. Check out the program here.

Reach out to me if you need to talk about where you are stuck and what the right option might be to get you moving. It's literally all I'm here to do is help you get to where you want to go. Book a complimentary Cut to the Chase call with me here.

Today we are talking with VA Jacki Hollywood Brown, about how she got started as a VA, the services she offers her clients, and what business owners should know about working with a VA.

Jacki is an organization specialist who helps her clients by designing structures and procedures to help them improve their efficiency and productivity.

Tune in to learn about:

• What expertise she brings to her clients
• How she went from military spouse to offering boutique VA services
• Why processes are essential in your business too (not just your clients)
• What you need to do to start getting your structure in place
• How you should be protecting your data from loss
• And a whole lot more!

To get in touch with Jacki to discuss your support needs, connect with her here:

Website: https://productivelyorganized.com
LinkedIn: https://[https://linkedin.com/in/jackihollywoodbrown
or book a discovery call with her here:
https://productivelyorganized.com/contact/

Jacki Hollywood Brown is a military spouse and professional organizer-turned Virtual Assistant, and she brings her outstanding organizational skills to her VA clients by offering boutique VA services. I spoke with Jacki about the importance of creating and updating procedures and processes in our business (and in our client's businesses). We also talked about what you should have in place to protect your business data, and so much more.

Enjoy!

Today I want to talk about marketing your VA business. Specifically, about using Facebook to market it.

Quote: Giving a brand personality is what separates your brand from the status quo. - Pam Moore

Hey that quote doesn't mention Facebook - I know, right? It's because the vehicle you use to gain visibility doesn't really matter - it's about what you put out there. Here's what I mean. Let's go!

We talk a lot about getting more eyes on your VA business, in order to get clients.

And a lot of VAs that I know want to know what the formula is to get that visibility.

The interesting thing is that there is no formula. At least not one that works for everyone.

Service business like VA business are very unique.

It's the first thing I tell Virtual Assistants who are looking for the pathway to success.

It's not that there isn't a framework you can follow, but because our businesses are service-based, it means that the client is, in fact, purchasing US.

And that means that the way we market ourselves can be quite different from someone else - even if the offer the same or similar services as we do.

We all have the same places to reach our clients - but the way we do it and what we put out there might be different from another VA.

So … let's talk about why I picked the quote for today - it's about personality. Your personality.

Whether you are an introvert, or an extrovert, your personality IS going to enter into your VA business.

It will come through in the way you present yourself, in the way you network, in the way your messaging comes across, in the way you communicate with people, and in the way you work with your clients.

Introverts and extroverts are not the only different kinds of VAs.

There are very organized VAs.

There are techy VAs.

There are detail oriented VAS.

There are research VAs.

There are task master VAs.

There are strategic VAs.

And as many VAs as there are, there are as many different clients out there.

With a service business, we need to have the right fit.

We need to attract the right clients.

And that's where visibility comes into play.

Not only do we need to promote our business where our potential clients are hanging out (we tell you that all the time when we talk marketing), but we also need to be attractive to them so they will feel that we are the VA for them.

Okay so now that we have that out of the way, let's talk about how to get the visibility you need by using Facebook.

Building visibility takes time, so be patient and persistent in implementing these strategies. Get the basics in place, and then show up every day where your people are. Be yourself, and help them.

You are your business's product. Put yourself out there and get clients!

‌

If you need help setting up your marketing plan, be sure to get in touch with me. I'm here to help.

It's the only reason I'm here at all, as you know. To help you become a ridiculously good VA.

I have helped hundreds of VAs who are stuck get moving. I'd love to do the same for you.

We can work together privately, or in The Virtual Circle, my monthly mastermind group, or in my Plan to Profit group coaching program, or you can enroll in some of my self study trainings. I have lots of options to move your forward. Check them out in the show notes for this episode. Thanks for tuning in this week! I'll see you next time!

‌

Let's work together privately to get you to your really big goal. It's the fastest way to get results and we can start right away. Learn more about private coaching here.

The Virtual Circle (TVC) is a monthly mastermind group for Virtual Assistants just like you. We get together 3 times a month for group Zoom sessions to talk about what you are struggling with, working on, or celebrating. It's a close knit community of your VA colleagues that provides the best kind of support for your VA business. Learn more about TVC here.

My self study program Getting Started as a VA can help you get your VA business started easily and quickly too. You can sign up right away and be on your way to getting clients by the end of the program, with all the right foundations in place. Check out the program here.

Reach out to me if you need to talk about where you are stuck and what the right option might be to get you moving. It's literally all I'm here to do is help you get to where you want to go. Book a complimentary Cut to the Chase call with me here.