Explorez tous les épisodes du podcast Get Organized at Work | Career, Leadership, Project Management, Productivity, Time Management

You have a calendar, task list, meeting notes, project plans, email, Teams, OneNote, Planner, spreadsheets—and approximately 73 browser tabs open.

You have tools.

So why does it still feel like you are personally holding everything together?

In this episode of Get Organized at Work, Kayla answers the question: What is a Leadership Operating System?

A Leadership Operating System is the connected set of tools, practices, and rhythms you use to manage your work as a leader. It helps you organize information, create project visibility, turn commitments into action, direct your leadership attention, and consistently step back to plan.

Without an intentional operating system, the leader becomes the system.

You become the person who remembers, follows up, finds the information, checks every project, reconnects the pieces, and notices when something is about to fall through the cracks.

You’ll learn:

• Why having productivity tools is not the same as having a system

• How leaders accidentally become the integration layer for their organizations

• The five essential systems within a Leadership Operating System

• How information, projects, tasks, leadership responsibilities, and strategic priorities connect

• Why another app will not solve a leadership-infrastructure problem

• How systems create more flexibility—not rigidity

• Why a sustainable system must work on a normal, messy Tuesday

• How stronger systems help you carry less without caring less

• The signs that your personal capability is compensating for missing infrastructure

Kayla also shares findings from her Leadership Operating System Audit. Of the 42 leaders who completed it:

• 35 of 42 rated themselves a one or two when asked whether they consistently step back to plan instead of only reacting.

• 30 of 42 rated themselves a one or two on project visibility.

• 27 of 42 rated themselves a one or two on knowing who and what needs their leadership attention.

This is not a motivation problem. It is a system gap.

A complete Leadership Operating System includes:

1. Information Management: Where does the information I need live?

2. Project Management: What is happening across the work?

3. Task Management: What needs to be done, by whom, and when?

4. Leadership Management: Who and what needs my leadership attention?

5. Strategic Planning: Where are we going, and are our current actions taking us there?

You do not need another disconnected productivity hack. You need a way to operate.

If you’re ready to stop letting your inbox, meetings, and everyone else’s requests determine your priorities, join Kayla for the free Build Your Leadership Operating System workshop on Tuesday, September 29 at 5 p.m. Central.

Join me on September 29 for my free live workshop, Build Your Leadership Operating System.

You’ll discover how five essential systems—information management, project management, task management, leadership management, and strategic planning—work together to create more clarity, consistency, and proactive leadership.

👉 Save your seat: https://www.kfaconsulting.org/build-your-leadership-operating-system-workshop

Next week, Kayla is sharing how you can Build Your Leadership Operating System With Me.

You’ll get a behind-the-scenes look at the new Leadership Operating System Founding Cohort, an eight-week live experience designed to help leaders build the systems explored throughout this podcast series.

---

📋 Take the FREE Leadership Operating System Audit

🌱 Join My Podcast Community and App for Professionals

🎙️ Subscribe so you don't miss the next episode in this Leadership Operating System series.

If you enjoyed today's conversation, I'd be so grateful if you would subscribe, leave a review, or share this episode with another leader. It helps more people discover the show and build systems that create more capacity for what matters most.

🎯 Free Resource: Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist

📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate

🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas

Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI

📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards

🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178

🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc

🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y

🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o

Keywords: leadership operating system, leadership systems, management systems, leadership productivity, manager productivity, information management, project management, task management, strategic planning, proactive leadership, leadership development, workplace organization, time management for leaders, overwhelmed leaders, delegation, team leadership, project visibility, leadership priorities, knowledge management, productivity tools, organizational systems, management training, leadership coaching, how to get organized at work

Great leaders don’t get stuck in reaction mode because they’re incapable of planning. They get stuck because they’re exceptionally good at responding.

They’re helpful, decisive, dependable, and trusted to solve complicated problems. But when you become known as the person who can handle anything, eventually everything gets handed to you.

In this episode of Get Organized at Work, Kayla explores why even highly capable leaders struggle to step back, plan, and move strategic priorities forward.

The data confirms just how widespread this problem is: in Kayla’s Leadership Operating System Audit, 35 of 42 leaders—more than 83%—rated themselves a one or two out of five when asked whether they consistently step back to plan and review their goals instead of only reacting. Not one person selected a five.

This isn’t a motivation problem. It’s a leadership-system problem.

You’ll learn:

• Why reaction mode can feel like excellent leadership
• How competence, helpfulness, and responsiveness can become leadership traps
• Why urgent work consistently defeats important strategic work
• How leaders become caught in the “hero loop”
• Why planning can feel irresponsible when everyone around you is busy
• How reactive work can become a form of productive procrastination
• What happens when urgency becomes your operating system
• Why strategic planning is part of your job—not a reward you earn after finishing everything else
• How to identify the projects, processes, and systems you’re repeatedly too busy to build
• Simple ways to begin protecting the pause and leading more proactively

Your ability to handle anything does not mean you should personally handle everything.

Your job as a leader isn’t only to solve today’s problems. It’s also to build the clarity, capability, direction, and systems that shape what happens tomorrow.

If you’re ready to stop letting your inbox, meetings, and everyone else’s requests determine your priorities, join Kayla for the free Build Your Leadership Operating System workshop on Tuesday, September 29 at 5 p.m. Central.

Join me on September 29 for my free live workshop, Build Your Leadership Operating System.

You’ll discover how five essential systems—information management, project management, task management, leadership management, and strategic planning—work together to create more clarity, consistency, and proactive leadership.

👉 Save your seat: https://www.kfaconsulting.org/build-your-leadership-operating-system-workshop

Next week, we’re bringing this entire series together and answering the question: What Is a Leadership Operating System?

You’ll learn why leaders can have calendars, task lists, meeting notes, project plans, and dozens of productivity tools—and still feel like they’re holding everything together manually.

Follow Get Organized at Work so you don’t miss it.

---

📋 Take the FREE Leadership Operating System Audit

🌱 Join My Podcast Community and App for Professionals

🎙️ Subscribe so you don't miss the next episode in this Leadership Operating System series.

If you enjoyed today's conversation, I'd be so grateful if you would subscribe, leave a review, or share this episode with another leader. It helps more people discover the show and build systems that create more capacity for what matters most.

🎯 Free Resource: Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist

📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate

🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas

Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI

📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards

🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178

🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc

🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y

🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o

Keywords: reaction mode, reactive leadership, proactive leadership, strategic planning, leadership operating system, leadership systems, time management for leaders, leadership productivity, manager productivity, overwhelmed leaders, leadership burnout, strategic leadership, management systems, priority management, leadership development, delegation, decision-making, workplace productivity, project management, task management, leadership coaching, how to stop reacting at work

Have you ever searched your email, Teams messages, meeting notes, shared folders, and old attachments for information you know exists—but cannot reliably find?

That is not just an annoying organization problem. It is an information-management problem—and it may be turning you into the human search engine for your entire team.

In this episode of Get Organized at Work, Kayla shares a real example from preparing to be out of office: reconstructing a complex project from two years of emails, documents, meetings, and decisions because the knowledge was captured during the work—but not preserved in a way that made the process easy to repeat.

Email preserved the evidence. It did not preserve the system.

You’ll learn:

• Why saving information is not the same as managing it
• The hidden cost of searching for files and reconstructing context
• How capable leaders accidentally become the integration layer for their teams
• The difference between communication, documentation, information, projects, and actions
• Why putting everything in one app is not the answer
• How the “vacation test” reveals weaknesses in your information system
• Why every type of information needs a reliable home and defined purpose
• How better information management supports delegation, decision-making, focus, and proactive leadership

Your information-management system should not depend on your memory, availability, or ability to reconnect every piece. It should help the right people find, understand, and use the right information—without always needing you.

Next week, we’re talking about Why Great Leaders Still Get Stuck in Reaction Mode—why reacting can feel so productive and responsible, what it costs you, and how to create the space to pause, plan, and operate proactively.

If this episode hits home, join me on September 29 for my free live workshop, Build Your Leadership Operating System.

We'll explore why successful leaders become increasingly reactive as complexity grows, the five systems behind the way you lead, and how to start building a Leadership Operating System you trust.

👉 Save your seat: https://www.kfaconsulting.org/build-your-leadership-operating-system-workshop

📋 Take the FREE Leadership Operating System Audit

🌱 Join My Podcast Community and App for Professionals

🎙️ Subscribe so you don't miss the next episode in this Leadership Operating System series.

If you enjoyed today's conversation, I'd be so grateful if you would subscribe, leave a review, or share this episode with another leader. It helps more people discover the show and build systems that create more capacity for what matters most.

🎯 Free Resource: Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist

📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate

🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas

Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI

📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards

🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178

🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc

🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y

🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o

Keywords: information management, leadership operating system, knowledge management, digital organization, workplace organization, leadership productivity, management systems, project management, task management, Microsoft OneNote, Microsoft Planner, Microsoft Teams, email organization, documentation, delegation, leadership systems, team communication, decision-making, proactive leadership, organizational knowledge, how to find information at work

What happens when your brain becomes the operating system for your entire team?

Keeping everything in your head can look like exceptional leadership. You remember the deadlines, connect the conversations, catch what others miss, and always seem to know what needs to happen next.

But underneath that competence is a hidden cost: mental overload, reactive decision-making, team dependency, execution risk, and a growing organization that can only move as quickly as you can personally coordinate it.

In this episode, you’ll learn:

• Why capable leaders accidentally become the “integration layer” for their teams

• How keeping everything in your head contributes to leadership burnout and reaction mode

• Why your helpfulness may be creating team dependency

• How to recognize when your memory has become the system

• A simple exercise for separating tasks, projects, information, leadership rhythms, and strategic decisions

• How to begin creating clarity without building another complicated productivity system

Your brain is a powerful place to think, connect, create, and decide. It is a terrible place to store the operating system for an entire team.

You are not supposed to be the system. You are supposed to build it.

Ready to build a Leadership Operating System that creates more clarity, consistency, and proactive leadership?

Join me for the free live workshop, Build Your Leadership Operating System, on Tuesday, September 29th. When you save your spot, you’ll also receive the Leadership Operating System Quick Start Guide. 

We’re diving into information management and how to stop hunting for the information you need. You’ll learn how to create a reliable home for your most important information so you and your team can find what you need, when you need it.

If this episode hits home, join me on September 29 for my free live workshop, Build Your Leadership Operating System.

We'll explore why successful leaders become increasingly reactive as complexity grows, the five systems behind the way you lead, and how to start building a Leadership Operating System you trust.

👉 Save your seat: https://www.kfaconsulting.org/build-your-leadership-operating-system-workshop

📋 Take the FREE Leadership Operating System Audit

🌱 Join My Podcast Community and App for Professionals

🎙️ Subscribe so you don't miss the next episode in this Leadership Operating System series.

If you enjoyed today's conversation, I'd be so grateful if you would subscribe, leave a review, or share this episode with another leader. It helps more people discover the show and build systems that create more capacity for what matters most.

🎯 Free Resource: Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist

📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate

🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas

Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI

📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards

🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178

🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc

🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y

🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o

Keywords: leadership operating system, leadership systems, mental load at work, manager burnout, overwhelmed manager, leadership productivity, team accountability, delegation, information management, strategic leadership, proactive leadership, organizational systems, project management, manager organization, leadership development.

If you’re a manager who feels like you’re constantly reacting, checking multiple systems, or trying to hold the entire picture of your team and work in your head, you may not need another to-do list—you may need a Leadership Scorecard.

In this episode of Get Organized at Work, I’m breaking down the three areas every manager should be able to see clearly: organizational performance, team health, and Leader Standard Work.

You’ll learn:

• The difference between a Weekly Dashboard and a Leadership Scorecard

• What metrics and signals actually belong on a leadership scorecard

• How to think about leading vs. lagging indicators

• Why team health deserves visibility alongside business performance

• How Leader Standard Work helps you measure whether you’re consistently doing the leadership work that drives results

• Why a scorecard is not your entire system—but an important part of your Leadership Operating System

• How better visibility can help you move from reactive management to intentional leadership

The goal isn’t to measure everything. It’s to make the few things that matter most visible—so you can quickly understand what’s working, what needs attention, and where you need to lead.

Because getting organized at work isn’t about becoming better at remembering everything. It’s about building systems that allow you to remember less.

We're continuing the series with The Hidden Cost of Keeping Everything in Your Head—because when you're the person remembering the details…there is a cost to that.

And I think a lot of really high-performing leaders don't realize just how much energy they're spending being the human integration layer for their work.

If this episode hits home, join me on September 29 for my free live workshop, Build Your Leadership Operating System.

We'll explore why successful leaders become increasingly reactive as complexity grows, the five systems behind the way you lead, and how to start building a Leadership Operating System you trust.

👉 Save your seat: https://www.kfaconsulting.org/build-your-leadership-operating-system-workshop

📋 Take the FREE Leadership Operating System Audit

🌱 Join My Podcast Community and App for Professionals

🎙️ Subscribe so you don't miss the next episode in this Leadership Operating System series.

If you enjoyed today's conversation, I'd be so grateful if you would subscribe, leave a review, or share this episode with another leader. It helps more people discover the show and build systems that create more capacity for what matters most.

🎯 Free Resource: Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist

📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate

🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas

Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI

📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards

🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178

🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc

🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y

🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o

Keywords: leadership scorecard, leadership dashboard, manager dashboard, leadership metrics, management metrics, Leader Standard Work, leadership operating system, manager productivity, leadership systems, team performance metrics, team health, leading indicators, lagging indicators, strategic leadership, reactive management, leadership planning, how to be a better manager, management systems, getting organized at work

If your task list keeps getting longer but you still feel like you're constantly reacting at work, you may not have a task-management problem.

You may have a systems problem.

As your leadership grows, so does the complexity you're managing: more projects, people, meetings, decisions, information, delegated work, follow-up, and competing priorities. Eventually, even a great to-do list can't hold all of it.

In this episode of Get Organized at Work, I'm breaking down why leaders need to stop trying to manage everything like a task and start building the systems underneath the way they work and lead.

We'll talk about:

• Why traditional task management starts to break down as your responsibilities grow
• The five interconnected systems of a Leadership Operating System: Information, Projects, Tasks, Leadership, and Strategic Planning
• What happens when your systems aren't connected—and you become the integration layer
• Why lack of visibility can keep even highly capable leaders stuck in reaction mode
• How to identify the system underneath the friction you're experiencing at work
• The shift from remembering and carrying everything yourself to creating systems you can actually trust

Because the goal isn't to become better at carrying everything.

It's to build a way of working that helps you consistently know:

What matters. Where it stands. What needs you. And what can wait.

If you've been searching for better task management, project management, productivity, organization, or time-management strategies at work, this episode will help you zoom out and ask a much more powerful question:

What systems would make this easier to lead?

We're continuing the series with The One Leadership Dashboard Every Manager Needs—and talking about how to create visibility across the work you're responsible for leading.

If this episode hits home, join me on September 29 for my free live workshop, Build Your Leadership Operating System.

We'll explore why successful leaders become increasingly reactive as complexity grows, the five systems behind the way you lead, and how to start building a Leadership Operating System you trust.

👉 Save your seat: https://www.kfaconsulting.org/build-your-leadership-operating-system-workshop

📋 Take the FREE Leadership Operating System Audit

🌱 Join My Podcast Community and App for Professionals

🎙️ Subscribe so you don't miss the next episode in this Leadership Operating System series.

If you enjoyed today's conversation, I'd be so grateful if you would subscribe, leave a review, or share this episode with another leader. It helps more people discover the show and build systems that create more capacity for what matters most.

🎯 Free Resource: Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist

📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate

🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas

Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI

📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards

🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178

🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc

🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y

🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o

leadership operating system, task management, task management for leaders, productivity at work, leadership productivity, how to get organized at work, organization for leaders, leadership systems, project management, information management, strategic planning, leadership management, overwhelmed at work, reactive leadership, productivity systems, time management for leaders, how to prioritize at work, delegation and follow-up, leadership dashboard, work organization

Have you ever looked around your desk (or your inbox) and thought...

"How am I this busy and still feel so disorganized?"

If you're a high-performing leader, manager, project manager, healthcare professional, or business owner, the answer might surprise you.

In this episode of Get Organized at Work, I'm sharing one of the biggest leadership lessons I've learned this year:

Success creates complexity.

As your career grows, your responsibilities don't just increase—they become exponentially more complex. The systems that helped you succeed early in your career often aren't the systems that will sustain you as a leader.

If you've been feeling overwhelmed, scattered, or like you're constantly juggling too many priorities, this episode will help you see your work through a completely different lens.

We'll explore:

• Why high performers often feel disorganized
• The hidden cost of leadership growth
• Why more discipline isn't usually the answer
• How complexity changes the way leaders need to work
• Why building a Leadership Operating System can create more clarity, confidence, and follow-through

This episode kicks off a brand-new series exploring the five core systems every leader needs to thrive in today's increasingly complex workplace.

Because getting organized isn't about doing more.

It's about creating the clarity to lead what matters most.

📋 Take the FREE Leadership Operating System Audit

🌱 Join My Podcast Community and App for Professionals

🎙️ Subscribe so you don't miss the next episode in this Leadership Operating System series.

If you enjoyed today's conversation, I'd be so grateful if you would subscribe, leave a review, or share this episode with another leader. It helps more people discover the show and build systems that create more capacity for what matters most.

🎯 Free Resource: Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist

📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate

🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas

Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI

📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards

🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178

🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc

🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y

🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o

Leadership Development • Leadership Systems • Productivity for Leaders • Executive Function • Organizational Systems • Time Management • Project Management • Information Management • Leadership Operating System • Get Organized at Work • Manager Productivity • Leadership Habits • Workplace Organization • High Performance • Personal Knowledge Management • OneNote Productivity • Leadership Podcast • Healthcare Leadership • Professional Development

Today is my birthday, and birthdays have a funny way of making me pause and reflect.

As I looked back over the past year, I realized something that completely changed how I think about leadership, organization, and even my own business.

For years, I thought I was teaching OneNote and time management. But after working with hundreds of leaders, creating the Ultimate OneNote Hub, launching the Leadership Operating System Audit, and hearing incredible success stories from members of our community, I realized I was actually teaching something much bigger.

In this episode, I'm sharing the five leadership systems that I believe every leader needs:

📝 Task Management – Know your top priorities each day.

📁 Project Management – Always know the status of your projects.

📄 Information Management – Quickly find meeting notes and important information when you need it.

👥 Leadership Management – Know who and what needs your leadership attention.

🎯 Strategic Planning – Pause to plan instead of constantly reacting.

I'll also share what I've learned from the first 26 Leadership Operating System Audit responses, why I believe most leaders don't actually have a time management problem, and how one weak system can quietly create friction throughout your entire workday.

If you've ever felt overwhelmed, reactive, or like you're working hard but never quite getting ahead, I think this episode will help you identify where to start.

Remember: You don't need to rebuild your entire life.

You just need to build the next system.

📋 Take the FREE Leadership Operating System Audit

🌱 Join My Podcast Community and App for Professionals

If you enjoyed today's conversation, I'd be so grateful if you would subscribe, leave a review, or share this episode with another leader. It helps more people discover the show and build systems that create more capacity for what matters most.

🎯 Free Resource: Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist

📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate

🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas

Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI

📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards

🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178

🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc

🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y

🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o

leadership, leadership development, leadership systems, leadership operating system, productivity, workplace organization, time management, project management. task management, strategic planning, information management, meeting notes, OneNote. Microsoft OneNote, OneNote for work. executive leadership, healthcare leadership, manager productivity, new manager, leader organization, weekly planning, work organization, professional development, work systems, organizational systems, personal productivity, intentional leadership, leadership habits, leadership podcast, get organized at work

Why does slowing down feel so...wrong?

If you've ever felt guilty for blocking 30 minutes to plan your week, reflect, or simply think ahead, you're not alone.

Many high-performing professionals have been conditioned to believe that productivity only counts if it looks busy. But what if the most valuable work you do isn't answering emails or checking off tasks—but preventing problems before they happen?

In this episode, I share a story from my years working in a hospital blood bank that completely changed how I think about productivity, leadership, and creating systems that reduce chaos before it starts. We'll explore why planning feels uncomfortable, why your nervous system may resist slowing down, and how creating intentional thinking time can completely transform the way you lead.

If you're ready to stop reacting and start leading proactively, this episode is for you.

✨ In this episode you'll learn:

• Why planning often feels "unproductive" (even though it isn't)
• The difference between visible work and invisible work
• How high-performing leaders create space to think
• Why preventing chaos is more valuable than constantly responding to it
• One simple practice you can implement this week

Next Steps: 1. Take the Leadership Operating System Audit - ➡️Leadership Operating System Audit Link

2. Join the Get Organized at Work Community and improve your score with us through our weekly practice - 📱Join My Podcast Community and App for Professionals

leadership development, productivity mindset, weekly planning, time management, high performer, leadership habits, leadership operating system, organization, work systems, productivity tips, manager development, burnout prevention, systems thinking, planning ahead, leadership skills

🎯 Free Resource: Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist

📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate

🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas

Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI

📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards

🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178

🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc

🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y

🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o

What if the goal isn't to become more productive... but more present?

When we're in "hero mode," our brains become incredibly efficient at scanning for problems, deadlines, and the next thing that needs our attention. It's how we survive busy seasons.

But it's also why we miss so much.

In this episode, I'm sharing one of the biggest lessons I've learned this summer: the connection between margin, noticing, and leadership. We'll talk about why organization isn't just about getting more done—it's about creating enough space to see the people, opportunities, patterns, and moments that matter most.

If you've been feeling like you're constantly reacting instead of leading, this episode is for you.

• Why hero mode narrows our perspective
• The difference between surviving and leading
• How systems create margin—not just productivity
• Questions that help you become a more observant leader
• Why noticing might be your greatest leadership skill

☕ Coffee with Kayla Challenge: This week, spend five intentional minutes simply noticing. No fixing. No optimizing. Just ask yourself:

"What have I been too busy to see?"

☕ Inside the Get Organized at Work Community, we're practicing these leadership habits together every Monday during Coffee with Kayla. We'll open our Weekly Dashboards, plan the week, and build the habits that help leaders become more intentional over time.

Next Steps: 1. Take the Leadership Operating System Audit - ➡️Leadership Operating System Audit Link

2. Join the Get Organized at Work Community and improve your score with us through weekly Leadership Sprints - 📱Join My Podcast Community and App for Professionals

Remember: Leadership isn't about having all the answers. Sometimes the greatest value you bring to a conversation is asking the question that helps everyone else think differently.

🎯 Free Resource: Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist

📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate

🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas

Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI

📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards

🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178

🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc

🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y

🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o

The most valuable leadership skill I've learned wasn't having better answers—it was asking better questions.

Early in my career, I believed great leaders were the ones with the answers. The more responsibility I took on, the more I realized that the highest-impact leaders often do something very different.

They ask better questions.

In this episode, I'm sharing the questions that have transformed the way I lead, facilitate meetings, make decisions, and think strategically. These aren't questions I learned overnight—they've developed over years of building systems, creating more mental capacity, and learning to lead at a higher level.

We'll explore:

• Why leaders don't need to have all the answers
• The questions I ask in meetings to create clarity
• How better questions lead to better decisions
• Why systems create the capacity to think strategically
• A simple challenge you can use in your next meeting

If you've ever walked into a meeting feeling like you needed to prove yourself, this episode is for you.

☕ Inside the Get Organized at Work Community, we're practicing these leadership habits together every Monday during Coffee with Kayla. We'll open our Weekly Dashboards, plan the week, and build the habits that help leaders become more intentional over time.

Next Steps: 1. Take the Leadership Operating System Audit - ➡️Leadership Operating System Audit Link

2. Join the Get Organized at Work Community and improve your score with us through weekly Leadership Sprints - 📱Join My Podcast Community and App for Professionals

Remember: Leadership isn't about having all the answers. Sometimes the greatest value you bring to a conversation is asking the question that helps everyone else think differently.

🎯 Free Resource: Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist

📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate

🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas

Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI

📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards

🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178

🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc

🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y

🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o

Have you ever stopped to ask yourself why getting organized actually changes the way you lead?

For years, I've taught productivity systems, OneNote, weekly planning, and dashboards. I've experienced firsthand how these tools transformed my own career—but this weekend, I finally found the words to explain why they work.

In this episode, I'm sharing one of the biggest mindset shifts I've had in a long time:

Systems don't just help you get organized. They create capacity.

And that capacity gives you the mental space to notice patterns, ask better questions, make better decisions, and become a more intentional leader.

In this episode, we'll talk about:

• Why organization isn't the ultimate goal

• How systems create mental capacity

• The leadership shift from having all the answers to asking better questions

• Why awareness is the foundation of better decision-making

• A simple challenge to help you create more capacity this week

I'm also sharing an exciting update about a new way we'll be practicing these leadership habits together inside the Get Organized at Work Community through weekly Leadership Sprints.

If you've ever felt like you're capable of more but stuck reacting to your day instead of leading it, I think this episode will resonate with you.

Next Steps: 1. Take the Leadership Operating System Audit - ➡️Leadership Operating System Audit Link

2. Join the Get Organized at Work Community and improve your score with us through weekly Leadership Sprints - 📱Join My Podcast Community and App for Professionals

Remember: Getting organized isn't the destination. It's how we create the capacity to become the leaders we're capable of becoming.

📋 Free Simple Task List:  If you're feeling overwhelmed, download my free Simple Task List to capture everything in one place, organize your work, and identify your top 3–5 priorities (or even just 1–3 during especially busy seasons).

 ➡️https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist

🧠 Ultimate OneNote Hub:  Ready to build your complete Leadership Operating System? My Ultimate OneNote Hub includes weekly, monthly, and annual dashboards, project management tools, leadership templates, meeting notes, goals, and everything you need to lead proactively instead of reactively.

➡️https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate

📊 Leadership Operating System Audit Curious where you fall on the reactive vs. proactive leadership scale? Take my free Leadership Operating System Audit to discover your strengths, identify opportunities for growth, and receive personalized next steps.

➡️Leadership Operating System Audit Link

If you enjoyed this episode, I'd love it if you followed the podcast and shared it with another leader who's ready to stop reacting and start leading with intention.

Remember: Organization isn't the goal. Freedom is.

📱Join My Podcast Community and App for Professionals

Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/

Subscribe to my LinkedIn Newsletter: https://www.linkedin.com/build-relation/newsletter-follow?entityUrn=7459643636083896320

Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos

🎯 Free Resource: Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist

📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate

🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas

Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI

📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards

🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178

🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc

🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y

🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o

As we celebrate 250 years of independence this Fourth of July, I want to explore a different kind of freedom—the kind every leader is really looking for.

Not freedom from work.

Freedom from constant reaction.

Freedom from carrying your to-do list around in your head.

Freedom to leave work on time, be present with your family, and lead with intention instead of urgency.

This week has been a real test of that for me. With sick kids, getting sick myself, and a shortened holiday work week, I found myself relying on my Leadership Operating System more than ever. It didn't prevent life from happening—but it helped me navigate the chaos with clarity.

In this episode, I'm sharing the three questions I ask whenever life interrupts my plans and how simple leadership systems create the freedom to think clearly, prioritize what matters, and protect your energy.

• Why freedom—not productivity—is the goal of effective leadership

• The difference between reacting to work and leading with intention

• The three questions I use to prioritize during overwhelming weeks

• How a Leadership Operating System helps you make better decisions under pressure

• Simple ways to create more freedom in your workweek

📋 Free Simple Task List:  If you're feeling overwhelmed, download my free Simple Task List to capture everything in one place, organize your work, and identify your top 3–5 priorities (or even just 1–3 during especially busy seasons).

 ➡️https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist

🧠 Ultimate OneNote Hub:  Ready to build your complete Leadership Operating System? My Ultimate OneNote Hub includes weekly, monthly, and annual dashboards, project management tools, leadership templates, meeting notes, goals, and everything you need to lead proactively instead of reactively.

➡️https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate

📊 Leadership Operating System Audit Curious where you fall on the reactive vs. proactive leadership scale? Take my free Leadership Operating System Audit to discover your strengths, identify opportunities for growth, and receive personalized next steps.

➡️Leadership Operating System Audit Link

If you enjoyed this episode, I'd love it if you followed the podcast and shared it with another leader who's ready to stop reacting and start leading with intention.

Remember: Organization isn't the goal. Freedom is.

📱Join My Podcast Community and App for Professionals

Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/

Subscribe to my LinkedIn Newsletter: https://www.linkedin.com/build-relation/newsletter-follow?entityUrn=7459643636083896320

Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos

🎯 Free Resource: Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist

📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate

🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas

Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI

📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards

🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178

🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc

🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y

🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o

Most leaders know what matters.

They know their priorities. They know they should review their goals. They know they should proactively plan their week.

So why do so many leaders still feel overwhelmed, reactive, and stuck in firefighting mode?

In this episode of Get Organized at Work, Kayla Fahey-Ahrndt shares a powerful shift in her leadership philosophy after reviewing results from the new Leadership Operating Score Audit.

For years, she believed:

Awareness + Intention = Proactive Leadership with drives Strategic Results

But after working with leaders and analyzing assessment results, she discovered a missing ingredient: readiness.

You'll learn:

• Why awareness alone doesn't create change

• Why leaders stay reactive even when they know what matters

• The hidden cost of constant busyness

• Why slowing down feels uncomfortable (but is often the key to moving faster)

• How to build evidence that creates lasting behavior change

• The connection between weekly planning, goal reviews, and proactive leadership

If you're struggling with overwhelm, productivity, time management, leadership effectiveness, project organization, or staying focused on strategic priorities, this episode will help you understand what's really keeping you stuck.

🎯 Take the free Leadership Operating System Audit and calculate your Leadership Operating Score—a simple assessment designed to help you identify strengths, uncover gaps, and pinpoint where your current systems may be creating friction.

📱Join My Podcast Community and App for Professionals

Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/

Subscribe to my LinkedIn Newsletter: https://www.linkedin.com/build-relation/newsletter-follow?entityUrn=7459643636083896320

Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos

🎯 Free Resource: Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist

📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate

🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas

Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI

📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards

🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178

🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc

🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y

🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o

Leadership, Productivity, Time Management, Leadership Development, Project Management, Goal Setting, Weekly Planning, Proactive Leadership, Organizational Systems, Leadership Operating System

Are you struggling to stay organized at work despite trying every productivity tip and time management hack?

In this episode of Get Organized at Work, we're taking a different approach.

Instead of focusing on time management, we're exploring the five core systems every leader needs to operate proactively, reduce overwhelm, and stay focused on what matters most.

You'll also complete the Leadership Operating System Audit and calculate your Leadership Operating Score—a simple assessment designed to help you identify strengths, uncover gaps, and pinpoint where your current systems may be creating friction.

In this episode, you'll learn:

✅ The difference between a time management/discipline problem and a systems problem

✅ The 5 core leadership systems every professional needs

✅ How to improve project management, task management, and information organization

✅ Why leadership management is different from productivity management

✅ How proactive leaders consistently plan, review, and improve

✅ The simple formula behind proactive leadership

📌 Information Management System

📌 Project Management System

📌 Task Management System

📌 Leadership Management System

📌 Strategic Planning System

If you've ever felt overwhelmed by competing priorities, scattered information, forgotten follow-ups, or constant firefighting, this episode will help you identify where your Leadership Operating System needs support.

🎁 Take the free Leadership Operating System Audit and download the Leadership Operating System Quick Start Guide:

Leadership Operating System Audit

leadership development, leadership systems, productivity for leaders, time management, project management, leadership operating system, proactive leadership, organization at work, manager productivity, leadership skills, workplace organization, strategic planning, task management, OneNote productivity, leadership habits, work organization

📱Join My Podcast Community and App for Professionals

Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/

Subscribe to my LinkedIn Newsletter: https://www.linkedin.com/build-relation/newsletter-follow?entityUrn=7459643636083896320

Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos

🎯 Free Resource: Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist

📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate

🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas

Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI

📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards

🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178

🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc

🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y

🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o

After breaking my toe and losing a goal I'd been working toward for months, I was reminded of something important: the best systems aren't designed for perfect weeks—they're designed for real life.

After unexpectedly breaking my toe and losing the opportunity to run a race I had been training for, I found myself reflecting on a question every leader eventually faces:

What happens when life interrupts your plans?

In this episode of the Get Organized at Work podcast, I'm sharing a personal story about disappointment, resilience, and the surprising role productivity systems play during life's unexpected detours.

Most productivity advice focuses on doing more, working faster, and staying disciplined. But the real purpose of a great system isn't helping you perform during perfect weeks—it's helping you recover when things don't go according to plan.

Whether you're navigating a project setback, a career challenge, a family obligation, burnout, or an unexpected life event, this episode will help you rethink what sustainable productivity really looks like.

In this episode, you'll learn: • Why setbacks feel so disruptive to our goals and identity • The difference between discipline and resilience • How leadership systems reduce overwhelm during difficult seasons • Why weekly planning and project management matter most when life gets messy • How to create a productivity system that helps you get back on track faster

🎯 Free Resource: Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist

📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate

🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas

Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI

📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards

🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178

🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc

🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y

🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o

📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership): https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359

HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST

1. Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link
2. 🛒Shop My Amazon Storefront

📱Join My Podcast Community and App for Professionals

Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/

Subscribe to my LinkedIn Newsletter: https://www.linkedin.com/build-relation/newsletter-follow?entityUrn=7459643636083896320

Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos

productivity system, leadership system, sustainable productivity, work organization, leadership development, project management, weekly planning, goal setting, resilience, overcoming setbacks, productivity for leaders, OneNote organization, leadership habits, work-life balance, time management, recovering from disappointment, leadership operating system, personal productivity, professional development, overwhelmed at work

If your projects feel overwhelming, the problem may not be your workload—it may be your system.

In this episode of Get Organized at Work, I'm continuing the "Fix Your" series by tackling one of the biggest challenges leaders face: managing projects, priorities, and workflows without feeling scattered or reactive.

The truth is that not all work is the same. Strategic initiatives, individual projects, repeatable processes, and personal priorities each require a different approach. When everything lives on one giant to-do list, important work gets buried and leaders lose visibility.

In this episode, I'm walking through the four Kanban boards I use to organize work, reduce mental clutter, and lead more proactively:

✔ Program Management Board (managing multiple projects) ✔ Single Project Management Board ✔ Process Kanban Board (workflow templates and repeatable systems) ✔ Personal Kanban Board (my leadership dashboard)

You'll learn:

• How to organize multiple projects without feeling overwhelmed

• The difference between project management and process management

• Why visibility is one of the most important leadership skills

• How Kanban boards help reduce decision fatigue

• Practical ways to improve project organization and workflow management

• How leaders can build systems instead of relying on memory

Whether you're a healthcare leader, manager, director, project manager, or team leader, this episode will help you create a clearer system for managing your work and leading with confidence.

🎥 Watch the full tutorial: Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI

📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards

🎯 Free Resource: Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist

📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate

🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas

🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178

🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc

🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y

🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o

📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership): https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359

HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST

1. Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link
2. 🛒Shop My Amazon Storefront

📱Join My Podcast Community and App for Professionals

Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/

Subscribe to my LinkedIn Newsletter: https://www.linkedin.com/build-relation/newsletter-follow?entityUrn=7459643636083896320

Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos

Keywords:

Project Management, Kanban Board, Leadership Development, Microsoft Planner, Productivity Systems, Leadership Operating System,   Workflow Management, Get Organized At Work, Healthcare Leadership, Time Management, Leadership Skills, Project Organization, Leadership Dashboard

If your workday feels reactive, chaotic, mentally cluttered, or like you’re constantly trying to “catch up,” this episode is for you.

In this rerun of one of the most impactful episodes of the Get Organized at Work podcast, Kayla Fahey-Ahrndt breaks down the hidden signs that your organizational systems at work may not actually be supporting you — even if you’re high-performing, motivated, and capable.

You’ll learn how to recognize:

• cognitive overload at work

• invisible work and mental clutter

• why your to-do list never feels done

• the real cost of reactive workflows

• signs your leadership systems are breaking down

• how disorganization impacts stress, energy, and productivity

• practical ways to create systems that actually reduce overwhelm

Whether you’re a healthcare leader, manager, working professional, entrepreneur, or busy working mom trying to stay organized, this episode will help you identify where the friction is happening — and how to build systems that create clarity, calm, and momentum.

If you’ve ever thought: “I’m working hard… so why does everything still feel messy?” this episode will help you understand why.

🎧 Listen in for practical strategies around:

• organizational systems

• leadership systems

• time management

• task management

• productivity for leaders

• reducing overwhelm at work

• proactive planning

• workflow organization

• leader standard work

• creating structure that supports your brain

🎯 Free Resource: Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist

📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate

🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas

🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178

🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc

🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y

🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o

📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership): https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359

Keywords: organizational systems at work, productivity systems, overwhelmed at work, leadership organization, time management for leaders, reduce overwhelm, mental clutter, workflow systems, organization for professionals, proactive leadership, leader standard work, task management systems, working mom productivity, healthcare leadership, OneNote organization

Feeling exhausted, overstimulated, and constantly behind — even when you’re trying to stay organized?

In this episode of Get Organized at Work, I’m sharing why the real productivity problem for most leaders and working professionals isn’t actually time management… it’s energy management.

We talk about:

• Why traditional productivity advice often fails
• The hidden energy leaks draining your focus and motivation
• How meetings, constant context switching, and reactive work create burnout
• The “50% meeting rule” and why protecting your calendar matters
• Systems to proactively manage your mental, emotional, and physical energy
• How to rebuild your energy when you feel depleted
• Why organized leaders think differently about productivity
• Creating workflows, routines, and boundaries that actually support your life

I’m also sharing practical leadership systems I use inside my weekly planning process, Leader Standard Work, OneNote Hub, Microsoft Planner workflows, and proactive scheduling strategies that help reduce overwhelm and decision fatigue.

If you’ve been feeling tired, reactive, overstimulated, or stuck in survival mode — this episode will help you reset and build systems that support sustainable success.

📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership): https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359

🎯 Free Resource: Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist

📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate

🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas

🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178

🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc

🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y

🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o

📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership): https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359

HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST

1. Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link
2. 🛒Shop My Amazon Storefront

📱Join My Podcast Community and App for Professionals

🗞Get My Newsletter

Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/

Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos

energy management for leaders, burnout prevention, leadership productivity, time management for professionals, organized leadership, how to stop feeling overwhelmed, systems for leaders, proactive leadership, Leader Standard Work, OneNote productivity, Microsoft Planner workflow, work-life balance, leadership podcast, productivity systems, workplace burnout, energy management vs time management

Do you feel overwhelmed at work even though you’ve tried every productivity app, planner, or organization tool out there?

In this episode of the Get Organized at Work podcast, healthcare leader and systems expert Kayla Fahey-Ahrndt shares a powerful realization after leading a Microsoft Teams and leadership systems workshop: the tool usually isn’t the problem.

Most professionals think they need:

• another productivity app

• a better task manager

• more tech tutorials

• or the perfect digital planner

…but what they actually need is a proactive system that creates visibility, clarity, and reduced mental overload.

Kayla dives into:

• why organization without intention still creates chaos

• the hidden mental load professionals carry every day

• why your brain should not be your task manager

• how proactive leaders build “second brain” systems

• the difference between reactive vs proactive leadership

• how to reduce overwhelm at work with intentional workflows

• why dashboards, OneNote, Planner, and visual systems work when paired with the right mindset

• and how to stop relying on memory to manage your work and life

If you’ve ever felt:

• mentally scattered

• reactive all day

• overloaded by meetings, emails, and follow-up

• or frustrated that productivity systems never seem to “stick”…

this episode will completely shift the way you think about organization and leadership.

Plus, Kayla shares details about her upcoming live community workshop where she’ll walk through the major cogs of an intentional work operating system and help professionals build systems that actually reduce overwhelm in real life.

---

✨ 📢Want to go deeper? Join the Get Organized at Work Community where the Ultimate OneNote Hub is included, and join our upcoming live webinar on Leadership + Q&A - 📅Tuesday, May 12th at 5pm Central.

Inside my Get Organized at Work community, I’m hosting a live workshop this Tuesday where we’re going to actually BUILD the core cogs of your work operating system together.

We’re going to walk through:

• the major buckets I think every professional needs
• how to get work out of your head
• how to define your systems
• and how to create visibility around your priorities so you feel more grounded and less reactive at work.

So if you want support, accountability, and practical systems you can actually use in real life… I would absolutely love to have you inside the community.

--

🎯 Free Resource: Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist

📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate

🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas

🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178

🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc

🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y

🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o

📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership): https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359

HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST

1. Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link
2. 🛒Shop My Amazon Storefront

📱Join My Podcast Community and App for Professionals

🗞Get My Newsletter

Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/

Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos

productivity systems, proactive leadership, organization systems, leadership workflows, OneNote organization, Microsoft Planner, reduce overwhelm at work, second brain system, leadership organization, task management, workplace productivity, intentional organization, mental load, organized leadership, time management for leaders, dashboard systems, professional organization, leadership systems, work organization, digital organization

You know that feeling when your week just… happens to you?

Meetings, emails, interruptions—and suddenly it’s Friday and you’re wondering what you actually accomplished.

In this episode, I’m walking you through exactly how to fix your week using a simple Weekly Dashboard system I use inside my OneNote Hub.

This is the system I rely on as a healthcare leader, working mom of three, and business owner to stay focused, proactive, and organized—without constantly rewriting my to-do list or starting over every day.

We’re not just talking about weekly planning… We’re building a system that helps you actually lead your week.

Inside this episode, you’ll learn:

• How to plan your week without feeling overwhelmed
• A simple weekly reset routine that actually works
• How to stop reacting to your calendar and start leading your priorities
• My Weekly Dashboard method (step-by-step)
• How to reduce decision fatigue and mental clutter at work
• Why your to-do list isn’t the problem—and what to fix instead

If your weeks feel chaotic, reactive, or scattered, this episode will give you a clear, simple structure you can start using immediately.

Grab your Weekly Dashboard Reset and start using this system today: 👉 https://kayla-fahey-ahrndt.myflodesk.com/weeklydashboard

If you want this fully built out and ready to use, check out my Ultimate OneNote Hub, where I walk you through: ✔ Weekly Dashboard ✔ Monthly check-ins ✔ Project + task management ✔ Leader Standard Work

👉 https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate

If this episode helped you, share it with a colleague or leader who feels overwhelmed at work—and don’t forget to follow the podcast for weekly strategies on leadership, organization, and productivity.

📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate

🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas

🎥 Watch the Monthly Check-In Dashboard tutorial in my OneNote Hub:

https://www.youtube.com/watch?v=JRdFQJsa0WM

🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178

🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc

🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y

🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o

📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership): https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359

HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST

1. Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link
2. 🛒Shop My Amazon Storefront

📱Join My Podcast Community and App for Professionals

🗞Get My Newsletter

Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/

Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos

weekly planning, how to plan your week, weekly reset routine. organize your week. time management for professionals. productivity for leaders, weekly planning system, how to be more productive at work, reduce overwhelm at work, leader standard work, weekly dashboard, how to stop feeling behind, work organization tips, working mom productivity, one note productivity system

In this episode of Get Organized at Work, we’re kicking off the Fix This System series by tackling one of the biggest productivity challenges professionals face: a to-do list that just doesn’t work.

If your tasks are scattered across emails, notes, and your brain, it’s not a time management problem—it’s a system problem.

Today, I’m walking you through a simple task management system you can start using immediately to:

• Organize your to-do list at work
• Stop feeling overwhelmed by too many tasks
• Keep track of projects and priorities
• Reduce decision fatigue
• Actually follow through on what matters most

This realistic and flexible system is designed for busy professionals, leaders, and working moms who want to stay organized at work without complicated tools or constant list rewriting.

🎯 Free Resource: Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist

🎥If you’re ready to take this to the next level, my Ultimate OneNote Hub walks you step-by-step through building a complete system for your tasks, projects, and leadership workflow. Here it is on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas

📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate

✨ What You’ll Learn in This Episode:

• Why traditional to-do lists don’t work
• The biggest mistakes people make with task management
• How to organize tasks into a simple, clear system
• How to prioritize your work without overwhelm
• A realistic daily workflow that actually works

🔁 This episode is part of the Fix This System series, where we simplify and streamline the systems you use every day at work.

Next up: Fix Your Week 👀

🎧 If this episode helped you, share it with a colleague or friend who needs a better system at work!

Keywords:

to do list system, task management system, how to organize tasks at work, productivity for busy professionals, how to stop feeling overwhelmed at work, simple productivity system, organize your work, time management tips for professionals, leadership productivity, task organization methods, reduce overwhelm at work, how to prioritize tasks, how to organize your to do list at work. best to do list system for busy professionals, how to manage too many tasks at work, simple task system for working moms, how to stop rewriting your to do list

Are you constantly feeling behind at work—even when you have a plan? Like your day gets hijacked by emails, meetings, and “urgent” requests you didn’t see coming?

👉 The problem might not be your productivity… 👉 It might be unplanned work.

In this episode of Get Organized at Work, we’re diving into how unplanned work is stealing your time—and more importantly, how to take back control using a simple, visual system: Kanban boards.

You’ll learn how to:

• Identify and track unplanned work (the hidden time thief)
• Understand why you feel reactive instead of proactive
• Use a Kanban board (To Do, Doing, Done) to make your work visible
• Categorize your work (unplanned, maintenance, business requests, team improvements)
• Create better focus, prioritization, and leadership clarity
• Integrate this system into your Ultimate OneNote Hub or Microsoft Teams Planner

This episode is especially powerful for healthcare leaders, managers, and busy professionals who are juggling competing priorities and want a more proactive, organized workflow.

✨ Plus—inside my Get Organized at Work Community app, I’m sharing a plug-and-play Kanban board templates that work in Microsoft Planner and can be linked to Micorsoft OneNote, recreated in a Loop Kanban Board, or in any other kanban board app to help you implement this immediately.

👉 Join the Get Organized at Work Community & get my Microsoft Planner Kanban Board e-book for free: https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359 🔗Grab the "Get Organized at Work with Microsoft Planner: The Kanban System for Clear, Strategic, and Visible Work" E-Book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards 👉 🎥Watch the YouTube walkthrough "Microsoft Planner Tutorial - How to Create a Kanban Board for Project Management"  https://www.youtube.com/watch?v=NUzPfuFZsps&feature=youtu.be

📕* Making Work Visible book

*Amazon affiliate link.

If this episode helped you, share it with a colleague or leader who feels overwhelmed at work—and don’t forget to follow the podcast for weekly strategies on leadership, organization, and productivity.

📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate

🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas

🎥 Watch the Monthly Check-In Dashboard tutorial in my OneNote Hub:

https://www.youtube.com/watch?v=JRdFQJsa0WM

🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178

🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc

🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y

🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o

📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership): https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359

HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST

1. Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link
2. 🛒Shop My Amazon Storefront

📱Join My Podcast Community and App for Professionals

🗞Get My Newsletter

Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/

Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos

unplanned work, Kanban board, productivity for leaders, time management at work, how to get organized at work, leader standard work, Microsoft Planner tips, OneNote organization system, workflow management, visual management, healthcare leadership productivity, reduce overwhelm at work, proactive leadership, work organization strategies, business productivity systems

Feeling behind at work—even when you’re busy all day? It might not be your workload… it might be a lack of intentional reflection.

In this episode of Get Organized at Work, Kayla Fahey-Ahrndt walks you through the monthly check-in process that organized leaders use to build self-awareness, clarity, and intention in their work and life.

Instead of reacting to tasks and staying stuck in overwhelm, this simple monthly reset helps you step back, evaluate your progress, and move forward with purpose.

Kayla shares her exact Monthly Check-In framework from her Ultimate OneNote Hub, including how to:

• Reflect on your performance and energy over the past month
• Review personal, professional, and team goals
• Identify what’s working (and what’s not)
• Reset your priorities and focus for the next month
• Let go of what no longer serves you

If you’ve been feeling stuck, scattered, or constantly reacting at work, this episode will help you create space to think, lead yourself, and take back control of your time and energy.

🎥 Want to see this in action? Check out the full YouTube tutorial linked here where Kayla walks through her Monthly Check-In dashboard step-by-step inside her OneNote system. 

💻 Ready to go deeper? Join the Get Organized at Work community for access to templates, systems, and live coaching to help you become a more proactive, organized leader.

➡️https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359

📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate

🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas

🎥 Watch the Monthly Check-In Dashboard tutorial in my OneNote Hub:

https://www.youtube.com/watch?v=JRdFQJsa0WM

🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178

🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc

🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y

🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o

📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership): https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359

HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST

1. Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link
2. 🛒Shop My Amazon Storefront

📱Join My Podcast Community and App for Professionals

🗞Get My Newsletter

Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/

Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos

monthly check in, monthly reset routine, productivity system, self awareness at work, intentional living, leadership development, time management for leaders, organized leader, reduce overwhelm at work, work organization tips, goal setting and reflection, professional development habits, OneNote organization, leader standard work, weekly and monthly planning, proactive leadership, personal productivity system, how to stay organized at work

NASA’s Artemis II mission just changed how they’re communicating its value—and it’s a leadership lesson every professional needs to hear. In this episode, we break down what shifted in NASA’s messaging, why the value was always there but not clearly communicated, and how you can apply this exact approach to your own work.

If you’ve ever felt like your work isn’t being recognized, understood, or supported, this episode will show you how to clearly communicate your impact using a simple Value & Impact framework. Learn how to articulate ROI, highlight risk mitigation, and connect your work to strategic goals so leaders and stakeholders truly see your value.

Whether you’re leading projects, managing teams, or working toward your next promotion, this is a must-listen for improving executive communication and leadership presence.

✨ 📢Want to go deeper? Join the Get Organized at Work Community where the Ultimate OneNote Hub is included plus immediately gain access to my 6 module Get Organized at Work Blueprint Course.

➡️https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359

📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate

🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas

🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178

🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc

🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y

🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o

📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership): https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359

HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST

1. Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link
2. 🛒Shop My Amazon Storefront

📱Join My Podcast Community and App for Professionals

🗞Get My Newsletter

Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/

Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos

Keywords: leadership communication, communicating value at work, executive presence, project management leadership, stakeholder communication, ROI in leadership, career growth, leadership strategy, OneNote organization system, leader standard work

Are you using multiple productivity tools at work—but still feeling overwhelmed, reactive, and scattered?

In this episode of Get Organized at Work, we’re diving into the real reason your organization system isn’t working—and it’s not because you need another app.

If you’re juggling Outlook, Microsoft Teams, Planner, and OneNote but still feel like nothing is truly connected, this episode will help you understand why—and what to do instead.

You’ll learn:

• Why productivity tools alone don’t solve overwhelm
• The hidden cost of disconnected systems at work
• What it actually means to have a “connected workflow”
• How to start building a centralized system that supports proactive leadership

If you’re ready to move from reactive to grounded and finally feel in control of your work, this episode is for you.

✨ 📢Want to go deeper? Join the Get Organized at Work Community where the Ultimate OneNote Hub is included, and join our upcoming live walkthrough + Q&A - 📅Tuesday, March 31st at 5pm Central

📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate

🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas

🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178

🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc

🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y

🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o

📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership): https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359

HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST

1. Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link
2. 🛒Shop My Amazon Storefront

📱Join My Podcast Community and App for Professionals

🗞Get My Newsletter

Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/

Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos

---

Keywords: productivity system, OneNote workflow, Microsoft Teams organization, Outlook task management, Planner workflow, leader standard work, time management for leaders, organization at work, reduce overwhelm at work, digital organization system

Feeling overwhelmed at work—even when you have a planner, to-do list, or organization system that should be working?

In this episode of the Get Organized at Work podcast, Kayla Fahey-Ahrndt breaks down the real reason you feel scattered, distracted, or mentally exhausted at work—and it’s not your workload.

It’s what you’re carrying.

This episode dives into the concept of mental clutter and “excess baggage”—the hidden thoughts, worries, and unresolved decisions that quietly drain your focus, productivity, and clarity as a leader.

You’ll learn how to:

• Identify the mental load that’s keeping you overwhelmed
• Separate what’s actually in your control vs. what’s not
• Turn overthinking into clear, actionable next steps
• Use your organization system (like OneNote, planners, or dashboards) to hold your work instead of your brain
• Reduce workplace stress and feel more calm, focused, and in control

If you’ve ever felt like:

• “Why do I still feel overwhelmed even when I’m organized?”
• “My brain feels full all the time”
• “I know what to do, but I can’t focus”

This episode will give you a simple, powerful reset.

✨ Because getting organized at work isn’t just about managing your tasks— it’s about managing your thinking.

Want more support organizing your work and your mindset?

Join the Get Organized at Work Community where we go deeper into:

• Leader standard work
• Weekly planning systems
• Mental clarity + productivity strategies
• Sustainable organization for busy professionals

📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate

🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas

🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178

🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc

🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y

🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o

📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership): https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359

HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST

1. Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link
2. 🛒Shop My Amazon Storefront

📱Join My Podcast Community and App for Professionals

🗞Get My Newsletter

Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/

Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos

overwhelmed at work, how to stop feeling overwhelmed, mental clutter, productivity tips, organization at work, time management for professionals, leadership productivity, reduce stress at work, overthinking at work, workplace organization, OneNote productivity, leader standard work, task management system, focus at work, professional development, work organization tips

Performance review season can feel stressful — but it’s also one of the best opportunities all year to reflect on your work, demonstrate your impact, and design better goals for the future.

In this episode of Get Organized at Work, Kayla shares how to approach your self-assessment and annual goal setting in a thoughtful, strategic way.

Instead of treating goals as rigid checkboxes, Kayla introduces the idea that great goals act like vectors — providing direction and momentum while still allowing leaders to adapt as priorities evolve.

You’ll learn how to conduct a meaningful self-assessment, identify what worked throughout the year, and design goals that support growth, leadership impact, and continuous improvement.

Kayla also shares the annual self-assessment framework and goal-setting template she uses inside her Ultimate OneNote Hub, including how to review goals, track progress, and adjust throughout the year.

If you're preparing for a performance review or planning goals for the upcoming year, this episode will help you approach the process with clarity and confidence.

• Why self-assessments are essential for leadership growth • The key questions to ask during performance review season • How to evaluate your goals and demonstrate impact • Why effective goals behave like vectors instead of fixed targets • How to design SMART goals that can adapt throughout the year • How to use reflection to improve your leadership systems

If you’d like to see how Kayla organizes her annual goals and performance reviews inside the Ultimate OneNote Hub, check out the YouTube tutorial linked here:

🎥Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment Template: https://youtu.be/wf7qvyBNK5o

📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate

🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas

🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178

🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc

🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y

🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o

📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership): https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359

HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST

1. Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link
2. 🛒Shop My Amazon Storefront

📱Join My Podcast Community and App for Professionals

🗞Get My Newsletter

Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/

Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos

performance review tips, self assessment for work, leadership self evaluation, SMART goals for professionals, performance review preparation, leadership goal setting, annual self assessment, goal tracking system, OneNote productivity system, professional development goals, leadership reflection

Are you ending each week feeling busy but unsure what actually moved forward?

In this episode of Get Organized at Work podcast, we’re talking about a simple but powerful leadership habit that helps leaders become more intentional, proactive, and strategic: weekly reflection through Leader Standard Work.

Kayla introduces her framework called The Proactive Success Algorithm, which explains how intention + awareness leads to proactive leadership and better strategic results.

Inside this episode, you’ll learn the six weekly reflection questions every leader should ask to improve decision-making, protect their energy, and continuously improve their leadership systems.

These questions help leaders identify what’s working, what’s draining them, and how to experiment with better workflows each week.

Kayla also explains how she integrates these reflection practices inside her Leader Standard Work system in OneNote, using her Ultimate OneNote Hub to stay organized and proactive at work.

🎥If you want a step-by-step walkthrough of how I use the Leader Standard Work template and reflection questions inside my Ultimate OneNote Hub, check out the full  tutorial on YouTube ➡️https://youtu.be/JQ4IFTDQV9Y

If you want to become a calmer, more strategic leader, this episode will show you how a simple weekly reflection practice can transform the way you plan, lead, and improve each week.

• What Leader Standard Work is and why it matters for leaders • The Proactive Success Algorithm: intention + awareness = proactive leadership • The six weekly reflection questions that help leaders improve every week • How to identify energy drains and leadership opportunities • How weekly reflection leads to better decision-making and strategic results

📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate

🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas

🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178

🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc

🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y

📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership): https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359

HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST

1. Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link
2. 🛒Shop My Amazon Storefront

📱Join My Podcast Community and App for Professionals

🗞Get My Newsletter

Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/

Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos

leader standard work, proactive leadership, weekly reflection for leaders, leadership self assessment, leadership habits, leadership development, one note for leaders, leadership organization system, leadership productivity, time management for leaders, strategic leadership habits, leadership growth mindset

Stop Reacting All Day: How to Create a Weekly Leadership Dashboard in OneNote

Are you ending every week feeling busy… but not strategic?

In this episode of Get Organized at Work, we’re talking about how to stop reacting all day and start leading with clarity by creating a Weekly Leadership Dashboard in OneNote.

If you constantly feel pulled into email, meetings, Slack messages, and urgent requests — this episode will show you how organized leaders take back control of their time using simple, structured systems.

You’ll learn:

• How to define “success by Friday” before your week begins

• Why decision fatigue is often a systems problem

• How to create a Decision Parking Lot to reduce mental clutter

• What high-performing leaders track weekly

• How to build a proactive leadership workflow inside OneNote

This episode is perfect for:

• Healthcare leaders

• Managers and directors

• Busy professionals balancing projects and people

• Anyone using OneNote for work organization

• Leaders building a second brain in OneNote

Your weekly dashboard isn’t just a to-do list — it’s your leadership operating system.

🎥If you want a step-by-step walkthrough of how to build this inside my Ultimate OneNote Hub, check out the full Daily & Weekly Dashboard tutorial on YouTube ➡️https://youtu.be/nWgmoIJBCPc

Stop reacting. Start deciding earlier. And build systems that protect your energy.

—

Keywords: leadership dashboard, OneNote for leaders, weekly planning for managers, leadership organization system, proactive leadership, reduce decision fatigue, time management for leaders, OneNote workflow, organized leader habits, leadership operating system, productivity for healthcare leaders

📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate

🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas

🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178

🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc

📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership): https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359

HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST

1. Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link
2. 🛒Shop My Amazon Storefront

📱Join My Podcast Community and App for Professionals

🗞Get My Newsletter

Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/

Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos

Why Leaders Feel Overwhelmed — Leadership Lessons from the Olympics on Letting Go, Trusting Systems, and Avoiding Burnout

Why do leaders feel overwhelmed — even when they’re capable, experienced, and highly motivated?

In this episode, I share the hidden cause of overwhelm that most leadership advice never addresses — and what the Olympics can teach us about letting go, trusting your preparation, and building systems that reduce mental load.

Watching Olympic athletes perform at their best, like Alysa Liu, you’ll notice something surprising: lightness. They aren’t gripping every movement or relying on memory. They trust their training, their systems, and their preparation. Leadership works the same way.

When leaders rely on memory to track projects, responsibilities, and priorities, everything begins to feel heavy. But when you build trusted systems — like a structured project management system in Microsoft OneNote — you create clarity, reduce stress, and allow yourself to lead with confidence instead of pressure.

In this episode, I share how I use my Active Projects List inside my OneNote Hub to organize leadership responsibilities, reduce overwhelm, and create lightness in my work as a healthcare leader, business owner, and educator.

If you’re a healthcare leader, manager, or professional who wants to get organized at work, avoid burnout, and build leadership productivity systems that actually work, this episode will help you understand how structure creates freedom.

• Why leaders feel overwhelmed (and the hidden psychological cause) • How leadership stress is connected to mental load and memory overload • What Olympic athletes can teach us about trust, preparation, and performance • How to reduce overwhelm using structured productivity systems • How to organize projects using Microsoft OneNote • How systems help leaders avoid burnout and improve clarity

📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate

🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas

🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178

📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership: https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359

HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST

1. Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link
2. 🛒Shop My Amazon Storefront

📱Join My Podcast Community and App for Professionals

🗞Get My Newsletter

Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/

Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos

How do you stay organized at work, lead multiple teams, run a business, and still protect your energy without burning out?

In this episode, I’m sharing the exact systems I use to stay organized at work and run my business using Microsoft OneNote and Notion. These are the real productivity systems I rely on every day as a healthcare leader, university instructor, business owner, and mom of three — not theory, but practical workflows that reduce mental load, improve focus, and create clarity.

You’ll learn how I use my OneNote Hub as my operational command center to manage projects, meeting notes, leadership priorities, and department initiatives across multiple hospitals. I also share how I use Notion for business planning, content strategy, podcast organization, and long-term vision — allowing me to separate daily execution from strategic growth.

If you’ve ever felt overwhelmed by too many responsibilities, struggled to keep track of projects, or wondered how leaders stay organized without constantly feeling behind, this episode will show you how to build systems you can trust.

These systems allow me to stop relying on memory, reduce decision fatigue, and lead with confidence — without working longer hours or carrying constant stress.

This episode is especially helpful for healthcare leaders, managers, professionals, and business owners who want to improve productivity, get organized using OneNote or Notion, and create sustainable systems that prevent burnout.

• How to stay organized at work using Microsoft OneNote • How to use Notion for business planning and content organization • How to manage multiple projects without feeling overwhelmed • How to reduce mental load and decision fatigue using simple systems • How leaders can use productivity systems to avoid burnout • How to create a weekly planning system that protects your energy

• Microsoft OneNote for project management and meeting organization • Notion for business planning, content planning, and long-term strategy • Kanban boards for workflow and task management • Microsoft Teams for structured communication and leadership organization

📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate

🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas

📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub is included with your membership: https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359

HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST

1. Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link
2. 🛒Shop My Amazon Storefront
3. 📒📘☕Grab Podcast Branded Merch: Check out our Get Organized at Work Podcast Shop

📱Join My Podcast Community and App for Professionals

🗞Get My Newsletter

Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/

Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos

Keywords:

stay organized at work, how to stay organized using OneNote, Notion business planning system, productivity systems for leaders, how to avoid burnout at work, Microsoft OneNote productivity, Notion workflow for business owners, project management systems for healthcare leaders, reduce mental load at work, leadership productivity tools

Systems That Protect Your Energy: Boundaries, Decisions, and Recovery at Work

Are you managing your time at work—but still feeling drained? What if the real goal isn’t better time management, but systems that protect your energy?

In this episode of the Get Organized at Work podcast, Kayla Fahey-Ahrndt breaks down three types of systems every leader needs: boundaries, decisions, and recovery at work. Instead of relying on discipline and hustle, you’ll learn how tools like Kanban boards, OneNote hubs, and simple human routines can carry the mental load for you.

You’ll discover:

• How decision systems reduce overwhelm and decision fatigue • Boundary systems that stop work from leaking into your life • Recovery systems that restore energy inside the workday • How to build “lights-you-up” work into your week • Simple rituals to close mental loops before you go home

Kayla also celebrates exciting progress in the Get Organized at Work community—including new founding members and Ultimate OneNote Bundle sales—as proof that organized systems create sustainable results without burnout.

If you’re a healthcare leader, working mom, or high achiever who wants to feel calmer—not just more productive—this episode will help you shift from managing time to protecting energy at work.

👉 Join the community with founding member pricing ($5/month) using code FOUNDER or FOUNDING before we move to our $9.97/month invested model.  Get access to the OneNote Hub, Blueprint Course, and weekly leadership prompts.

Reflective Question: What system protects your energy the most right now?

RESOURCES MENTIONED IN THE EPISODE:

👉 Join the community with founding member pricing ($5/month) using code FOUNDER or FOUNDING before we move to our $9.97/month invested model. Inside the community, you’ll get access to:

• My OneNote Hub

• The Get Organized at Work Blueprint Course (6 modules)

• Live trainings and replays

• Weekly prompts and leadership systems

• Community of professionals and leaders from across disciplines like healthcare, public health, engineering, real estate, community agencies, hotel management, higher education, and more

🎥Visit and Subscribe to my YouTube Channel for Tutorials (OneNote, Teams, Kaban Boards, Microsoft Loop, etc.): https://www.youtube.com/@kaylafaheyahrndt?sub_confirmation=1

▶️The Ultimate OneNote Hub Template for Work Organization | OneNote Planner + Workflow System: https://youtu.be/Co83sC_qovw

📒🔗Link to get this Ultimate OneNote Hub template: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate

HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST

1. Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link
2. 🛒Shop My Amazon Storefront
3. 📒📘☕Grab Podcast Branded Merch: Check out our Get Organized at Work Podcast Shop

📱Join My Podcast Community and App for Professionals

🗞Get My Newsletter

Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/

Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos

📅Schedule a Organize My Work Consulting Call - Get Help Organizing Your Work

🌐Website: https://www.Kfaconsulting.org

More about Kayla: --Kayla’s “Why” and Leadership Journey: https://www.Kfaconsulting.org/meetkayla 

What if getting organized at work felt more like The Home Edit — and less like hustle, urgency, and mental overload?

In this episode of Get Organized at Work, I’m introducing the concept of Grounded Leadership Systems and sharing why the way we organize our work has everything to do with how we lead, decide, and protect our energy.

Using familiar metaphors from The Home Edit, I walk through how practical tools like Kanban boards, OneNote hubs, and visual leadership systems can function like an organized pantry, a color-coded closet, or perfectly sized storage bins — systems that support you instead of demanding more from you.

We talk about:

• What grounded leadership actually means (and what it doesn’t)

• Why overwhelmed leaders don’t need more discipline — they need better systems

• How Kanban boards work like the “rainbow method” for organizing projects

• Why a OneNote hub is the pantry your leadership life needs

• How grounded systems reduce decision fatigue, urgency, and burnout

• What “The Home Edit for Work” looks like in real leadership life

I also share how this idea ties into our Get Organized at Work community, where I’m hosting my Leading Through Challenging Times webinar and supporting leaders with tools, systems, and practical workflows that make work feel lighter.

If you’re a healthcare leader, manager, or working professional who wants to get organized at work without feeling rigid, overwhelmed, or behind — this episode is for you.

👉 Join the community with founding member pricing ($5/month) using code FOUNDER or FOUNDING before we move to our $9.97/month invested model. Inside the community, you’ll get access to:

• My OneNote Hub

• The Get Organized at Work Blueprint Course (6 modules)

• Live trainings and replays

• Weekly prompts and leadership systems

• Community of professionals and leaders from across disciplines like healthcare, public health, engineering, real estate, community agencies, hotel management, higher education, and more

📱Join My Podcast Community and App for Professionals: https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359

Grounded leadership isn’t about controlling more — it’s about building systems that hold you, so you can lead well.

✨ Resources mentioned in this episode:

• Join the Get Organized at Work podcast community for tools, discussions, and leadership resources

  • Join us on Tuesday, February 3rd
    • 📅Monthly Community Meetup 📍 Inside the Get Organized at Work community 🕔 Tuesdays at 5PM Central 🧠 Topic: Leadership in uncertainty + live Q&A + community support

Keywords: proactive leadership, reactive leadership, decision fatigue, leadership systems, organized leadership, planning without overplanning, OneNote for work, OneNote hub, leadership organization, healthcare leadership

📱Join My Podcast Community and App for Professionals to continue this conversation and engage more with Kayla and leadership professionals who love systems and getting organized at work. (Members get 20% off Merch inside the community, plus that's where all my freebies live!)

HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST

1. Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link
2. 🛒Shop My Amazon Storefront
3. 📒📘☕Grab Podcast Branded Merch: Check out our Get Organized at Work Podcast Shop
4. Donate to my NMDP Fundraiser as I run the Garry Bjorklund Half Marathon in June 2026 during Grandma's Marathon Weekend: https://fundraise.nmdp.org/participants/Kayla-Fahey-Ahrndt

📱Join My Podcast Community and App for Professionals

🗞Get My Newsletter

Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/

Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos

📅Schedule a Organize My Work Consulting Call - Get Help Organizing Your Work

🌐Website: https://www.Kfaconsulting.org

More about Kayla: --Kayla’s “Why” and Leadership Journey: https://www.Kfaconsulting.org/meetkayla 

getting organized at work, leadership systems, grounded leadership, work organization systems, Kanban boards for leaders, OneNote organization, leadership workflows, reduce overwhelm at work, decision fatigue, leadership organization, productivity systems for leaders

Leadership doesn’t scale through hustle — it scales through stewardship.

In this episode of the Get Organized at Work podcast, Kayla Fahey-Ahrndt explores what stewardship at scale really means for modern leaders navigating uncertainty, pressure, and complexity. This conversation moves beyond personal productivity and into collective leadership, showing how organized leaders build systems, communities, and structures that create stability — not burnout.

You’ll learn:

• Why leadership at scale is about environment design, not over-functioning

• How to steward time, energy, and systems without exhausting yourself

• The difference between personal leadership and collective leadership

• Why structure matters more than speed in uncertain times

• How community becomes a leadership system, not just a support space

• What it means to lead with presence, clarity, and calm instead of urgency

This episode also introduces a new leadership rhythm inside the Get Organized at Work community:

Monthly Community Leadership Meetups — a space for connection, Q&A, and support focused on leading in uncertain times, collective problem-solving, and sustainable leadership.

Leadership isn’t about doing more. It’s about stewarding better. And we don’t scale leadership alone — we scale it together.

🎧 Listen now and reflect: Where in your leadership do you need more structure — not more effort?

leadership systems, stewardship in leadership, organized leadership, leadership in uncertain times, time management for leaders, energy management, decision fatigue, systems thinking, collective leadership, leadership community, sustainable leadership, burnout prevention, leadership development, work systems, organizational leadership, leadership mindset, community leadership, leadership support systems

✨ Resources mentioned in this episode:

• Join the Get Organized at Work podcast community for tools, discussions, and leadership resources

  • Join us on Tuesday, February 3rd
    • 📅Monthly Community Meetup 📍 Inside the Get Organized at Work community 🕔 Tuesdays at 5PM Central 🧠 Topic: Leadership in uncertainty + live Q&A + community support

Keywords: proactive leadership, reactive leadership, decision fatigue, leadership systems, organized leadership, planning without overplanning, OneNote for work, OneNote hub, leadership organization, healthcare leadership

📱Join My Podcast Community and App for Professionals to continue this conversation and engage more with Kayla and leadership professionals who love systems and getting organized at work. (Members get 20% off Merch inside the community, plus that's where all my freebies live!)

HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST

1. Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link
2. 🛒Shop My Amazon Storefront
3. 📒📘☕Grab Podcast Branded Merch: Check out our Get Organized at Work Podcast Shop
4. Donate to my NMDP Fundraiser as I run the Garry Bjorklund Half Marathon in June 2026 during Grandma's Marathon Weekend: https://fundraise.nmdp.org/participants/Kayla-Fahey-Ahrndt

📱Join My Podcast Community and App for Professionals

🗞Get My Newsletter

Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/

Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos

📅Schedule a Organize My Work Consulting Call - Get Help Organizing Your Work

🌐Website: https://www.Kfaconsulting.org

More about Kayla: --Kayla’s “Why” and Leadership Journey: https://www.Kfaconsulting.org/meetkayla 

Proactive vs Reactive Leadership: How Organized Leaders Choose Better (Without Overplanning)

What’s the real difference between proactive and reactive leadership — and why does staying proactive feel so hard once work gets busy?

In this episode of Get Organized at Work, we build on last week’s conversation about decision fatigue and explore how organized leaders move from constantly reacting to intentionally choosing what matters most. We talk about proactive vs reactive leadership in real life, how to plan without overplanning, why motivation fades when everything feels urgent, and what it actually means to be strategic at work.

You’ll also hear how simple systems — like a calm OneNote hub — can reduce mental load and help leaders think ahead without burning out.

If you’re a leader, healthcare professional, or business owner who wants practical systems and realistic leadership advice, this episode is for you.

✨ Resources mentioned in this episode:

• Join the Get Organized at Work podcast community for free tools, discussions, and leadership resources

  • Grab the free simple OneNote Hub template inside the community free resource library menu

• Watch my YouTube tutorial on building the Ultimate OneNote Hub Template (https://youtu.be/Co83sC_qovw?si=BLnrMeXuVACfCiDs)

  • Download the full Ultimate OneNote Hub Template (https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate)

Keywords: proactive leadership, reactive leadership, decision fatigue, leadership systems, organized leadership, planning without overplanning, OneNote for work, OneNote hub, leadership organization, healthcare leadership

📱Join My Podcast Community and App for Professionals to continue this conversation and engage more with Kayla and leadership professionals who love systems and getting organized at work. (Members get 20% off Merch inside the community, plus that's where all my freebies live!)

HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST

1. Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link
2. 🛒Shop My Amazon Storefront
3. 📒📘☕Grab Podcast Branded Merch: Check out our Get Organized at Work Podcast Shop
4. Donate to my NMDP Fundraiser as I run the Garry Bjorklund Half Marathon in June 2026 during Grandma's Marathon Weekend: https://fundraise.nmdp.org/participants/Kayla-Fahey-Ahrndt

📱Join My Podcast Community and App for Professionals

🗞Get My Newsletter

Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/

Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos

📅Schedule a Organize My Work Consulting Call - Get Help Organizing Your Work

🌐Website: https://www.Kfaconsulting.org

More about Kayla: --Kayla’s “Why” and Leadership Journey: https://www.Kfaconsulting.org/meetkayla 

Systems That Reduce Decision Fatigue: How Organized Leaders Protect Their Energy

Decision fatigue is one of the biggest — and most overlooked — challenges leaders face today.

In this episode of Get Organized at Work, we explore systems that reduce decision fatigue and why organized leaders don’t rely on willpower to stay productive — they design systems that protect their time, attention, and energy.

Building on last week’s conversation about stewardship as a leadership skill, this episode breaks down how intentional leadership systems help reduce unnecessary decisions, prevent burnout, and support consistent, proactive leadership.

In this episode, you’ll learn:

• what decision fatigue is and why leaders experience it so quickly

• how stewardship helps protect clarity and focus

• the types of daily decisions that drain leaders the most

• practical systems that reduce mental load and cognitive overwhelm

• how organized leaders stay strategic without working longer hours

This episode is especially helpful for: leaders, managers, project managers, executive assistants, healthcare professionals, and anyone juggling multiple roles who wants systems that actually work in real life.

If you’re feeling mentally tired, reactive, or overwhelmed at work, this episode will help you rethink how your systems support — or drain — your leadership energy.

decision fatigue, leadership systems, reducing decision fatigue, organized leadership, leadership productivity systems, leadership without burnout, proactive leadership, systems thinking for leaders

📱Join My Free Podcast Community for Professionals to continue this conversation and engage more with Kayla and leadership professionals who love systems and getting organized at work. (Members get 20% off Merch inside the community, plus that's where all my freebies live!)

HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST

1. Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link
2. 🛒Shop My Amazon Storefront
3. 📒📘☕Grab Podcast Branded Merch: Check out our Get Organized at Work Podcast Shop
4. Donate to my NMDP Fundraiser as I run the Garry Bjorklund Half Marathon in June 2026 during Grandma's Marathon Weekend: https://fundraise.nmdp.org/participants/Kayla-Fahey-Ahrndt

📱Join My Free Podcast Community for Professionals

🗞Get My Newsletter

Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/

Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos

📅Schedule a Organize My Work Consulting Call - Get Help Organizing Your Work

🌐Website: https://www.Kfaconsulting.org

More about Kayla: --Kayla’s “Why” and Leadership Journey: https://www.Kfaconsulting.org/meetkayla 

Stewardship in Leadership: A Smarter Way to Manage Time, Energy, and Systems

In this episode of Get Organized at Work, we explore stewardship as a leadership skill — and why it’s essential for leaders who want to be more organized, consistent, and proactive without burning out.

We’ll talk about:

• the difference between control and stewardship
• how to steward your time, attention, systems, and energy
• why most productivity systems fail without intention
• and how stewardship leads to sustainable, strategic leadership

This episode is perfect for:

leaders, project managers, executive assistants, healthcare professionals, and anyone juggling multiple roles who wants systems that actually work in real life.

HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST

1. 📱Join My Free Podcast Community for Professionals (get 20% off Merch inside the community, plus that's where all my freebies live!)
2. Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link
3. 🛒Shop My Amazon Storefront
4. 📒📘☕Grab Podcast Branded Merch: Check out our Get Organized at Work Podcast Shop
5. Donate to my NMDP Fundraiser as I run the Garry Bjorklund Half Marathon in June 2026 during Grandma's Marathon Weekend: https://fundraise.nmdp.org/participants/Kayla-Fahey-Ahrndt

📱Join My Free Podcast Community for Professionals

🗞Get My Newsletter

Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/

Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos

📅Schedule a Organize My Work Consulting Call - Get Help Organizing Your Work

🆓Free Resource Library: https://www.kfaconsulting.org/freeresourcelibrary

🌐Website: https://www.Kfaconsulting.org

More about Kayla: --Kayla’s “Why” and Leadership Journey: https://www.Kfaconsulting.org/meetkayla 

How to Get Organized at Work in 6 Simple Steps

Enjoy this replay of one of my most downloaded episodes in 2025! First recorded in March, it's very fitting for resetting ourselves for January. We'll be back in 2026 with a new episode (right now, we're resting 😴😎until the near year!). See you back next week!

📱Join the podcast community:  Get Organized at Work Podcast Community⁠!

📝Get my free "Project Roadmap" webinar and template when you join.

How to Get Organized at Work 🌱⏩

It’s time to spring forward—not just with the clock, but in your work and leadership! In this episode of Get Organized at Work, we’re diving into the mindset shifts and strategies you need to stay proactive, focused, and in control of your workload.

You'll learn how to: ✅ Organize your thinking – the proactive success mindset

✅ Organize your daily work – creating your leader standard work

✅ Organize and prioritize your projects – your project roadmap

✅ Focus on the right work - how to delegate effectively

✅ Create your personal work brand

✅ Create your proactive communication strategy

With Daylight Savings as our inspiration, this episode will help you reset, refresh, and leap ahead in your career. Plus, I’ll give you an exclusive sneak peek at my upcoming Get Organized at Work Blueprint Course—your step-by-step guide to streamlining your work, projects, and leadership.

Hit play now and start your spring with clarity, confidence, and momentum! 🎧✨ #Productivity #TimeManagement #LeadershipDevelopment #WorkOrganization #SpringForward #NewYear #NYE2025 

--

🚀 The Get Organized at Work Blueprint Course is LIVE! 🎉 Course Sign Up Page Link! Click here!

Inside the course, we’ll cover: 1️⃣ Foundations of Proactive Leadership 2️⃣ Mastering Leader Standard Work 3️⃣ Project Prioritization & Time Management 4️⃣ Effective Delegation and Focusing on the Right Work 5️⃣ Discovering Your Leadership Presence & Personal Work Brand 6️⃣ Effective Communication & Influence

EPISODE LINKS & MENTIONED RESOURCES:

• Project Management Made Easy: Take Control of Your Career Today With These Organization Tips
• How to Create Your Project Roadmap Webinar & Free Templates (inside free community)

• How to Get Promoted at Work: Prove Your Value, Tips for Career Advancement
• Efficiency Hacks - How to Be Your Own Project Manager with Asana, ChatGPT, and Bullet Journals
• Feeling Stagnant in Your Career? Here’s How to Fall Back in Love with Your Work
• Using My Amazon Productivity Planner: Key Takeaways for Better Time Management
• How to Get Piles Off Your Desk: Organizing Your Paperwork & Digital Files

• Thinking Bigger: How Leaders Can Drive Culture Change & Innovation

• Why Your To-Do List is Failing You: Why Leader Standard Work is the Ultimate Solution for Getting Organized at Work
• Build Your Personal Brand at Work: Tips for Standing Out and Thriving with 16Personalities

MOST LISTENED TO EPISODES:

• EPISODE 1 of 3 - Don’t Wait for Permission: Improve Your Time Management and Organize Your Daily Work in OneNote in 2025!

• EPISODE 2 of 3 - Project Management Made Easy: Take Control of Your Career Today with These Organization Tips

• EPISODE 3 of 3 - Mastering Communication for Career Growth: How to Effectively Communicate with Your Boss and Team

📱Join My Free Podcast Community for Professionals

🗞Get My Newsletter

🆓Free Resource Library: https://www.kfaconsulting.org/freeresourcelibrary

🌐Website: https://www.Kfaconsulting.org

More about Kayla: --Kayla’s “Why” and Leadership Journey: https://www.Kfaconsulting.org/meetkayla

2025 Year in Review: The Systems, Mindsets, and Leadership Lessons That Mattered Most

What if the biggest leadership lesson of 2025 wasn’t about doing more — but about doing less, better?

In this 2025 Year in Review episode of the Get Organized at Work podcast, I’m reflecting on the most-downloaded episodes of the year and the leadership themes that resonated most with listeners. From building calm, effective work systems to redefining productivity, consistency, and career growth, this episode pulls together the insights that mattered most in real workplaces.

You’ll hear:

• The top-performing leadership and productivity episodes of 2025

• Why systems like OneNote, Kanban boards, and leader standard work resonated so strongly

• The shift from hustle culture to calm, sustainable leadership

• How consistency beats intensity when it comes to career advancement

• What these trends tell us about the future of leadership in 2026

If you’re a high-achieving professional, manager, or emerging leader who wants to get organized at work without burning out, this episode will help you reflect, reset, and move forward with clarity.

🎯 Perfect for leaders who want to:

• Reduce overwhelm at work

• Build systems that support promotion and visibility

• Lead with confidence, boundaries, and balance

• Create consistency even on hard days

As we head into 2026, this episode serves as both a reflection and a roadmap — reminding you that you don’t need more hustle to be a great leader. You need the right systems, rhythms, and expectations.

👉 Start with the Best of 2025 playlist to hear the leadership tools, mindset shifts, and productivity strategies that helped thousands of listeners get organized at work this year. ➡️https://youtube.com/playlist?list=PLE599b_6Zh1XZTWP2Ib6PjdUFq6d_SuC7&si=Uf-8_kbMF7RquO4Y

leadership podcast, get organized at work, productivity for leaders, leadership systems leader standard work, career growth podcast, how to get promoted at work, work organization systems, burnout prevention for leaders, calm leadership, workplace, productivity, professional development podcast

HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST

1. 📱Join My Free Podcast Community for Professionals (get 20% off Merch inside the community, plus that's where all my freebies live!)
2. Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link
3. 🛒Shop My Amazon Storefront
4. 📒📘☕Grab Podcast Branded Merch: Check out our Get Organized at Work Podcast Shop
5. Donate to my NMDP Fundraiser as I run the Garry Bjorklund Half Marathon in June 2026 during Grandma's Marathon Weekend: https://fundraise.nmdp.org/participants/Kayla-Fahey-Ahrndt

📱Join My Free Podcast Community for Professionals

🗞Get My Newsletter

Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/

Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos

📅Schedule a Organize My Work Consulting Call - Get Help Organizing Your Work

🆓Free Resource Library: https://www.kfaconsulting.org/freeresourcelibrary

🌐Website: https://www.Kfaconsulting.org

More about Kayla: --Kayla’s “Why” and Leadership Journey: https://www.Kfaconsulting.org/meetkayla 

The Calm Leader’s Second Brain: How to Build a Second Brain in OneNote for Clearer Leadership

If your mind feels constantly full — juggling leadership decisions, work projects, personal responsibilities, and the fear of forgetting something important — this episode is for you.

In this episode of the Get Organized at Work podcast, Kayla Fahey-Ahrndt shares how building a Second Brain helped her stop holding everything in her head and start leading with more clarity, calm, and confidence.

Inspired by Building a Second Brain by Tiago Forte and the PARA Method (Projects, Areas, Resources, Archive), Kayla walks through how she adapted this framework specifically for leaders and working professionals using OneNote.

You’ll learn:

• What a Second Brain is (and what it’s not)

• Why leaders don’t need more productivity tools — they need better thinking systems

• How to use OneNote as a leadership Second Brain

• A practical tab-by-tab structure you can adapt for work and life

• How offloading mental clutter can reduce decision fatigue and burnout

This episode is for leaders, managers, and working professionals who want to think more clearly, make better decisions, and create systems that support their leadership — not overwhelm it.

🎧 Plus, Kayla shares how she’s turning this system into a OneNote template and YouTube walkthrough you can use to build your own Calm Leader Second Brain.

Keywords:

second brain for leaders, building a second brain, second brain system, one note second brain, onenote for leaders, leadership organization system, productivity for leaders, decision fatigue leadership, organizing information for leaders, leadership systems and workflows, PARA method explained, calm leadership, get organized at work, leadership mindset and systems, working professional productivity

Want to build your own Calm Leader Second Brain? Join the Get Organized at Work community or get on the waitlist for Kayla’s OneNote Second Brain template — links are below:

✨Ready to set boundaries, build systems, habits, and routines that support your strategic leadership? Enrollment for The Organized Leader Sprint is open NOW through December 16th, 2025 — your step-by-step path to organization, clarity, and confident, proactive leadership in 2026.

Sign up here➡️ https://www.kfaconsulting.org/sprint

✨ Join the Get Organized at Work Podcast Community for deeper conversations, leadership support, and daily inspiration during the 12 Days of Leadership. Linked here ➡️📱Join My Free Podcast Community for Professionals

HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST

1. 📱Join My Free Podcast Community for Professionals (get 20% off Merch inside the community, plus that's where all my freebies live!)
2. Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link
3. 🛒Shop My Amazon Storefront
4. 📒📘☕Grab Podcast Branded Merch: Check out our Get Organized at Work Podcast Shop
5. Donate to my NMDP Fundraiser as I run the Garry Bjorklund Half Marathon in June 2026 during Grandma's Marathon Weekend: https://fundraise.nmdp.org/participants/Kayla-Fahey-Ahrndt

RECENT EPISODES:

• Family Command Center Upgrade: Amazon Echo Show + Google Calendar vs. Skylight (Set-Up, Tips, and Deals)
• 👻🎃10 Spooky Truths About Career Growth (That Might Haunt You if You Ignore Them) - Halloween Episode!
• The Consistency Blueprint: Why Leader Standard Work Actually Works
• Consistency Wins: Leadership Lessons from a Half Ironman
• Burnout-Free This Fall: How to Stay Consistent Without Losing Balance with Automations, Templates, and Delegation
• How to Build Consistent Work Rhythms That Survive Even Your Worst Day (🎉Merch is Here!)
• The 80/20 of Work Systems: What Actually Matters Most
• The Hidden Costs of Inconsistency at Work (& How Can I Show Up More Consistently at Work?)
• Why You Don’t Need to Organize Your Email or Notes (and What to Do Instead)
• 7 Game-Changing Lessons I’ve Learned from Hosting the Get Organized at Work Podcast
• What’s Stopping You? The Career You’d Choose If Fear Wasn’t a Factor - Reclaim Your Fulfillment at Work
• Soft Life Systems: Organizing Your Work for a Less Hectic Life
• Unplug to Recharge: Smart Summer Scheduling for Leaders
• How to Ask For Help at Work WITHOUT Saying "I'm So Busy"
• How to Get Promoted by Getting Organized: The Real Secrets They Don't Teach You
• Karen Read’s Attorneys - What Leadership Skills Can We Learn from Them?
• 🏆20K Downloads! Consistency Wins: Why Rough Drafts are OK & Takeaways from the May Challenge
• Reflect & Celebrate: How Small Check-Ins Keep You Consistent at Work (Week 4 – May Consistency Challenge)
• Build Your Leadership Rhythm: 3 Daily Habits That Stick (Week 3 – May Consistency Challenge)
• Celebrate the Small Wins: How 10 Minutes a Day Builds Real Progress (Week 2 – May Consistency Challenge)
• Master Your Focus: The One-Thing Rule for Consistent Progress at Work (Week 1 - May Consistency Challenge)
• How Your Why Fuels Consistency at Work (and in Leadership) - Sharing MY WHY with You
• Stuck in the Procrastination Cycle? How to Beat it with Consistency over Perfection!
• Get Organized at Work Blueprint Course is LIVE TODAY! 6 Major Career Lessons I've Learned
• March Madness Hacks: 5-Min Tips to Boost Work Productivity (That You Might Not Have Thought Of!)
• 3 Signs You Need Better Organizational Systems at Work - Which One is Holding You Back?
• Spring Forward - How to Get Organized at Work in 6 Simple Steps
• How to Get Promoted at Work: Prove Your Value, Tips for Career Advancement
• Efficiency Hacks - How to Be Your Own Project Manager with Asana, ChatGPT, and Bullet Journals
• Feeling Stagnant in Your Career? Here’s How to Fall Back in Love with Your Work
• Using My Amazon Productivity Planner: Key Takeaways for Better Time Management
• How to Get Piles Off Your Desk: Organizing Your Paperwork & Digital Files
• Thinking Bigger: How Leaders Can Drive Culture Change & Innovation
• Why Your To-Do List is Failing You: Why Leader Standard Work is the Ultimate Solution for Getting Organized at Work
• Build Your Personal Brand at Work: Tips for Standing Out and Thriving with 16Personalities

📱Join My Free Podcast Community for Professionals

🗞Get My Newsletter

Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/

Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos

📅Schedule a Organize My Work Consulting Call - Get Help Organizing Your Work

🆓Free Resource Library: https://www.kfaconsulting.org/freeresourcelibrary

🌐Website: https://www.Kfaconsulting.org

More about Kayla: --Kayla’s “Why” and Leadership Journey: https://www.Kfaconsulting.org/meetkayla 

Day 12 of The 12 Days of Leadership

Your Leadership Blueprint for 2026: A Love Letter to the Leader You’re Becoming

In the final episode of the 12 Days of Leadership series, we’re ending with something powerful — a love letter to the leader you’re becoming and a 2026 Leadership Blueprint designed to help you step boldly into your next level.

If you've ever felt pulled between who you are and who you know you're capable of becoming, this episode bridges that gap. Together, we reflect on the leadership growth you’ve achieved, the challenges you’ve overcome, and the vision you’re stepping into for 2026.

Inside this episode, we’ll walk through: ✨ How to create your 2026 Leadership Blueprint ✨ The systems, habits, and routines that help leaders stay organized and strategic ✨ Why reflection is the most underrated leadership development tool ✨ What it means to embrace purpose-driven leadership ✨ A guided identity practice to help you become a more confident, impactful leader ✨ A love-letter moment that reminds you exactly why your leadership matters

This episode is a celebration of your commitment to growth — in your mindset, your organization, your habits, your strategy, and your purpose. Whether you’re preparing for a promotion, shifting into more strategic leadership, building confidence, or creating better work-life balance, this blueprint will help you move forward with clarity and intention.

And if you’re craving structure, accountability, and systems that actually stick, enrollment is now open for The Organized Leader Sprint — your next step toward becoming the leader you’ve always known you could be. https://www.kfaconsulting.org/sprint

This final episode is your invitation to build the future version of you — on purpose, with purpose.

🎧 Tune in now and end this series with a WOW-worthy moment of clarity, confidence, and celebration.

Keywords:

leadership growth, leadership development, leadership reflection, leadership planning 2026, leadership mindset, purpose-driven leadership, becoming a better leader, leadership goals, leadership blueprint, organized leadership, leader standard work, strategic leadership habits, how to grow as a leader, leadership identity

✨Ready to set boundaries, build systems, habits, and routines that support your strategic leadership? Enrollment for The Organized Leader Sprint is open NOW through December 16th, 2025 — your step-by-step path to organization, clarity, and confident, proactive leadership in 2026.

Sign up here➡️ https://www.kfaconsulting.org/sprint

✨ Join the Get Organized at Work Podcast Community for deeper conversations, leadership support, and daily inspiration during the 12 Days of Leadership. Linked here ➡️📱Join My Free Podcast Community for Professionals

--

NMDP Fundraiser:

Donate to my NMDP Fundraiser as I run the Garry Bjorklund Half Marathon in June 2026 during Grandma's Marathon Weekend: https://fundraise.nmdp.org/participants/Kayla-Fahey-Ahrndt

HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST

1. 📱Join My Free Podcast Community for Professionals (get 20% off Merch inside the community, plus that's where all my freebies live!)
2. Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link
3. 🛒Shop My Amazon Storefront
4. 📒📘☕Grab Podcast Branded Merch: Check out our Get Organized at Work Podcast Shop
5. Donate to my NMDP Fundraiser as I run the Garry Bjorklund Half Marathon in June 2026 during Grandma's Marathon Weekend: https://fundraise.nmdp.org/participants/Kayla-Fahey-Ahrndt

RECENT EPISODES:

• Family Command Center Upgrade: Amazon Echo Show + Google Calendar vs. Skylight (Set-Up, Tips, and Deals)
• 👻🎃10 Spooky Truths About Career Growth (That Might Haunt You if You Ignore Them) - Halloween Episode!
• The Consistency Blueprint: Why Leader Standard Work Actually Works
• Consistency Wins: Leadership Lessons from a Half Ironman
• Burnout-Free This Fall: How to Stay Consistent Without Losing Balance with Automations, Templates, and Delegation
• How to Build Consistent Work Rhythms That Survive Even Your Worst Day (🎉Merch is Here!)
• The 80/20 of Work Systems: What Actually Matters Most
• The Hidden Costs of Inconsistency at Work (& How Can I Show Up More Consistently at Work?)
• Why You Don’t Need to Organize Your Email or Notes (and What to Do Instead)
• 7 Game-Changing Lessons I’ve Learned from Hosting the Get Organized at Work Podcast
• What’s Stopping You? The Career You’d Choose If Fear Wasn’t a Factor - Reclaim Your Fulfillment at Work
• Soft Life Systems: Organizing Your Work for a Less Hectic Life
• Unplug to Recharge: Smart Summer Scheduling for Leaders
• How to Ask For Help at Work WITHOUT Saying "I'm So Busy"
• How to Get Promoted by Getting Organized: The Real Secrets They Don't Teach You
• Karen Read’s Attorneys - What Leadership Skills Can We Learn from Them?
• 🏆20K Downloads! Consistency Wins: Why Rough Drafts are OK & Takeaways from the May Challenge
• Reflect & Celebrate: How Small Check-Ins Keep You Consistent at Work (Week 4 – May Consistency Challenge)
• Build Your Leadership Rhythm: 3 Daily Habits That Stick (Week 3 – May Consistency Challenge)
• Celebrate the Small Wins: How 10 Minutes a Day Builds Real Progress (Week 2 – May Consistency Challenge)
• Master Your Focus: The One-Thing Rule for Consistent Progress at Work (Week 1 - May Consistency Challenge)
• How Your Why Fuels Consistency at Work (and in Leadership) - Sharing MY WHY with You
• Stuck in the Procrastination Cycle? How to Beat it with Consistency over Perfection!
• Get Organized at Work Blueprint Course is LIVE TODAY! 6 Major Career Lessons I've Learned
• March Madness Hacks: 5-Min Tips to Boost Work Productivity (That You Might Not Have Thought Of!)
• 3 Signs You Need Better Organizational Systems at Work - Which One is Holding You Back?
• Spring Forward - How to Get Organized at Work in 6 Simple Steps
• How to Get Promoted at Work: Prove Your Value, Tips for Career Advancement
• Efficiency Hacks - How to Be Your Own Project Manager with Asana, ChatGPT, and Bullet Journals
• Feeling Stagnant in Your Career? Here’s How to Fall Back in Love with Your Work
• Using My Amazon Productivity Planner: Key Takeaways for Better Time Management
• How to Get Piles Off Your Desk: Organizing Your Paperwork & Digital Files
• Thinking Bigger: How Leaders Can Drive Culture Change & Innovation
• Why Your To-Do List is Failing You: Why Leader Standard Work is the Ultimate Solution for Getting Organized at Work
• Build Your Personal Brand at Work: Tips for Standing Out and Thriving with 16Personalities

📱Join My Free Podcast Community for Professionals

🗞Get My Newsletter

Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/

Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos

📅Schedule a Organize My Work Consulting Call - Get Help Organizing Your Work

🆓Free Resource Library: https://www.kfaconsulting.org/freeresourcelibrary

🌐Website: https://www.Kfaconsulting.org

More about Kayla: --Kayla’s “Why” and Leadership Journey: https://www.Kfaconsulting.org/meetkayla 

Day 11 of The 12 Days of Leadership

How to Prepare for Promotion: Visibility, Confidence & Leadership Identity

Are you ready for your next leadership role — but unsure how to actually get promoted? Welcome to Day 11 of the 12 Days of Leadership, where we’re diving deep into the mindset, visibility strategies, and leadership identity shifts required to step into your next-level position with confidence.

In today’s episode, we talk about:

⭐ How to get promoted at work without burning out or overworking ⭐ The leadership identity shift that turns you from a “doer” into a strategic leader ⭐ Why visibility is NOT bragging — it’s an essential leadership skill ⭐ Simple ways to get noticed for your strengths, achievements, and impact ⭐ How to advocate for yourself (in a way that feels natural and not cringey) ⭐ The key differences between high performers and promotable leaders ⭐ How to grow your career even in times of organizational change ⭐ How to build confidence as a leader so you feel READY for the next step

This episode was inspired directly by YOU — so many of you said things like:

“I want to become a manager.” “I just stepped into a director role and need systems.” “I want to be seen as more strategic.” “I want to grow in my leadership career but don’t know where to start.”

Whether you're preparing for a promotion, stepping into a new leadership role, or dreaming of what’s next in your career, this episode gives you the structure, clarity, and encouragement you need to grow with purpose — not pressure.

🎧 Listen now and take the first step toward your next-level leadership era.

✨Ready to set boundaries, build systems, habits, and routines that support your strategic leadership? Enrollment for The Organized Leader Sprint is open NOW through December 16th, 2025 — your step-by-step path to organization, clarity, and confident, proactive leadership in 2026.

Sign up here➡️ https://www.kfaconsulting.org/sprint

✨ Join the Get Organized at Work Podcast Community for deeper conversations, leadership support, and daily inspiration during the 12 Days of Leadership. Linked here ➡️📱Join My Free Podcast Community for Professionals

--

NMDP Fundraiser:

Donate to my NMDP Fundraiser as I run the Garry Bjorklund Half Marathon in June 2026 during Grandma's Marathon Weekend: https://fundraise.nmdp.org/participants/Kayla-Fahey-Ahrndt

HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST

1. 📱Join My Free Podcast Community for Professionals (get 20% off Merch inside the community, plus that's where all my freebies live!)
2. Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link
3. 🛒Shop My Amazon Storefront
4. 📒📘☕Grab Podcast Branded Merch: Check out our Get Organized at Work Podcast Shop
5. Donate to my NMDP Fundraiser as I run the Garry Bjorklund Half Marathon in June 2026 during Grandma's Marathon Weekend: https://fundraise.nmdp.org/participants/Kayla-Fahey-Ahrndt

RECENT EPISODES:

• Family Command Center Upgrade: Amazon Echo Show + Google Calendar vs. Skylight (Set-Up, Tips, and Deals)
• 👻🎃10 Spooky Truths About Career Growth (That Might Haunt You if You Ignore Them) - Halloween Episode!
• The Consistency Blueprint: Why Leader Standard Work Actually Works
• Consistency Wins: Leadership Lessons from a Half Ironman
• Burnout-Free This Fall: How to Stay Consistent Without Losing Balance with Automations, Templates, and Delegation
• How to Build Consistent Work Rhythms That Survive Even Your Worst Day (🎉Merch is Here!)
• The 80/20 of Work Systems: What Actually Matters Most
• The Hidden Costs of Inconsistency at Work (& How Can I Show Up More Consistently at Work?)
• Why You Don’t Need to Organize Your Email or Notes (and What to Do Instead)
• 7 Game-Changing Lessons I’ve Learned from Hosting the Get Organized at Work Podcast
• What’s Stopping You? The Career You’d Choose If Fear Wasn’t a Factor - Reclaim Your Fulfillment at Work
• Soft Life Systems: Organizing Your Work for a Less Hectic Life
• Unplug to Recharge: Smart Summer Scheduling for Leaders
• How to Ask For Help at Work WITHOUT Saying "I'm So Busy"
• How to Get Promoted by Getting Organized: The Real Secrets They Don't Teach You
• Karen Read’s Attorneys - What Leadership Skills Can We Learn from Them?
• 🏆20K Downloads! Consistency Wins: Why Rough Drafts are OK & Takeaways from the May Challenge
• Reflect & Celebrate: How Small Check-Ins Keep You Consistent at Work (Week 4 – May Consistency Challenge)
• Build Your Leadership Rhythm: 3 Daily Habits That Stick (Week 3 – May Consistency Challenge)
• Celebrate the Small Wins: How 10 Minutes a Day Builds Real Progress (Week 2 – May Consistency Challenge)
• Master Your Focus: The One-Thing Rule for Consistent Progress at Work (Week 1 - May Consistency Challenge)
• How Your Why Fuels Consistency at Work (and in Leadership) - Sharing MY WHY with You
• Stuck in the Procrastination Cycle? How to Beat it with Consistency over Perfection!
• Get Organized at Work Blueprint Course is LIVE TODAY! 6 Major Career Lessons I've Learned
• March Madness Hacks: 5-Min Tips to Boost Work Productivity (That You Might Not Have Thought Of!)
• 3 Signs You Need Better Organizational Systems at Work - Which One is Holding You Back?
• Spring Forward - How to Get Organized at Work in 6 Simple Steps
• How to Get Promoted at Work: Prove Your Value, Tips for Career Advancement
• Efficiency Hacks - How to Be Your Own Project Manager with Asana, ChatGPT, and Bullet Journals
• Feeling Stagnant in Your Career? Here’s How to Fall Back in Love with Your Work
• Using My Amazon Productivity Planner: Key Takeaways for Better Time Management
• How to Get Piles Off Your Desk: Organizing Your Paperwork & Digital Files
• Thinking Bigger: How Leaders Can Drive Culture Change & Innovation
• Why Your To-Do List is Failing You: Why Leader Standard Work is the Ultimate Solution for Getting Organized at Work
• Build Your Personal Brand at Work: Tips for Standing Out and Thriving with 16Personalities

📱Join My Free Podcast Community for Professionals

🗞Get My Newsletter

Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/

Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos

📅Schedule a Organize My Work Consulting Call - Get Help Organizing Your Work

🆓Free Resource Library: https://www.kfaconsulting.org/freeresourcelibrary

🌐Website: https://www.Kfaconsulting.org

More about Kayla: --Kayla’s “Why” and Leadership Journey: https://www.Kfaconsulting.org/meetkayla 

Day 10 of The 12 Days of Leadership

Boundaries, Balance & Burnout Prevention for High-Achieving Leaders

If you’re a high-achieving leader who feels stretched thin, exhausted, or constantly “on,” this episode of the 12 Days of Leadership is your permission slip to pause. Today, we’re talking boundaries, balance, and burnout prevention — three core skills every modern leader needs but few are ever taught.

Inside this episode, you’ll learn how to recognize early burnout warning signs, set boundaries without guilt, and protect your energy so you can lead with clarity instead of depletion. Whether you’re managing a team, juggling multiple roles, or trying to level up in your career, these tools will help you create a leadership rhythm that is sustainable, strategic, and supportive of the life you want to live.

You’ll walk away with practical scripts, mindset shifts, and real-world examples that make boundary-setting feel empowering — not uncomfortable. And yes… we’re talking about the emotional load, people-pleasing, and the hidden expectations that often push leaders into constant overextension.

This episode is packed with actionable tips you can use today to reclaim time, protect your well-being, and lead from a grounded, energized place.

🎧 Listen now to learn: • How to identify the 5 early signs of leadership burnout • The mindset shift every overwhelmed leader must make • What healthy boundaries look and sound like in real conversations • How to balance strategic work with day-to-day tasks • Why burnout is a system problem — not a personal failure • Simple ways to protect your time, energy, and mental clarity as a leader

If you’ve been craving more calm, more clarity, and more confidence in your leadership, Day 10 is going to feel like a big exhale.

leadership burnout, burnout prevention for leaders, leadership boundaries, work-life balance for leaders, leadership stress management, leadership well-being, how to set boundaries at work, overwhelmed leaders, leadership energy management, sustainable leadership, people-pleasing at work, leadership mindset shifts, prevent burnout at work, leadership self-care, high-achieving leaders and burnout

✨Ready to set boundaries, build systems, habits, and routines that support your strategic leadership? Enrollment for The Organized Leader Sprint is open NOW through December 16th, 2025 — your step-by-step path to organization, clarity, and confident, proactive leadership in 2026.

Sign up here➡️ https://www.kfaconsulting.org/sprint

✨ Join the Get Organized at Work Podcast Community for deeper conversations, leadership support, and daily inspiration during the 12 Days of Leadership. Linked here ➡️📱Join My Free Podcast Community for Professionals

--

NMDP Fundraiser:

Donate to my NMDP Fundraiser as I run the Garry Bjorklund Half Marathon in June 2026 during Grandma's Marathon Weekend: https://fundraise.nmdp.org/participants/Kayla-Fahey-Ahrndt

HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST

1. 📱Join My Free Podcast Community for Professionals (get 20% off Merch inside the community, plus that's where all my freebies live!)
2. Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link
3. 🛒Shop My Amazon Storefront
4. 📒📘☕Grab Podcast Branded Merch: Check out our Get Organized at Work Podcast Shop
5. Donate to my NMDP Fundraiser as I run the Garry Bjorklund Half Marathon in June 2026 during Grandma's Marathon Weekend: https://fundraise.nmdp.org/participants/Kayla-Fahey-Ahrndt

RECENT EPISODES:

• Family Command Center Upgrade: Amazon Echo Show + Google Calendar vs. Skylight (Set-Up, Tips, and Deals)
• 👻🎃10 Spooky Truths About Career Growth (That Might Haunt You if You Ignore Them) - Halloween Episode!
• The Consistency Blueprint: Why Leader Standard Work Actually Works
• Consistency Wins: Leadership Lessons from a Half Ironman
• Burnout-Free This Fall: How to Stay Consistent Without Losing Balance with Automations, Templates, and Delegation
• How to Build Consistent Work Rhythms That Survive Even Your Worst Day (🎉Merch is Here!)
• The 80/20 of Work Systems: What Actually Matters Most
• The Hidden Costs of Inconsistency at Work (& How Can I Show Up More Consistently at Work?)
• Why You Don’t Need to Organize Your Email or Notes (and What to Do Instead)
• 7 Game-Changing Lessons I’ve Learned from Hosting the Get Organized at Work Podcast
• What’s Stopping You? The Career You’d Choose If Fear Wasn’t a Factor - Reclaim Your Fulfillment at Work
• Soft Life Systems: Organizing Your Work for a Less Hectic Life
• Unplug to Recharge: Smart Summer Scheduling for Leaders
• How to Ask For Help at Work WITHOUT Saying "I'm So Busy"
• How to Get Promoted by Getting Organized: The Real Secrets They Don't Teach You
• Karen Read’s Attorneys - What Leadership Skills Can We Learn from Them?
• 🏆20K Downloads! Consistency Wins: Why Rough Drafts are OK & Takeaways from the May Challenge
• Reflect & Celebrate: How Small Check-Ins Keep You Consistent at Work (Week 4 – May Consistency Challenge)
• Build Your Leadership Rhythm: 3 Daily Habits That Stick (Week 3 – May Consistency Challenge)
• Celebrate the Small Wins: How 10 Minutes a Day Builds Real Progress (Week 2 – May Consistency Challenge)
• Master Your Focus: The One-Thing Rule for Consistent Progress at Work (Week 1 - May Consistency Challenge)
• How Your Why Fuels Consistency at Work (and in Leadership) - Sharing MY WHY with You
• Stuck in the Procrastination Cycle? How to Beat it with Consistency over Perfection!
• Get Organized at Work Blueprint Course is LIVE TODAY! 6 Major Career Lessons I've Learned
• March Madness Hacks: 5-Min Tips to Boost Work Productivity (That You Might Not Have Thought Of!)
• 3 Signs You Need Better Organizational Systems at Work - Which One is Holding You Back?
• Spring Forward - How to Get Organized at Work in 6 Simple Steps
• How to Get Promoted at Work: Prove Your Value, Tips for Career Advancement
• Efficiency Hacks - How to Be Your Own Project Manager with Asana, ChatGPT, and Bullet Journals
• Feeling Stagnant in Your Career? Here’s How to Fall Back in Love with Your Work
• Using My Amazon Productivity Planner: Key Takeaways for Better Time Management
• How to Get Piles Off Your Desk: Organizing Your Paperwork & Digital Files
• Thinking Bigger: How Leaders Can Drive Culture Change & Innovation
• Why Your To-Do List is Failing You: Why Leader Standard Work is the Ultimate Solution for Getting Organized at Work
• Build Your Personal Brand at Work: Tips for Standing Out and Thriving with 16Personalities

📱Join My Free Podcast Community for Professionals

🗞Get My Newsletter

Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/

Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos

📅Schedule a Organize My Work Consulting Call - Get Help Organizing Your Work

🆓Free Resource Library: https://www.kfaconsulting.org/freeresourcelibrary

🌐Website: https://www.Kfaconsulting.org

More about Kayla: --Kayla’s “Why” and Leadership Journey: https://www.Kfaconsulting.org/meetkayla 

Day 9 of The 12 Days of Leadership

Think Like a Strategic Leader: Critical Thinking & Decision-Making Skills for 2026

Are you ready to move from doing the work to leading the work? In today’s episode of the 12 Days of Leadership, we’re diving into one of the most important — and most requested — leadership skills: strategic thinking.

If you’ve ever felt stuck in task mode, overwhelmed by constant decision-making, or unsure how to elevate your mindset as a new or aspiring leader, this episode is for you. We're breaking down the core habits, mindsets, and frameworks that help high-performance managers, clinical leaders, and directors think more strategically in complex, fast-paced environments.

Inside this episode, you’ll learn:

✨ How to shift from reactive to proactive leadership ✨ Critical thinking strategies to improve decision-making ✨ The difference between operational thinking vs. strategic thinking ✨ How to build your “elevated view” as a leader ✨ Kayla’s Director-Era story on stepping out of the weeds ✨ A simple framework to evaluate priorities, choose the right projects, and stay focused ✨ How strategic leaders create clarity, calm, and momentum for themselves and their teams

Whether you're a new manager, a seasoned healthcare professional, or a leader preparing for your next role, these skills will help you increase your influence, improve outcomes, and operate at a higher level.

This is your invitation to step confidently into your next leadership chapter — one rooted in clarity, vision, and intention.

🔑 Keywords: strategic thinking for leaders, how to think like a leader, leadership mindset shift, critical thinking at work, decision-making skills for managers, strategic leadership healthcare, leadership growth, becoming a strategic leader, proactive leadership skills, how to stop being reactive at work

PLUS — if you’re ready to build systems, habits, and routines that support your strategic leadership, enrollment for The Organized Leader Sprint is opening soon! Stay tuned for details.

✨Ready to build systems, habits, and routines that support your strategic leadership? Enrollment for The Organized Leader Sprint is open NOW through December 16th, 2025 — your step-by-step path to organization, clarity, and confident, proactive leadership in 2026.

Sign up here➡️ https://www.kfaconsulting.org/sprint

✨ Join the Get Organized at Work Podcast Community for deeper conversations, leadership support, and daily inspiration during the 12 Days of Leadership. Linked here ➡️📱Join My Free Podcast Community for Professionals

--

NMDP Fundraiser:

Donate to my NMDP Fundraiser as I run the Garry Bjorklund Half Marathon in June 2026 during Grandma's Marathon Weekend: https://fundraise.nmdp.org/participants/Kayla-Fahey-Ahrndt

HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST

1. 📱Join My Free Podcast Community for Professionals (get 20% off Merch inside the community, plus that's where all my freebies live!)
2. Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link
3. 🛒Shop My Amazon Storefront
4. 📒📘☕Grab Podcast Branded Merch: Check out our Get Organized at Work Podcast Shop
5. Donate to my NMDP Fundraiser as I run the Garry Bjorklund Half Marathon in June 2026 during Grandma's Marathon Weekend: https://fundraise.nmdp.org/participants/Kayla-Fahey-Ahrndt

RECENT EPISODES:

• Family Command Center Upgrade: Amazon Echo Show + Google Calendar vs. Skylight (Set-Up, Tips, and Deals)
• 👻🎃10 Spooky Truths About Career Growth (That Might Haunt You if You Ignore Them) - Halloween Episode!
• The Consistency Blueprint: Why Leader Standard Work Actually Works
• Consistency Wins: Leadership Lessons from a Half Ironman
• Burnout-Free This Fall: How to Stay Consistent Without Losing Balance with Automations, Templates, and Delegation
• How to Build Consistent Work Rhythms That Survive Even Your Worst Day (🎉Merch is Here!)
• The 80/20 of Work Systems: What Actually Matters Most
• The Hidden Costs of Inconsistency at Work (& How Can I Show Up More Consistently at Work?)
• Why You Don’t Need to Organize Your Email or Notes (and What to Do Instead)
• 7 Game-Changing Lessons I’ve Learned from Hosting the Get Organized at Work Podcast
• What’s Stopping You? The Career You’d Choose If Fear Wasn’t a Factor - Reclaim Your Fulfillment at Work
• Soft Life Systems: Organizing Your Work for a Less Hectic Life
• Unplug to Recharge: Smart Summer Scheduling for Leaders
• How to Ask For Help at Work WITHOUT Saying "I'm So Busy"
• How to Get Promoted by Getting Organized: The Real Secrets They Don't Teach You
• Karen Read’s Attorneys - What Leadership Skills Can We Learn from Them?
• 🏆20K Downloads! Consistency Wins: Why Rough Drafts are OK & Takeaways from the May Challenge
• Reflect & Celebrate: How Small Check-Ins Keep You Consistent at Work (Week 4 – May Consistency Challenge)
• Build Your Leadership Rhythm: 3 Daily Habits That Stick (Week 3 – May Consistency Challenge)
• Celebrate the Small Wins: How 10 Minutes a Day Builds Real Progress (Week 2 – May Consistency Challenge)
• Master Your Focus: The One-Thing Rule for Consistent Progress at Work (Week 1 - May Consistency Challenge)
• How Your Why Fuels Consistency at Work (and in Leadership) - Sharing MY WHY with You
• Stuck in the Procrastination Cycle? How to Beat it with Consistency over Perfection!
• Get Organized at Work Blueprint Course is LIVE TODAY! 6 Major Career Lessons I've Learned
• March Madness Hacks: 5-Min Tips to Boost Work Productivity (That You Might Not Have Thought Of!)
• 3 Signs You Need Better Organizational Systems at Work - Which One is Holding You Back?
• Spring Forward - How to Get Organized at Work in 6 Simple Steps
• How to Get Promoted at Work: Prove Your Value, Tips for Career Advancement
• Efficiency Hacks - How to Be Your Own Project Manager with Asana, ChatGPT, and Bullet Journals
• Feeling Stagnant in Your Career? Here’s How to Fall Back in Love with Your Work
• Using My Amazon Productivity Planner: Key Takeaways for Better Time Management
• How to Get Piles Off Your Desk: Organizing Your Paperwork & Digital Files
• Thinking Bigger: How Leaders Can Drive Culture Change & Innovation
• Why Your To-Do List is Failing You: Why Leader Standard Work is the Ultimate Solution for Getting Organized at Work
• Build Your Personal Brand at Work: Tips for Standing Out and Thriving with 16Personalities

📱Join My Free Podcast Community for Professionals

🗞Get My Newsletter

Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/

Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos

📅Schedule a Organize My Work Consulting Call - Get Help Organizing Your Work

🆓Free Resource Library: https://www.kfaconsulting.org/freeresourcelibrary

🌐Website: https://www.Kfaconsulting.org

More about Kayla: --Kayla’s “Why” and Leadership Journey: https://www.Kfaconsulting.org/meetkayla 

Day 8 of The 12 Days of Leadership

Communication That Builds Trust: Coaching, Conflict & Conversations Every Leader Must Master

If you’ve ever walked into a meeting thinking, “I hope this doesn’t turn into a conflict”… or avoided giving feedback because it felt uncomfortable… this episode is your guide to becoming a calm, confident communicator.

Welcome to Day 8 of the 12 Days of Leadership Series, where we’re diving into one of the most requested topics from our community: 👉 Leadership communication that builds trust — not tension.

In this episode, you’ll learn:

• Why communication is at the center of effective leadership

• How to navigate difficult conversations at work without fear

• The difference between coaching and micromanaging (and how to stay out of the weeds)

• A simple framework for giving feedback that is clear, kind, and productive

• The one skill that instantly improves trust (especially for new managers!)

• Why listening is your most underrated leadership superpower

• How to communicate in a way that supports culture change and team confidence

Whether you’re a new manager, a seasoned leader, or someone stepping into higher-level strategic communication for the first time, this episode will help you strengthen your leadership voice, your relationships, and your ability to create a supportive, aligned team culture.

You’ll walk away with practical communication tools you can use today — in your next meeting, your next feedback session, or your next 1:1 coaching moment.

leadership communication skills • conflict management • coaching conversations • trust-building leadership • how to avoid micromanagement • communication for new leaders • manager communication training • leadership development podcast

✨ Want more structure, accountability, and support? Enrollment for The Organized Leader Sprint is open NOW through December 16th, 2025 with BONUSES ending Monday, December 8th at 11:59PM Central Standard Time — your step-by-step path to organization, clarity, and confident, proactive leadership in 2026.

Sign up here➡️ https://www.kfaconsulting.org/sprint

✨ Join the Get Organized at Work Podcast Community for deeper conversations, leadership support, and daily inspiration during the 12 Days of Leadership. Linked here ➡️📱Join My Free Podcast Community for Professionals

--

NMDP Fundraiser:

Donate to my NMDP Fundraiser as I run the Garry Bjorklund Half Marathon in June 2026 during Grandma's Marathon Weekend: https://fundraise.nmdp.org/participants/Kayla-Fahey-Ahrndt

HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST

1. 📱Join My Free Podcast Community for Professionals (get 20% off Merch inside the community, plus that's where all my freebies live!)
2. Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link
3. 🛒Shop My Amazon Storefront
4. 📒📘☕Grab Podcast Branded Merch: Check out our Get Organized at Work Podcast Shop
5. Donate to my NMDP Fundraiser as I run the Garry Bjorklund Half Marathon in June 2026 during Grandma's Marathon Weekend: https://fundraise.nmdp.org/participants/Kayla-Fahey-Ahrndt

RECENT EPISODES:

• Family Command Center Upgrade: Amazon Echo Show + Google Calendar vs. Skylight (Set-Up, Tips, and Deals)
• 👻🎃10 Spooky Truths About Career Growth (That Might Haunt You if You Ignore Them) - Halloween Episode!
• The Consistency Blueprint: Why Leader Standard Work Actually Works
• Consistency Wins: Leadership Lessons from a Half Ironman
• Burnout-Free This Fall: How to Stay Consistent Without Losing Balance with Automations, Templates, and Delegation
• How to Build Consistent Work Rhythms That Survive Even Your Worst Day (🎉Merch is Here!)
• The 80/20 of Work Systems: What Actually Matters Most
• The Hidden Costs of Inconsistency at Work (& How Can I Show Up More Consistently at Work?)
• Why You Don’t Need to Organize Your Email or Notes (and What to Do Instead)
• 7 Game-Changing Lessons I’ve Learned from Hosting the Get Organized at Work Podcast
• What’s Stopping You? The Career You’d Choose If Fear Wasn’t a Factor - Reclaim Your Fulfillment at Work
• Soft Life Systems: Organizing Your Work for a Less Hectic Life
• Unplug to Recharge: Smart Summer Scheduling for Leaders
• How to Ask For Help at Work WITHOUT Saying "I'm So Busy"
• How to Get Promoted by Getting Organized: The Real Secrets They Don't Teach You
• Karen Read’s Attorneys - What Leadership Skills Can We Learn from Them?
• 🏆20K Downloads! Consistency Wins: Why Rough Drafts are OK & Takeaways from the May Challenge
• Reflect & Celebrate: How Small Check-Ins Keep You Consistent at Work (Week 4 – May Consistency Challenge)
• Build Your Leadership Rhythm: 3 Daily Habits That Stick (Week 3 – May Consistency Challenge)
• Celebrate the Small Wins: How 10 Minutes a Day Builds Real Progress (Week 2 – May Consistency Challenge)
• Master Your Focus: The One-Thing Rule for Consistent Progress at Work (Week 1 - May Consistency Challenge)
• How Your Why Fuels Consistency at Work (and in Leadership) - Sharing MY WHY with You
• Stuck in the Procrastination Cycle? How to Beat it with Consistency over Perfection!
• Get Organized at Work Blueprint Course is LIVE TODAY! 6 Major Career Lessons I've Learned
• March Madness Hacks: 5-Min Tips to Boost Work Productivity (That You Might Not Have Thought Of!)
• 3 Signs You Need Better Organizational Systems at Work - Which One is Holding You Back?
• Spring Forward - How to Get Organized at Work in 6 Simple Steps
• How to Get Promoted at Work: Prove Your Value, Tips for Career Advancement
• Efficiency Hacks - How to Be Your Own Project Manager with Asana, ChatGPT, and Bullet Journals
• Feeling Stagnant in Your Career? Here’s How to Fall Back in Love with Your Work
• Using My Amazon Productivity Planner: Key Takeaways for Better Time Management
• How to Get Piles Off Your Desk: Organizing Your Paperwork & Digital Files
• Thinking Bigger: How Leaders Can Drive Culture Change & Innovation
• Why Your To-Do List is Failing You: Why Leader Standard Work is the Ultimate Solution for Getting Organized at Work
• Build Your Personal Brand at Work: Tips for Standing Out and Thriving with 16Personalities

📱Join My Free Podcast Community for Professionals

🗞Get My Newsletter

Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/

Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos

📅Schedule a Organize My Work Consulting Call - Get Help Organizing Your Work

🆓Free Resource Library: https://www.kfaconsulting.org/freeresourcelibrary

🌐Website: https://www.Kfaconsulting.org

More about Kayla: --Kayla’s “Why” and Leadership Journey: https://www.Kfaconsulting.org/meetkayla 

Day 7 of The 12 Days of Leadership

Project Management for Leaders: How to Track Work Without Drowning in Tasks

Are you juggling multiple projects, managing competing priorities, or leading across several teams or locations? In Day 7 of The 12 Days of Leadership, we’re breaking down simple project management systems for leaders, especially if you don’t have a PMP certification or a formal operations background.

If you’ve ever said… ✔ “I’m constantly putting out fires.” ✔ “I can’t keep track of everything.” ✔ “I need better project management skills.” ✔ “I want a system I can actually stick with.” …this episode is for you.

In today’s episode, Kayla teaches you how to build a project dashboard, organize your work using a Kanban board, and track progress without getting stuck in the weeds. You’ll learn how to create clarity around what’s active, what’s waiting, and what’s complete — so you can focus on the strategic work that moves your organization forward.

This training is perfect for new managers, directors, healthcare leaders, project managers, and anyone who wants better task management and prioritization skills.

• How leaders can use project management tools without feeling overwhelmed

• Why Kanban is the simplest way to organize tasks and workflows

• How to track progress when you oversee multiple teams or projects

• A leadership system for prioritizing work and staying out of the weeds

• How to stop juggling everything and start leading strategically

If you’re ready to feel more organized, more focused, and more confident managing work across your team, this episode will give you the clarity and structure you’ve been craving.

🎧 Listen now to Day 7: Project Management for Leaders

✨ Want more structure, accountability, and support? Enrollment for The Organized Leader Sprint is open NOW through December 16th, 2025 with BONUSES ending Monday, December 8th at 11:59PM Central Standard Time — your step-by-step path to organization, clarity, and confident, proactive leadership in 2026.

Sign up here➡️ https://www.kfaconsulting.org/sprint

✨ Join the Get Organized at Work Podcast Community for deeper conversations, leadership support, and daily inspiration during the 12 Days of Leadership. Linked here ➡️📱Join My Free Podcast Community for Professionals

--

NMDP Fundraiser:

Donate to my NMDP Fundraiser as I run the Garry Bjorklund Half Marathon in June 2026 during Grandma's Marathon Weekend: https://fundraise.nmdp.org/participants/Kayla-Fahey-Ahrndt

HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST

1. 📱Join My Free Podcast Community for Professionals (get 20% off Merch inside the community, plus that's where all my freebies live!)
2. Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link
3. 🛒Shop My Amazon Storefront
4. 📒📘☕Grab Podcast Branded Merch: Check out our Get Organized at Work Podcast Shop
5. Donate to my NMDP Fundraiser as I run the Garry Bjorklund Half Marathon in June 2026 during Grandma's Marathon Weekend: https://fundraise.nmdp.org/participants/Kayla-Fahey-Ahrndt

RECENT EPISODES:

• Family Command Center Upgrade: Amazon Echo Show + Google Calendar vs. Skylight (Set-Up, Tips, and Deals)
• 👻🎃10 Spooky Truths About Career Growth (That Might Haunt You if You Ignore Them) - Halloween Episode!
• The Consistency Blueprint: Why Leader Standard Work Actually Works
• Consistency Wins: Leadership Lessons from a Half Ironman
• Burnout-Free This Fall: How to Stay Consistent Without Losing Balance with Automations, Templates, and Delegation
• How to Build Consistent Work Rhythms That Survive Even Your Worst Day (🎉Merch is Here!)
• The 80/20 of Work Systems: What Actually Matters Most
• The Hidden Costs of Inconsistency at Work (& How Can I Show Up More Consistently at Work?)
• Why You Don’t Need to Organize Your Email or Notes (and What to Do Instead)
• 7 Game-Changing Lessons I’ve Learned from Hosting the Get Organized at Work Podcast
• What’s Stopping You? The Career You’d Choose If Fear Wasn’t a Factor - Reclaim Your Fulfillment at Work
• Soft Life Systems: Organizing Your Work for a Less Hectic Life
• Unplug to Recharge: Smart Summer Scheduling for Leaders
• How to Ask For Help at Work WITHOUT Saying "I'm So Busy"
• How to Get Promoted by Getting Organized: The Real Secrets They Don't Teach You
• Karen Read’s Attorneys - What Leadership Skills Can We Learn from Them?
• 🏆20K Downloads! Consistency Wins: Why Rough Drafts are OK & Takeaways from the May Challenge
• Reflect & Celebrate: How Small Check-Ins Keep You Consistent at Work (Week 4 – May Consistency Challenge)
• Build Your Leadership Rhythm: 3 Daily Habits That Stick (Week 3 – May Consistency Challenge)
• Celebrate the Small Wins: How 10 Minutes a Day Builds Real Progress (Week 2 – May Consistency Challenge)
• Master Your Focus: The One-Thing Rule for Consistent Progress at Work (Week 1 - May Consistency Challenge)
• How Your Why Fuels Consistency at Work (and in Leadership) - Sharing MY WHY with You
• Stuck in the Procrastination Cycle? How to Beat it with Consistency over Perfection!
• Get Organized at Work Blueprint Course is LIVE TODAY! 6 Major Career Lessons I've Learned
• March Madness Hacks: 5-Min Tips to Boost Work Productivity (That You Might Not Have Thought Of!)
• 3 Signs You Need Better Organizational Systems at Work - Which One is Holding You Back?
• Spring Forward - How to Get Organized at Work in 6 Simple Steps
• How to Get Promoted at Work: Prove Your Value, Tips for Career Advancement
• Efficiency Hacks - How to Be Your Own Project Manager with Asana, ChatGPT, and Bullet Journals
• Feeling Stagnant in Your Career? Here’s How to Fall Back in Love with Your Work
• Using My Amazon Productivity Planner: Key Takeaways for Better Time Management
• How to Get Piles Off Your Desk: Organizing Your Paperwork & Digital Files
• Thinking Bigger: How Leaders Can Drive Culture Change & Innovation
• Why Your To-Do List is Failing You: Why Leader Standard Work is the Ultimate Solution for Getting Organized at Work
• Build Your Personal Brand at Work: Tips for Standing Out and Thriving with 16Personalities

📱Join My Free Podcast Community for Professionals

🗞Get My Newsletter

Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/

Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos

📅Schedule a Organize My Work Consulting Call - Get Help Organizing Your Work

🆓Free Resource Library: https://www.kfaconsulting.org/freeresourcelibrary

🌐Website: https://www.Kfaconsulting.org

More about Kayla: --Kayla’s “Why” and Leadership Journey: https://www.Kfaconsulting.org/meetkayla 

Day 6 of The 12 Days of Leadership

The Organized Inbox & Digital Desk: Simple Systems to Reduce Work Overwhelm

Are your inbox, digital files, and work apps overflowing — and constantly pulling you into reactive, stressful workdays? In Day 6 of the 12 Days of Leadership series, we’re tackling one of the biggest pain points for modern leaders: digital clutter, inbox chaos, and disorganized workflows.

In this episode, Kayla shares simple, high-impact systems to help you organize your email, OneNote, Teams, SharePoint, digital files, and daily workflows so you can stay proactive, focused, and calm — even during your busiest seasons.

You’ll learn: ✨ How to finally tame your inbox using a simple triage + tag system ✨ The “Digital Desk Reset” that keeps leaders out of overwhelm ✨ How to structure your OneNote, Teams, and SharePoint so you can quickly find what you need ✨ Practical time-saving habits that eliminate digital chaos ✨ Why digital organization directly impacts leadership effectiveness, boundaries, and burnout ✨ The mindset shift that helps leaders stay consistent (not just organized one day a year)

If you're feeling behind, overwhelmed, or buried under notifications, files, and messages — this episode gives you a clear, repeatable workflow to get control back.

This episode is perfect for: ✔ leaders managing multiple projects or departments ✔ new managers building organization systems ✔ anyone juggling Teams, OneNote, SharePoint, email, and digital tools ✔ professionals who feel reactive, scattered, or disorganized ✔ leaders who want better focus, fewer fires, and more clarity

digital organization for leaders, organize work email, OneNote workflow, Teams and SharePoint organization, digital declutter, leadership productivity systems, stay organized at work, reduce overwhelm at work, proactive leadership habits, productivity tips for managers

Ready to build leadership systems that actually stick? Enrollment for The Organized Leader Sprint is open NOW through December 16th, 2025 with BONUSES ending Monday, December 8th at 11:59PM Central Standard Time — your step-by-step path to organization, clarity, and confident, proactive leadership in 2026.

Sign up here➡️ https://www.kfaconsulting.org/sprint

✨ Join the Get Organized at Work Podcast Community for deeper conversations, leadership support, and daily inspiration during the 12 Days of Leadership. Linked here ➡️📱Join My Free Podcast Community for Professionals

--

NMDP Fundraiser:

Donate to my NMDP Fundraiser as I run the Garry Bjorklund Half Marathon in June 2026 during Grandma's Marathon Weekend: https://fundraise.nmdp.org/participants/Kayla-Fahey-Ahrndt

HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST

1. 📱Join My Free Podcast Community for Professionals (get 20% off Merch inside the community, plus that's where all my freebies live!)
2. Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link
3. 🛒Shop My Amazon Storefront
4. 📒📘☕Grab Podcast Branded Merch: Check out our Get Organized at Work Podcast Shop
5. Donate to my NMDP Fundraiser as I run the Garry Bjorklund Half Marathon in June 2026 during Grandma's Marathon Weekend: https://fundraise.nmdp.org/participants/Kayla-Fahey-Ahrndt

RECENT EPISODES:

• Family Command Center Upgrade: Amazon Echo Show + Google Calendar vs. Skylight (Set-Up, Tips, and Deals)
• 👻🎃10 Spooky Truths About Career Growth (That Might Haunt You if You Ignore Them) - Halloween Episode!
• The Consistency Blueprint: Why Leader Standard Work Actually Works
• Consistency Wins: Leadership Lessons from a Half Ironman
• Burnout-Free This Fall: How to Stay Consistent Without Losing Balance with Automations, Templates, and Delegation
• How to Build Consistent Work Rhythms That Survive Even Your Worst Day (🎉Merch is Here!)
• The 80/20 of Work Systems: What Actually Matters Most
• The Hidden Costs of Inconsistency at Work (& How Can I Show Up More Consistently at Work?)
• Why You Don’t Need to Organize Your Email or Notes (and What to Do Instead)
• 7 Game-Changing Lessons I’ve Learned from Hosting the Get Organized at Work Podcast
• What’s Stopping You? The Career You’d Choose If Fear Wasn’t a Factor - Reclaim Your Fulfillment at Work
• Soft Life Systems: Organizing Your Work for a Less Hectic Life
• Unplug to Recharge: Smart Summer Scheduling for Leaders
• How to Ask For Help at Work WITHOUT Saying "I'm So Busy"
• How to Get Promoted by Getting Organized: The Real Secrets They Don't Teach You
• Karen Read’s Attorneys - What Leadership Skills Can We Learn from Them?
• 🏆20K Downloads! Consistency Wins: Why Rough Drafts are OK & Takeaways from the May Challenge
• Reflect & Celebrate: How Small Check-Ins Keep You Consistent at Work (Week 4 – May Consistency Challenge)
• Build Your Leadership Rhythm: 3 Daily Habits That Stick (Week 3 – May Consistency Challenge)
• Celebrate the Small Wins: How 10 Minutes a Day Builds Real Progress (Week 2 – May Consistency Challenge)
• Master Your Focus: The One-Thing Rule for Consistent Progress at Work (Week 1 - May Consistency Challenge)
• How Your Why Fuels Consistency at Work (and in Leadership) - Sharing MY WHY with You
• Stuck in the Procrastination Cycle? How to Beat it with Consistency over Perfection!
• Get Organized at Work Blueprint Course is LIVE TODAY! 6 Major Career Lessons I've Learned
• March Madness Hacks: 5-Min Tips to Boost Work Productivity (That You Might Not Have Thought Of!)
• 3 Signs You Need Better Organizational Systems at Work - Which One is Holding You Back?
• Spring Forward - How to Get Organized at Work in 6 Simple Steps
• How to Get Promoted at Work: Prove Your Value, Tips for Career Advancement
• Efficiency Hacks - How to Be Your Own Project Manager with Asana, ChatGPT, and Bullet Journals
• Feeling Stagnant in Your Career? Here’s How to Fall Back in Love with Your Work
• Using My Amazon Productivity Planner: Key Takeaways for Better Time Management
• How to Get Piles Off Your Desk: Organizing Your Paperwork & Digital Files
• Thinking Bigger: How Leaders Can Drive Culture Change & Innovation
• Why Your To-Do List is Failing You: Why Leader Standard Work is the Ultimate Solution for Getting Organized at Work
• Build Your Personal Brand at Work: Tips for Standing Out and Thriving with 16Personalities

📱Join My Free Podcast Community for Professionals

🗞Get My Newsletter

Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/

Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos

📅Schedule a Organize My Work Consulting Call - Get Help Organizing Your Work

🆓Free Resource Library: https://www.kfaconsulting.org/freeresourcelibrary

🌐Website: https://www.Kfaconsulting.org

More about Kayla: --Kayla’s “Why” and Leadership Journey: https://www.Kfaconsulting.org/meetkayla 

Day 5 of The 12 Days of Leadership

Focus, Finish, Follow-Through — How Leaders Build Consistency (Day 5 - The 12 Days of Leadership)

Struggling with procrastination, inconsistent routines, or unfinished projects? You’re not alone. In today’s episode of the 12 Days of Leadership series, we’re talking about one of the most requested topics in the Get Organized at Work community: how to build consistency as a leader.

Whether you’re juggling competing priorities, constantly switching between tasks, or feeling stuck in the cycle of starting but not finishing, this episode gives you a simple, repeatable system to help you stay focused and follow through — even on low-energy days.

In this value-packed leadership lesson, you’ll learn:

✨ Why consistency is the secret weapon of high-performing leaders ✨ How to stop procrastinating and use micro-momentum to get started ✨ The real reason follow-through feels hard (and how to fix it) ✨ A simple daily and weekly structure to build leadership consistency ✨ How to create systems you’ll actually stick with — at work and at home ✨ Why intentional routines prevent burnout and overwhelm ✨ The mindset shift that moves you from “I’ll do it later” → “I’m a leader who follows through”

If your goal for 2026 is to become a more organized, reliable, confident, and proactive leader, this episode will help you lay the foundation.

This episode is perfect for: ✔ New leaders developing consistent habits ✔ Directors wanting more stability in their workflows ✔ Professionals who procrastinate or struggle to stay focused ✔ Anyone balancing multiple priorities and feeling overwhelmed ✔ Leaders who want to improve productivity, organization, and follow-through

🎧 Listen now and step into your most consistent leadership era.

📩 Want structure that supports your consistency all year long? Secure your spot in The Organized Leader Sprint — the proven system to help leaders stay organized, strategic, and focused. We're enrolling now through 12/16 for our cohort that starts on January 13th, 2026!

Sign up here➡️ https://www.kfaconsulting.org/sprint

✨ Join the Get Organized at Work Podcast Community for deeper conversations, leadership support, and daily inspiration during the 12 Days of Leadership. Linked here ➡️📱Join My Free Podcast Community for Professionals

--

NMDP Fundraiser:

Donate to my NMDP Fundraiser as I run the Garry Bjorklund Half Marathon in June 2026 during Grandma's Marathon Weekend: https://fundraise.nmdp.org/participants/Kayla-Fahey-Ahrndt

HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST

1. 📱Join My Free Podcast Community for Professionals (get 20% off Merch inside the community, plus that's where all my freebies live!)
2. Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link
3. 🛒Shop My Amazon Storefront
4. 📒📘☕Grab Podcast Branded Merch: Check out our Get Organized at Work Podcast Shop
5. Donate to my NMDP Fundraiser as I run the Garry Bjorklund Half Marathon in June 2026 during Grandma's Marathon Weekend: https://fundraise.nmdp.org/participants/Kayla-Fahey-Ahrndt

RECENT EPISODES:

• Family Command Center Upgrade: Amazon Echo Show + Google Calendar vs. Skylight (Set-Up, Tips, and Deals)
• 👻🎃10 Spooky Truths About Career Growth (That Might Haunt You if You Ignore Them) - Halloween Episode!
• The Consistency Blueprint: Why Leader Standard Work Actually Works
• Consistency Wins: Leadership Lessons from a Half Ironman
• Burnout-Free This Fall: How to Stay Consistent Without Losing Balance with Automations, Templates, and Delegation
• How to Build Consistent Work Rhythms That Survive Even Your Worst Day (🎉Merch is Here!)
• The 80/20 of Work Systems: What Actually Matters Most
• The Hidden Costs of Inconsistency at Work (& How Can I Show Up More Consistently at Work?)
• Why You Don’t Need to Organize Your Email or Notes (and What to Do Instead)
• 7 Game-Changing Lessons I’ve Learned from Hosting the Get Organized at Work Podcast
• What’s Stopping You? The Career You’d Choose If Fear Wasn’t a Factor - Reclaim Your Fulfillment at Work
• Soft Life Systems: Organizing Your Work for a Less Hectic Life
• Unplug to Recharge: Smart Summer Scheduling for Leaders
• How to Ask For Help at Work WITHOUT Saying "I'm So Busy"
• How to Get Promoted by Getting Organized: The Real Secrets They Don't Teach You
• Karen Read’s Attorneys - What Leadership Skills Can We Learn from Them?
• 🏆20K Downloads! Consistency Wins: Why Rough Drafts are OK & Takeaways from the May Challenge
• Reflect & Celebrate: How Small Check-Ins Keep You Consistent at Work (Week 4 – May Consistency Challenge)
• Build Your Leadership Rhythm: 3 Daily Habits That Stick (Week 3 – May Consistency Challenge)
• Celebrate the Small Wins: How 10 Minutes a Day Builds Real Progress (Week 2 – May Consistency Challenge)
• Master Your Focus: The One-Thing Rule for Consistent Progress at Work (Week 1 - May Consistency Challenge)
• How Your Why Fuels Consistency at Work (and in Leadership) - Sharing MY WHY with You
• Stuck in the Procrastination Cycle? How to Beat it with Consistency over Perfection!
• Get Organized at Work Blueprint Course is LIVE TODAY! 6 Major Career Lessons I've Learned
• March Madness Hacks: 5-Min Tips to Boost Work Productivity (That You Might Not Have Thought Of!)
• 3 Signs You Need Better Organizational Systems at Work - Which One is Holding You Back?
• Spring Forward - How to Get Organized at Work in 6 Simple Steps
• How to Get Promoted at Work: Prove Your Value, Tips for Career Advancement
• Efficiency Hacks - How to Be Your Own Project Manager with Asana, ChatGPT, and Bullet Journals
• Feeling Stagnant in Your Career? Here’s How to Fall Back in Love with Your Work
• Using My Amazon Productivity Planner: Key Takeaways for Better Time Management
• How to Get Piles Off Your Desk: Organizing Your Paperwork & Digital Files
• Thinking Bigger: How Leaders Can Drive Culture Change & Innovation
• Why Your To-Do List is Failing You: Why Leader Standard Work is the Ultimate Solution for Getting Organized at Work
• Build Your Personal Brand at Work: Tips for Standing Out and Thriving with 16Personalities

📱Join My Free Podcast Community for Professionals

🗞Get My Newsletter

Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/

Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos

📅Schedule a Organize My Work Consulting Call - Get Help Organizing Your Work

🆓Free Resource Library: https://www.kfaconsulting.org/freeresourcelibrary

🌐Website: https://www.Kfaconsulting.org

More about Kayla: --Kayla’s “Why” and Leadership Journey: https://www.Kfaconsulting.org/meetkayla 

Day 4 of the 12 Days of Leadership

⭐ Energy > Time: The Secret to Productivity and Prioritization for Busy Leaders

Are you constantly running out of time… or are you actually running out of energy? Welcome to Day 4 of the 12 Days of Leadership series, where we flip the script on traditional productivity advice and dive into the real reason leaders feel overwhelmed: energy management, not time management.

In today’s episode, Kayla Fahey-Ahrndt breaks down the exact shifts high-performing leaders need to move from burnout and last-minute scrambling to feeling focused, grounded, and in control of their workload again. If you’ve been struggling with prioritization, time management, procrastination, ADHD-friendly productivity, or choosing the right projects, this episode is your game-changer.

You’ll learn: ✨ Why traditional time management doesn’t work for modern leaders ✨ How to identify your personal energy patterns and protect them ✨ The difference between urgent tasks vs. high-impact outcomes ✨ Kayla’s “Spend More Time on Outcomes” framework for strategic leadership ✨ How to build a weekly calendar that fuels your focus instead of draining it ✨ Practical tips for staying consistent, focused, and intentional — even on low-energy days

Whether you're a new manager, a seasoned director, or leading across multiple sites, today’s episode will help you finally escape the cycle of firefighting and step into confident, proactive leadership.

KEYWORDS: energy management for leaders, productivity for busy leaders, leadership time management, prioritization skills, avoid burnout at work, ADHD productivity, proactive leadership, leadership habits, how to manage your energy, leadership routines, focus and follow-through, executive function for leaders

👉 Listen now to shift from surviving your workload to leading it with clarity and purpose.

✨ Want help figuring out how to better manage your energy and time to create impactful outcomes at work? Enrollment for The Organized Leader Sprint is open now until 12/16/25! Learn more information here and grab your spot (we start on 1/13/26) - https://www.kfaconsulting.org/sprint

✨ Join the Get Organized at Work Podcast Community for deeper conversations, leadership support, and daily inspiration during the 12 Days of Leadership. Linked here ➡️📱Join My Free Podcast Community for Professionals

--

NMDP Fundraiser:

Donate to my NMDP Fundraiser as I run the Garry Bjorklund Half Marathon in June 2026 during Grandma's Marathon Weekend: https://fundraise.nmdp.org/participants/Kayla-Fahey-Ahrndt

HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST

1. 📱Join My Free Podcast Community for Professionals (get 20% off Merch inside the community, plus that's where all my freebies live!)
2. Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link
3. 🛒Shop My Amazon Storefront
4. 📒📘☕Grab Podcast Branded Merch: Check out our Get Organized at Work Podcast Shop
5. Donate to my NMDP Fundraiser as I run the Garry Bjorklund Half Marathon in June 2026 during Grandma's Marathon Weekend: https://fundraise.nmdp.org/participants/Kayla-Fahey-Ahrndt

RECENT EPISODES:

• Family Command Center Upgrade: Amazon Echo Show + Google Calendar vs. Skylight (Set-Up, Tips, and Deals)
• 👻🎃10 Spooky Truths About Career Growth (That Might Haunt You if You Ignore Them) - Halloween Episode!
• The Consistency Blueprint: Why Leader Standard Work Actually Works
• Consistency Wins: Leadership Lessons from a Half Ironman
• Burnout-Free This Fall: How to Stay Consistent Without Losing Balance with Automations, Templates, and Delegation
• How to Build Consistent Work Rhythms That Survive Even Your Worst Day (🎉Merch is Here!)
• The 80/20 of Work Systems: What Actually Matters Most
• The Hidden Costs of Inconsistency at Work (& How Can I Show Up More Consistently at Work?)
• Why You Don’t Need to Organize Your Email or Notes (and What to Do Instead)
• 7 Game-Changing Lessons I’ve Learned from Hosting the Get Organized at Work Podcast
• What’s Stopping You? The Career You’d Choose If Fear Wasn’t a Factor - Reclaim Your Fulfillment at Work
• Soft Life Systems: Organizing Your Work for a Less Hectic Life
• Unplug to Recharge: Smart Summer Scheduling for Leaders
• How to Ask For Help at Work WITHOUT Saying "I'm So Busy"
• How to Get Promoted by Getting Organized: The Real Secrets They Don't Teach You
• Karen Read’s Attorneys - What Leadership Skills Can We Learn from Them?
• 🏆20K Downloads! Consistency Wins: Why Rough Drafts are OK & Takeaways from the May Challenge
• Reflect & Celebrate: How Small Check-Ins Keep You Consistent at Work (Week 4 – May Consistency Challenge)
• Build Your Leadership Rhythm: 3 Daily Habits That Stick (Week 3 – May Consistency Challenge)
• Celebrate the Small Wins: How 10 Minutes a Day Builds Real Progress (Week 2 – May Consistency Challenge)
• Master Your Focus: The One-Thing Rule for Consistent Progress at Work (Week 1 - May Consistency Challenge)
• How Your Why Fuels Consistency at Work (and in Leadership) - Sharing MY WHY with You
• Stuck in the Procrastination Cycle? How to Beat it with Consistency over Perfection!
• Get Organized at Work Blueprint Course is LIVE TODAY! 6 Major Career Lessons I've Learned
• March Madness Hacks: 5-Min Tips to Boost Work Productivity (That You Might Not Have Thought Of!)
• 3 Signs You Need Better Organizational Systems at Work - Which One is Holding You Back?
• Spring Forward - How to Get Organized at Work in 6 Simple Steps
• How to Get Promoted at Work: Prove Your Value, Tips for Career Advancement
• Efficiency Hacks - How to Be Your Own Project Manager with Asana, ChatGPT, and Bullet Journals
• Feeling Stagnant in Your Career? Here’s How to Fall Back in Love with Your Work
• Using My Amazon Productivity Planner: Key Takeaways for Better Time Management
• How to Get Piles Off Your Desk: Organizing Your Paperwork & Digital Files
• Thinking Bigger: How Leaders Can Drive Culture Change & Innovation
• Why Your To-Do List is Failing You: Why Leader Standard Work is the Ultimate Solution for Getting Organized at Work
• Build Your Personal Brand at Work: Tips for Standing Out and Thriving with 16Personalities

📱Join My Free Podcast Community for Professionals

🗞Get My Newsletter

Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/

Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos

📅Schedule a Organize My Work Consulting Call - Get Help Organizing Your Work

🆓Free Resource Library: https://www.kfaconsulting.org/freeresourcelibrary

🌐Website: https://www.Kfaconsulting.org

More about Kayla: --Kayla’s “Why” and Leadership Journey: https://www.Kfaconsulting.org/meetkayla